Whether you’ve got a big team or a solopreneur, all of us benefit from task management tools.
With them, we can quickly plan out our next steps, which brings us clarity on what we need to do next.
However, with so many apps, finding the best one for your needs might be challenging.
So with this list, I’m going to show you the fifteen best task management apps.
1. Zoho Projects
Starting off, we have Zoho Projects. It’s a project management tool that aims to be the best project management solution for any business. And it does its job well, thanks to the many benefits.
Zoho Projects has given you multiple ways to communicate with your team. That includes project feed, chat, forums, and more. That helps your team to communicate most efficiently.
However, the benefits don’t end there!
Zoho projects also come with built-in time tracking tools. With it, you can track how you and your other team members use their time, giving you invaluable insight into improving your team’s productivity.
It also has some great configuration tools. With them, you can customize what each team member can do. For example, you can block someone from adding something to the timesheet.
- Breakdown your projects into more uncomplicated steps with milestones, task lists, tasks, and subtasks
- Set up Daily Reminders, so you won’t miss any deadlines.
- Create automation through Zoho Projects Blueprint Feature
- Multiple Ways of Communication
- Time-Tracking Tools
- Configuration Tools
- No Pre-Made Templates
Akiflow is a tool to help you speed up the basics of productivity, preventing mistakes and keeping your mind clear and focused. It centralizes your tasks in one place and allows you to share your availability with ease.
Additionally, it has features such as time blocking and time zones to make sure you’re always organized.
Akiflow integrates with all your favorite apps, making it the perfect productivity tool. So try out Akiflow today and increase your productivity tenfold!
It also allows you to create recurring tasks, so you can stay on top of your work and never forget a task again.
Moreover, their priority management system ensures that you always work on the most important tasks first.
By integrating Akiflow with your Google calendar, you can skyrocket your productivity with focused time-blocking. Lastly, their smart notifications keep you informed without being disruptive, so you can stay focused on your work.
Akiflow does not have a free plan but they do offer a 7-day free trial on their Premium plan that costs $15/month.
- Centralized tasks in one place
- Share availability with ease
- Time blocking and time zones
- Recurring tasks
- Priority management system
- Can help you increase your productivity
- Offers an overview of all your tasks in one place
- Quick and easy to use
- May take some time to get used to the interface
Morgen is a privacy-focused desktop application for Windows and Mac that helps you better manage your time with a calendar. It allows you to manage your calendar events and activities, as well as some basic tasks.
Your task list is always on the left side, easy to drag and drop individual tasks to your calendar- saving you valuable time.
Want to share your availability with others?
Quickly glance at upcoming events with virtual meeting rooms that are directly populated from the calendar invite- all while having the ability to use a wide range of calendars (Like Google Calendar).
You can further add some flair by tagging events based on color coding them in categories that matter most to you. Morgen makes it easy to see what’s coming up, plan ahead, and never miss a beat.
- Privacy focused
- Calendar management
- Task list
- Advanced meeting scheduler
- Tagging events
- Color coding events
What I Like
- The desktop app of Morgen.so is very user-friendly and well-organized. I love that it’s privacy-focused, and I appreciate the calendar management and task list features.
- The advanced meeting scheduler is also very helpful, and I like that Morgen makes it easy to tag events and color-code them.
What I Dislike
- I can’t think of anything that I don’t like about Morgen!
Notion is yet another excellent task management app. It aims to help you with any problem you might be facing. And it does that great thanks to the following.
Notion can be used for a lot of things. It’s not limited to taking notes, managing projects, or creating a to-do list. Instead, you could use it for almost anything, really.
For example, I use it to generate article outlines quickly. But some even use it to build a website from it.
The only thing limiting is your imagination.
Notion has a clean and pleasant design. Not only is it enjoyable to look at, but it makes it easy to start using it, even if it’s your first note-taking app.
But what’s even more impressive is their free plan. With it, you can get access to almost every feature. And you’ll only need to upgrade it if you want to collaborate with others.
However, while there’s much to enjoy, there’s a problem with Notion – The learning curve. While it’s easy to start using, you’ll need to take some time before you can use it to your full advantage.
I’ve used it for over a year now, but I’m only starting to learn its many features.
So if you’re up for the task, Notion can become more than just a fantastic task management app!
- Use thousands of templates and integrations to get the workflows you need.
- Quickly add custom graphics to all your pages through Unsplash.
- Store data in various ways: databases, kanban boards, lists, and more.
- Generous Free Plan
- Endless Ways of Using it
- Clean Interface
- Learning Curve
- No PDF or Image Markup Tools
Next, we have ClickUp. It’s productivity software that looks to be the all-in-one solution for your team. And it does it well thanks to the following benefits.
ClickUp is jam-packed with features. ClickUp has tools for managing your projects and tasks, setting goals, and more. You could even create documents and whiteboards!
ClickUp also offers you various automation options. This way, you can lower the load on your and your team’s shoulders, letting you work on more critical tasks.
And did we mention that ClickUp comes with a free plan?
