25 Best Productivity Apps of The Year (Categorized)

We are all looking for ways to be more productive.

To get more done in less time. To have a better work-life balance. And to feel less stressed.

There are plenty of ways to accomplish this, but one of the best is to use productivity apps. Productivity apps can help you manage your time, your tasks, your to-do list, and your workflows.

They can help you stay on top of deadlines and make sure you’re using your time in the most efficient way possible.

There are a ton of different productivity apps out there, but which ones are the best?

Be it project management, task management, or simply a way to boost your focus, there’s an app for that.

In this article, we will discuss the 25 best productivity apps to skyrocket your overall productivity.

Project Management

1. Sunsama

Sunsama is a productivity tool that helps you manage your to-do list and calendar in one place.

You can connect Sunsama to your email, Slack, and Google Calendar so you can see everything you need to do in one place.

Sunsama also has a focus mode that allows you to block out distractions and focus on your most important tasks.

Additionally, Sunsama offers a daily summary of your upcoming tasks and events so you can plan your day accordingly.

The best feature of Sunsama is that it integrates with your existing tools and workflows so you can manage everything in one place.

Core Features of Sunsama

• To-do list
• Calendar
• Focus mode
• Daily Summary
• Integration with existing tools

Price

Sunsama has a 14-day free trial and then it costs $20/month/member.

2. Motion

Motion is a personal AI assistant that plans your entire day, so you don’t have to waste time juggling tasks and meetings.

Motion’s AI algorithm is insanely smart. It looks at your schedule, tasks, and priorities, then automatically plans your day and schedules everything perfectly.

And get this, it can even protect time for deep, uninterrupted work.

But that’s not all!

Motion is an all-in-one platform that combines your calendar, to-do lists, and project management tools.

And if you’re working with a team, Motion makes collaboration a breeze. It tracks your shared projects and automatically schedules everyone’s tasks, keeping the whole squad on the same page.

And the best part?

Motion is constantly learning and adapting to your work habits, giving you personalized insights and recommendations to help you level up your productivity game even more.

Key Features Of Motion

• AI-powered auto-scheduling and task prioritization
• All-in-one platform for scheduling, calendars, and project management
• Deep work time protection and focus support
• Team collaboration with shared project tracking
• Personalized insights and recommendations based on work habits
• Cross-device compatibility for seamless task management

Price

Motion provides a 7-day free trial followed by an Individual paid plan starting at $34 per month. The Team plan costs $20 per member/month.

3. Monday.com

Monday.com is a project management tool that helps teams to collaborate on projects and track progress in real-time.

It is simple to use and highly customizable, making it a popular choice for businesses of all sizes.

By creating a visual representation of tasks and deadlines, Monday.com makes it easy for team members to see what needs to be done and when.

In addition, it provides tools for team communication and file sharing, making it an essential tool for any project manager.

Monday also includes a range of features that help to streamline project management, such as Gantt charts and Kanban boards.

One of the key features of Monday.com is its visual interface. The software uses a Kanban-style board to help users see the status of their work at a glance. This makes it easy to identify which tasks are behind schedule and to see where bottlenecks are forming.

In addition, Monday.com includes a range of collaboration features, such as chat and video conferencing, which make it easy for team members to communicate with each other.

Core Features of Monday.com

• Kanban boards
• Gantt charts
• Project templates
• File sharing
• Task management

Price

Monday offers a forever-free plan. Their Basic plan costs $10/month/member and their Standard plan costs $12/month/member. Lastly, the Pro plan costs $20/month/member.

4. ClickUp

ClickUp is a project management software that helps teams stay organized and on track.

With ClickUp, you can create to-do lists, set deadlines, assign tasks to team members, and track progress.

ClickUp also offers a variety of features for team collaboration, including comments, @mentions, and file sharing.

In addition, ClickUp integrates with a variety of other tools, such as Google Drive and Slack, making it a versatile platform that can be used for a variety of purposes.

Some of the key features of ClickUp include task management, kanban boards, Gantt charts, and collaborations. With ClickUp, teams can easily keep track of their progress and ensure that everyone is on the same page.

Core Features of ClickUp

• Task management
• Kanban boards
• Project templates
• File sharing
• Integrations

Price

ClickUp has a forever free plan. Their paid plans start at $9/month/user and go up to $29/month/user.

Focus and concentration

5. Brain.fm

Brain.fm is a music streaming service that offers a unique and scientifically-proven way to improve focus, relaxation, and sleep.

The service uses artificial intelligence to create personalized music tracks that are designed to help listeners reach their desired state of mind.