That means you and your team can start using and familiarizing yourself before you have to pay a dollar for it. That makes it superb for small businesses!
- All-in-One Productivity app: Projects, Chat, Goals, Docs, Whiteboards, and more.
- Create automation to save time.
- Import your data from various productivity tools with one click.
- Great Mobile App
- Free Plan Available
- Steep Learning Curve
This list wouldn’t be complete if we didn’t mention Monday.com. Like Zoho, it’s a popular task management app for teams, and for some good reasons.
Here are a couple of them:
Monday.com has been exceptionally well-designed. The interface has a clean design, and everything is where you expect them to be. That makes it easy for anyone to pick up and start using it immediately.
It also has a great list of integrations. That includes your favorite tools like Dropbox, Mailchimp, Zoom, and more. And with the automation software, you can then make your team even more productive.
Monday.com has multiple ways to view your projects.
For example, you could see your projects in Gantt charts, calendar views, and even Kanban boards. That makes it great as it helps you see your project progress from multiple angles, giving you a fuller picture.
- Build Custom Dashboards to get a bird’s-eye view of your business in a snap.
- Use Monday.com Automations to make your team more efficient and code-free.
- Multiple Views Available: Gantt Charts, Calendar Views, Kanban Boards, and More.
- Great list of Integrations
- Easy to Use
- Multiple Project Views
- Restrictive Entry Plan
Next up, we have TeamWork. It’s a project and task management software that aims to run your client’s work. And it does that pretty well, thanks to the following benefits.
TeamWork is effortless to use. The user interface is clean and easy to understand, making it easy for anyone to pick up and use it to their advantage.
But what sets this apart is how many customization options it has. With it, it’s easy to start your projects, as you can fill in as many details and create as specific tasks as possible. That way, it’s clear for all your team members what they need to do.
There’s a free version available. That means you can start using this today without paying anything. That makes it superb for small startups that have limited budgets.
- Communicate with your team through Instant Chat
- Multiple Project Views: Table, Kanban Board, Task List, and Gantt Chart View.
- Create automation through built-in automation templates and triggers.
- Easy to Use
- A lot of customization options
- Free Plan Available
- No PDF or Image Markup Tools
Next up, we have MeisterTask. It’s yet another tool that helps you with task management. And it does that very well, thanks to the great feature list.
MeisterTask is not only beneficial for task creation. Instead, it also comes with an added feature called time-tracking. With it, you can get insight into how much it takes you and your team to complete tasks, making it easier for you to plan in the future.
It also offers you multiple automation options. That’s great as, with it, you can outsource some of your tasks, boosting your productivity.
And did I mention that MeisterTask comes with a free plan?
That means you’ll be able to use this software as long as you want to get familiar before you need to pay for anything.
- Create both team boards and your private boards
- The timeline feature lets you see how far you and your team have progressed with a project.
- Use MeisterTask automation to save time.
- Automation Options
- Free Plan Available
- Could Look Cluttered
This software is a bit unique in this list. That’s because Timely primary function isn’t to manage your tasks.
Instead, it aims to help you track your and your team’s time, so you can be more productive.
However, that doesn’t make it a lousy task management software, far from it.
What makes Timely so great is how you can easily create and schedule tasks. That’s all thanks to the easy-to-use interface. Plus, it allows you to see whether your team members are overbooked or not, which helps you avoid any burnout.
But that’s not all!
Timely comes with practical calendar integration. With that, you can quickly schedule your calendar without having to leave Timely.
It has a great reports page. You can see what your team members have been doing and how much time each task takes visually. That helps you plan out your projects better in the future.
But there is a con you should know of. While the automatic time tracking called “Memory” is a remarkable and valuable feature, it requires some time to get familiar with before you can use it to its full extent.
- Track your time to understand better how long some tasks take you.
- Schedule your tasks effortlessly with Timely’s Tasks add-on.
- Timely lets you see if your team members are overbooked, so you can change plans without risking burnout.
- Easy to Use Interface
- Great Reports
- Calendar Integration
- The memory feature could be confusing at the start.
Next, we have Airtable. It’s a business software that aims to accelerate your work by providing powerful apps connecting your data, workflows, and teams. And it does that quite well.
Airtable has a user-friendly interface. It has a clean design, and everything is where you’d expect it. That makes it easy to start anyone using it and taking full advantage of it.
And you want to do that, as Airtable is highly customizable and versatile. Not only can you plan your projects and manage your tasks, but you could also use it as a database and create some automation.
Airtable comes with a free version. That way, you can get familiar and see the benefits in action before you need to pay for anything,
- Multiple Project Views: Gallery, Kanban, and more.
- Create automation to accelerate your work
- Bring your data together from apps like Hootsuite, Salesforce, and more.
- User-Friendly Interface
- Highly Customizable and Versatile
- Free Version Available
- Slight Learning Curve
11. Microsoft Planner
If you like Microsoft software, then you’re going to love this one. That’s because Microsoft Planner is an excellent task management tool, and that’s for a couple of reasons.