Brain.fm has a library of over 100 different tracks, each of which can be customized according to the user’s needs.

In addition, the service offers a variety of features that allow users to control the playback of their music, including the ability to set timers, adjust the tempo, and choose from a variety of different soundscapes.

Core Features of Brain.fm

• AI-generated music tracks
• 100+ different tracks
• Customization options
• Timer function
• Choice of soundscapes

Price

Brain.fm offers a free trial for a month. Their monthly premium plan costs $6.99/month.

6. Headspace

Headspace is a popular meditation app that offers guided meditation and mindfulness exercises.

It offers group meditation exercises, challenges, and sleep meditation programs. Headspace is effective in reducing stress and anxiety, and it is one of the most popular meditation apps on the market.

Besides its meditation exercises, Headspace also has a wide variety of other content, including articles on productivity, sleep, and relationships.

One of the key features of Headspace is its guided meditation sessions, which range from 10 to 60 minutes in length and are designed to help users focus on their breath and be present in the moment.

Other features include a customizable “Daily Calm” program, educational articles on meditation and mindfulness, and a tracker to monitor your progress.

Core Features of Headspace

• Guided meditation sessions
• Articles on meditation and mindfulness
• Tracker to monitor your progress

Price

On their monthly plan, Headspace offers a 7-day free trial. The monthly paid plan costs $12.99/month.

Mindfulness and meditation

7. Mindvalley

Mindvalley is an online education platform that offers courses in a wide range of personal development and self-improvement topics.

These include areas such as health and fitness, relationships, money and business, spirituality, and more.

Mindvalley’s courses are delivered through a variety of formats, including video lessons, audio programs, articles, and interactive exercises.

In addition, Mindvalley also offers several free resources, such as meditations and articles on a variety of topics.

One of the key features of Mindvalley is its focus on helping people to achieve their potential. The company’s mission is to ‘help people everywhere unlock their true greatness.’

Another key feature of Mindvalley is its commitment to providing high-quality content. All of the company’s courses are created by experts in their respective fields and undergo a rigorous quality control process before being made available to students.

This ensures that all of Mindvalley’s courses are of the highest possible quality.

Core Features of Mindvalley

• Courses in a wide range of personal development topics
• Video lessons, audio programs, articles, and interactive exercises
• Free resources, such as meditations and articles
• Quality control process to ensure high-quality courses

Price

Mindvalley offers a monthly membership that costs $59/month.

8. Yours App

Yours App is a sleep, self-care and meditation app that offers a range of features to help users get a good night’s sleep. Besides this, Yours App also offers psychology advice from subject matter expert, sleep stories, Yoga sessions, and more.

Additionally, it is created in such a way that it covers epic content for kids, parents as well as the LGBTQ+ communities.

The app includes a library of over 500 different sounds, which can be used to create personalized sleep soundscapes.

In addition, Yours App also offers a variety of other features, such as a sleep tracker, meditation exercises, and articles on sleep and relaxation.

Core Features of Yours App

• 500+ different sleep sounds
• Mood tracker
• Meditation exercises
• Articles on sleep and relaxation

Price

Yours App offers a 7-day free trial on their premium plan which costs $10/month or $60/year.

Calendar productivity

9. Fantastical

Fantastical is a calendar application for macOS, iOS, and watchOS.

It was created by Flexibits Inc. and is notable for its natural language processing, which allows users to input event information using free-form text.

For example, a user can type “Lunch with John at 12:30 pm on Tuesday,” and Fantastical will create an event accordingly.

The app also includes features such as task management, reminders, and weather forecasts.

Also, when it comes to scheduling, organizing meets and calls has never been easier with Fantastical.

Simply drop in a link to your invite, and the app will automatically calculate the best time for everyone based on their availability.

Core Features of Fantastical

• Natural language processing
• Task management
• Reminders
• Automatic scheduling
• Home screen widgets

Price

You can use all the premium features of Fantastical for free for 14 days. From then, the individual plan costs $4.99/month.

Time Management

10. Calendar

Calendar is a powerful online calendar and team scheduling software designed to make appointment scheduling a breeze.

One of the useful features of Calendar is ‌the ability to create customized time slots. This means you can easily tailor your event and online meeting templates to fit your specific needs.

With Calendar, you can send personalized calendar links to anyone, allowing them to schedule a meeting based on the time slots you’ve created.

Calendar’s free scheduling software automatically adds meetings to your calendar, keeping everything organized in one place.

When scheduling with multiple individuals, the Find a Time feature comes to the rescue. It displays the availability of all the participants, making it effortless to find a time slot that works for everyone.