Microsoft has done an excellent job with its design of it. The kanban board looks great and has a lot of functionality, making it easy to create new tasks and see how far your projects and tasks are going.
Microsoft has made sure that it has seamless integration with other Microsoft apps. For example, you could manage all your tasks within Microsoft Teams, boosting your productivity as you won’t have to switch between multiple programs.
It has also added a beautiful reports page. You can quickly see how your team performs with pie and bar charts.
However, there’s one problem with Microsoft Planner. The problem is that you need to be a Microsoft 365 user to access it. While that in itself might not be a con, it could be costly if you’re just looking to use it only.
If you use Microsoft tools daily, then Microsoft Planner is worth trying out.
- Get your and your team’s performance reports with pie and bar charts.
- The mobile app lets you update your task wherever you are.
- Microsoft Teams integration lets you manage all your tasks within it.
- Simple to Use
- Seamless Integration With Other Apps
- Microsoft 365 Business Premium Account Needed
12. Google Tasks
Next, we have Google Tasks. It’s a simple yet powerful task management app. That’s for a couple of reasons.
Google has made it extremely easy to use. That’s because of their simple yet intuitive design. They’ve also integrated with Google Calendar and Gmail to make adding tasks as easy as possible.
Google Tasks is 100% free. That means you’ll get access to all the features without paying a dime. All you need is a Gmail account, and you’re good to go.
However, there are a couple of flaws you should know about. First, Google Tasks, unfortunately, doesn’t have any collaboration tools, which makes it hard to work with a team. And also, the app is quite basic, which might not be what some people want.
However, Google Tasks is a great option if you need a personal and straightforward to-do list!
- Sync your tasks with Google Calendar
- Filter your tasks with tags and colors
- Multiple Views: List and Kanban Board
- 100% Free
- Simple Interface
- Gmail integration
- No Collaboration Tools
Next up, we have Basecamp. It’s yet another great software to use for both task and project management. That is thanks to the many benefits it brings to the table.
For example, unlike any other software in this list, Basecamp allows you to customize how your clients can access your dashboard. That makes it great, as you can freely do what you need to do without the eyes of your customer.
Basecamp comes with calendar integration. That helps you and your team to stay informed of deadlines you set in their favorite calendar app.
It has a feature called Automatic Check-ins. With it, you can automatically send questions to your team about how it’s going without having to nag them yourself.
However, there is a con you should know of. What Basecamp doesn’t have but needs is a way to prioritize tasks.
- The Message Board lets you post announcements, pitch ideas, progress updates, and more.
- Set important dates on a Shared schedule and integrate them with your calendar app.
- Create automatic check-ins, so you won’t have to bug your team about what’s happening.
- Custom Access to Your Clients
- Calendar Integration
- Automatic Check-ins
- No Task Prioritization
Next up, we have Things. It’s another impressive task management app that helps you achieve your goals. It does that by giving you some remarkable features.
These include many things. For example, one of the things that I love about Things is the “Today” and “This Evening” lists. That helps you separate your work-related tasks from your personal ones.
But that’s not all. What makes Things so unique is their beautiful design. Its interface is clean and elegant, making it easy for anyone to pick up and use.
What I’m impressed by most is the pricing. While others require you to pay a monthly subscription to keep using it, Things instead has a one-time purchase. This way, you’ll save hundreds of dollars as time goes by.
And while the app is so great, there is one con you should know. If you own a Windows PC or Android, you’re out of luck, as it’s only available for Apple devices.
- To-dos let you write down all your tasks. You can also add a deadline, tags, a checklist, and a start date.
- “Today” and “This Evening” Features let you plan what you’ll do today while separating work from your evening plans.
- Headings allow you to divide and sort your lists.
- Clean Interface
- One-Time Purchase
- Great Features
- Only for Apple Products
Continuing down the list, we have one of the most popular note-taking apps, “Evernote.” It’s software that aims to organize your life with notes, tasks, and scheduling. And it does that very well, thanks for a couple of reasons.
First things first, Evernote has an impressive set of features. Not only can you create notes and lists, but it also comes with some unique features. For example, with the Web Clipper, you can save any article with a single click.
Evernote is straightforward to use. Everything is where you’d expect, making it easy to start using it and taking full advantage of its extensive feature list.
But to top it all off, Evernote has made it highly flexible for you to access your notes. You can download their mobile app to access it anywhere. You could share a link so anyone can see your notes.
- Web Clipper extension lets you save web pages to your Evernote account with a single click.
- Document Scanning lets you keep all your physical notes in your Evernote folder.
- With the Google Calendar Integration, you can bring your notes and schedule together to make the most of every moment.
- An extensive list of features
- Easy to Use
- Flexible Access to Your Notes
- Restrictive Free Plan
And those were the best task management apps available right now.
Each one of them is remarkable for its reasons.
So instead of letting this info collect dust in your brain, why not take the first step and choose your task management platform?
All you need to do is look for software that resonates with you and fits your budget.
And then, you’ll see your team’s productivity rise.