Calendar also offers valuable insights through its Calendar Analytics feature. This allows you to optimize your schedule and improve productivity.

Core Features Of Calendar

• Custom links for sharing availability
• Find a Time feature for scheduling with multiple participants
• Calendar Analytics for insights and optimization
• Team scheduling with synchronization
• Seamless integration with various calendar platforms

Pricing

Calendar offers a completely free plan (they call it Basic). The Standard plan costs $25/month and the Pro plan costs $30/month, when billed monthly.

11. RescueTime

RescueTime is a time management tool that helps you understand your daily habits so you can make better choices and be more productive.

The app runs in the background on your computer, tracking the websites and apps you use, and giving you a detailed report of where you spent your time.

You can also set goals, such as spending a certain amount of time on work-related tasks, and RescueTime will let you know if you’re on track.

In addition, the app provides insights into your productivity levels, which can help you identify areas where you could improve.

You can use RescueTime to set goals, such as spending a certain amount of time on productive activities or avoiding distractions.

The software also blocks certain websites and applications while you are working, so you can stay focused on your task.

Core Features of RescueTime

• Time tracking
• Goal setting
• Productivity insights
• Website and app blocking

Price

RescueTime offers a 30-day free trial and then you can choose to upgrade to the premium plan that starts at $6.5/month.

12. Rize.io

Rize is a smart time tracking tool that adapts to your work schedule and ensures that you make the most of your time.

The app automatically calculates the optimal start and end times for your tasks, based on your goals and deadlines.

Rize also offers a variety of features to help you stay productive, including a Pomodoro timer, task list, and productivity tracking.

At the end of the day every day, it sends you an email that shows how well/poorly you spent your time.

In short, Rize.io tracks everything you do on your computer and helps you better understand how you spend your time. This way, you can take control of your time and optimize your workflow.

Core Features of Rize

• Automatic task scheduling
• Pomodoro timer
• Task list
• Productivity tracking
• Email report

Price

Rize.io offers a 14-day free trial on their paid plan and the paid plan costs $14.99/month.

Organizing and decluttering

13. Evernote

Evernote is a cloud-based note-taking application that allows users to create and store text, audio, and video notes.

Notes can be synced across devices and shared with others.

Evernote also offers a variety of features for organizing and searching notes, including the ability to tag, annotate, and highlight notes.

Evernote also has a web clipper tool that allows users to save web pages as notes.

Premium users have access to additional features, such as the ability to save emails to Evernote and use password-protected notes.

You can use Evernote to – take notes, save webpages, create audio and video notes, sync across devices, share notes with others, tag, annotate, and highlight notes, organize notes, and more.

Core Features of Evernote

• Cloud-based
• Note-taking
• Web clipper
• Syncing across devices
• Sharing notes

Price

Evernote consists of a free plan with limitations. Their Personal plan costs around $3.12/month and the Professional plan costs around $4/month.

14. Clean Email

Clean Email is a tool that helps you manage your inbox by decluttering unwanted emails.

It does this through several features, such as bulk unsubscribe, which lets you unsubscribe from multiple mailing lists at once; and email chains, which group together all the emails from a particular conversation so you can easily see the whole thread.

Clean Email also has features to help you organize your inbox, such as labels and filters, which let you sort your emails into different categories; and a priority inbox, which highlights the most important emails so you can deal with them first.

Additionally, Clean Email offers security features, such as two-factor authentication and encrypted email, to help protect your account from hackers.

Core Features of Clean Email

• Bulk unsubscribe
• Email chains
• Labels and filters
• Priority inbox
• Auto clean rules

Price

Clean Email allows you to clean up to 1000 emails for free. The premium version costs around $9.17/month.

Password managers

15. LastPass

LastPass is a password manager that stores your passwords in an encrypted format and syncs them across all of your devices.

It also generates strong passwords for you and can fill in your login information on websites.

LastPass also offers a variety of features for managing your passwords, such as the ability to share passwords with others, set up two-factor authentication, and receive security alerts if your passwords are compromised.

Also, if you ever forget your LastPass master password, you can use the recovery option to reset it.

Their Dark Web Monitoring feature notifies you if your email address or passwords have been compromised in a data breach.

Core Features of LastPass

• Password manager
• Encrypted password storage
• Password generator
• Safe password sharing
• Dark web monitoring

Price

LastPass comes with a free plan as well as a 30-day free trial on paid plans. The Premium plan costs $3/month and the Families plan costs $4/month.

16. Dashlane

Dashlane is a secure, free password manager that makes it easy to log in to your favorite websites and apps.

With Dashlane, you only need to remember one master password to access your account.

Dashlane generates and stores strong passwords for you, so you don’t have to worry about forgetting them.

Dashlane also keeps your personal information safe with encrypted storage.

Only you have the key to decrypt your data.

Dashlane is available on all major platforms, including web, iOS, Android, and even a Chrome extension. You can also use Dashlane on the web.

Dashlane Premium offers additional features, such as syncing across multiple devices and sharing passwords with trusted contacts.

Core Features of Dashlane

• Password manager
• Encrypted password storage
• Password generator
• Cross-platform support

Price

Dashlane also offers a free plan as well as a 30-day free trial. The Premium plan costs $3.99/month and the Family plan costs $5.99/month.

Mind Mapping

17. Lucidchart

Lucidchart is a web-based visual collaboration tool that helps users create, edit and share flowcharts, diagrams, and other visual representations of ideas and concepts.

Lucidchart offers a wide range of features, including real-time collaboration, versioning and revision history, an extensive shape library, support for importing and exporting data, and integration with Google Drive, Dropbox, and Box.

Lucidchart is an ideal tool for brainstorming, project planning, creating org charts, and more.

Its mind mapping feature is particularly useful for visualizing ideas and making complex concepts easy to understand.

Core Features of Lucidchart

• Flowcharts
• Diagrams
• Responsive mind maps
• Real-time collaboration
• Versioning and revision of history

Price

Lucidchart’s free plan allows you to edit 3 documents with access to 100 professional templates. The Individual plan starts at $7.95/month and the Team plan costs $9/month/member.

18. EdrawMind

EdrawMind is a powerful online drawing tool that enables users to collaborate and share their drawings in real-time.

The platform offers a wide range of features and tools for creating professional-looking diagrams, charts, and graphs.

With EdrawMind, users can access a library of templates and shapes, as well as create their custom shapes.

The platform also offers an extensive set of Symbols and Icons that can be used to enhance the visuals of any diagram.

In addition, EdrawMind provides a range of customization options, enabling users to tailor their diagrams to their specific needs and requirements.

Core Features of EdrawMind

• A wide range of templates and shapes
• Extensive library of symbols and icons
• Customization options
• Real-time collaboration
• Online drawing tool

Price

EdrawMind offers a 15-day free trial. Their annual subscription plan costs $59/year (or $4.92/month when billed annually).

19. MindMeister

MindMeister is a leading mind mapping and brainstorming tool that enables users to capture, organize, and share their ideas.

The tool offers a variety of features that make mind mapping easy and fun, including an intuitive interface, drag-and-drop functionality, and a library of templates and symbols.

MindMeister also integrates with popular productivity tools like Google Drive, Dropbox, and Evernote, making it easy to share mind maps with colleagues and work on them collaboratively.

In addition to being a great tool for individual brainstorming, MindMeister also provides businesses with a powerful platform for team collaboration and innovation.

With its ability to support real-time collaboration and massive scale, MindMeister is a reliable tool for business brainstorming sessions, project planning, and more.

Key Features of MindMeister

• Intuitive interface
• Drag-and-drop functionality
• Library of templates and symbols
• Integration with popular productivity tools
• Real-time collaboration

Price

MindMeister has a Basic plan that is free to use. The Personal plan costs $2.49/month and the Pro plan costs $4.19/month. Lastly, their Business plan costs $6.29/month.

Communication and Collaboration

20. Slack

Slack is a cloud-based software for team collaboration.

The platform consists of a desktop app, mobile app, and web app. Slack allows users to create channels for specific topics, groups, or teams.

Users can also direct message each other. All messages are archived and searchable by keyword.

Slack integrates with a variety of third-party services such as Google Drive, Dropbox, and Zendesk.

It also offers several features for developers, such as an API and Bots. Bots can be used to automate tasks or integrate with other services.

The key features of Slack include its messaging platform, its integration with third-party services, and its development tools.

Slack is a versatile platform that can be used for a variety of purposes, including project management, customer support, and team collaboration.

Core Features of Slack

• Messaging
• Integrations
• Developer tools
• File sharing
• Distraction-free communication environment

Price

Slack has a free plan with up to 5 GB of storage and 10 integrations. The Pro plan costs $8/month and the Business+ plan costs $15/month.

21. Zoom

Zoom is a video conferencing tool that enables businesses and individuals to communicate with each other in real time.

It offers high-quality audio and video, as well as a range of features that make it easy to use, such as file sharing and screen sharing.

Zoom is also highly scalable, so it can be used for both small meetings and large webinars. And because it runs on both PCs and mobile devices, people can participate from anywhere.

The screen-sharing feature allows users to share their screens with other participants. In addition to that, users can record their meetings, making it easy to go back and review important information.

Core Features of Zoom

• Video conferencing
• Screen sharing
• File sharing
• Integrations
• Recording

Price

The Basic Plan of Zoom is free and allows up to 100 attendees and 40 minutes of meeting time. The Basic Plus plan starts at $3.66/month and the Pro plan costs around $16.3/month.

Task management

22. Amie

Amie is your calendar, to-do list, and email all rolled into one simplified interface.

Amie takes your Google Calendar, Apple Calendar, or whatever calendar you’re using, and puts it all in one place.

You can add your tasks right into your calendar too. Just drag and drop your to-dos onto your calendar, and boom, you’re organized.

Now, here’s something I really love about Amie – it’s got this feature for people who work with folks in different time zones.

You know how confusing that can be, right?

Well, Amie lets you see your schedule in different time zones, so you’re not accidentally scheduling calls at 3 AM (been there, done that, not fun).

Oh, and if you’re always setting up meetings, Amie’s got your back. You can create a booking page with your free slots and share it with people.

Key Features Of Amie

• Integrates many calendar services into one interface
• Allows drag-and-drop task scheduling directly on the calendar
• Offers timezone management for scheduling across different time zones
• Provides a “Share Availability” feature for easy meeting scheduling
• Includes a built-in Pomodoro timer for focused work sessions
• Supports natural language processing for scheduling (in the Pro version)
• Includes AI auto-scheduling capabilities (in the Pro version)

Price

For starters, Amie offers a forever-free plan. You can choose to upgrade to the Pro plan at $6 per month ($4 per month if you go for a yearly plan).

23. Airtable

Airtable is a cloud-based platform that offers a flexible and user-friendly way to manage databases.

It provides users with a drag-and-drop interface for creating tables, adding fields, and organizing data.

Airtable also offers a wide range of features such as sorting, filtering, and creating views.

These features make it easy to find and manipulate data, which is essential for any database management system.

In addition, Airtable integrates with many third-party applications, making it even more powerful and versatile.

In short, Airtable brings the data of all your apps together in one place, making it easy to find and use.

Core Features of Airtable

• Flexible drag-and-drop interface
• A wide range of features
• Integration with third-party applications
• Easy to use

Price

Airtable has a forever-free plan for individuals. The Plus plan costs $12/month and the Pro plan costs $24/month.

24. Todoist

Todoist is an app that helps you keep track of your tasks and to-do lists. It’s available on all major platforms, including iOS, Android, macOS, Windows, and the web.

Todoist lets you create tasks and sub-tasks, set deadlines and reminders, add notes and attachments, and more.

You can also share tasks with other people and collaborate on projects.

Plus, Todoist integrates with a variety of third-party apps and services, so you can get your tasks done even faster.

Todoist is one of the very few task management apps that includes advanced features like natural language processing and AI-powered task recommendations.

Core Features of Todoist

• Task management
• Sharing and collaboration
• Integrations with third-party apps
• Natural language processing
• AI-powered task recommendations

Price

Todoist offers a free plan as well as a Pro plan that costs $5/month and a Business plan that costs $8/month.

25. Akiflow

Akiflow is a powerful, all-in-one app for automating your workflows and increasing your output with no effort.

Starting new projects, adding and scheduling tasks, monitoring progress, coordinating with team members, and more can all be automated using Akiflow.

You can sync with your Google Calendar, as well as other apps you rely on, and then just drag and drop items onto your timeline.

The shortcut keys on the keyboard allow for swift switching between activities. In addition, the timeline and tasks are clearly displayed in a visual interface.

To locate a specific member of your team, a specific job, or a whole project, simply type its name into the command bar.

What’s more, Akiflow is supported and available on almost all devices.

Key Features of Akiflow

• Visual interface with drag-and-drop features
• Timeline and task management
• Google Calendar sync
• Keyboard shortcuts
• Team management

Price

If you want to test out Akiflow for 7 days without paying, you may do so with the free trial. The premium plan costs $15 per month.

Conclusion

Productivity apps can help you optimize your workday by automating tasks, keeping you organized, and helping you stay on track.

There is a wide range of productivity apps available, each with its own unique set of features. The best productivity app for you will depend on your specific needs and workflow.

However, all of the apps on this list are worth considering if you are looking for ways to boost your productivity.

Hopefully, this article has helped you narrow down your options and find the best productivity app for your needs.