12 Best Any.do Alternatives to Plan Tasks & Manage To-Do Lists

Searching for Any.do alternative?

No doubt Any.do is a great tool for your to-do list. It has some wonderful features like a calendar, 4k+ tool integration, tags, shortcuts, labels, an interactive interface, etc.

However, you might be looking for something better. Maybe a tool that does more than manage your to-do list, or something that integrates with your other favorite productivity app.

We’ve compiled this list just for you.

Here are the 12 best Any.do alternatives we recommend.

1. Sunsama

Sunsama is another daily task planning tool that takes your productivity to the next level.

Whether for personal or professional use, Sunsama helps you manage your to-do list. They give a Kanban view that helps you see all the tasks at a glance. Plan everything from tasks, meetings, emails, and whatnot!

Many people use Google Calendar to schedule meetings and set reminders. You can integrate Sunsama with Google Calendar to manage the schedule from one place.

There is other integrating software like Asana, Trello, Notion, Slack, and many more. Read our full Sunsama review.

Key Features:

• Create tasks – Plan tasks for the day and schedule them as per the priority.
• Channels – Create channels and place tasks based on the channel type.
• Time tracking – Assign time you want to devote to the task. As you start working on it, start the timer. It will track the actual and planned time you have allotted.
• Integration – Sunsama integrates with many tools that you use for your business. Some are Slack, Notion, Wrike, Trello, ClickUp, Outlook, etc.
• Analytics – After you are done with the day, you can see the analytics. For example, total tasks completed, and incomplete, time spent, etc. It helps you plan for the next day and week as well.

Pros:

• Easy to use.
• 14-day free trial.
• Kanban view for easy task management.
• Drag-n-drop to set task priority and schedule it for the coming days.
• Place the scheduled task from Sunsama to other integrated tools with the drag-n-drop feature.
• Invite the team and assign them the tasks if you are using them for your business.
• Click on the task and add notes and attach files related to it.
• Resources to guide you throughout the tool.
• Sunsama app runs on any device: Web, Mac, Linux, Windows, Android, and iOS.

Cons:

• No background noise cancelation.
• The page reloads many times while conducting the meeting.
• No templates for the daily routine tasks.
• Pricey compared to other tools in the market.
• Not too many tools to integrate.

Ratings:

Google Play Store: 3.9/5

G2: 4.4/5

Capterra: 4.6/5

Get App: 4.6/5

Pricing:

Sunsama offers four pricing plans with a 14-day free trial.

2. Morgen

Morgen is an amazing productivity app that helps you make the most of your day, every day.

Morgen not only helps you see what’s on your agenda for the day but also allows you to plan your day accordingly. It comes with a built-in reminders system to keep you from veering off course with your tasks.

Morgen allows you to view and manage all your calendars in one place so you can easily see how your work schedule corresponds with the rest of your life. Morgen integrates with most calendar formats.

And about sharing your availability, you can quickly do that by blocking a specific time on your calendar and after doing that, Morgen will create a unique link for you that you can then send your client so that he/she can book the preferred meeting time.

Morgen makes it easy for you to get your work done and still have time for the things you love.

Key Features:

• Task management – Morgen helps you see what’s on your agenda for the day and plan your day accordingly.
• Calendar management – Morgen allows you to view and manage all your calendars in one place.
• Sharing availability – Morgen makes it easy for you to share your availability with others by creating a unique link for you to send to your clients.
• Multiple timezones support – Morgen supports multiple timezones so you can easily see how your work schedule corresponds with the rest of your world.

Pros:

• Morgen helps you make the most of your day by optimizing your time and increasing your productivity.
• Morgen integrates with most calendar formats and supports multiple timezones.

Cons:

• Task management features can be improved.

Ratings:

Product Hunt – 5/5

Pricing:

Morgen offers a free plan as well as a free trial. Its Personal and Pro plan costs $6 and $14/month accordingly.

3. Amie

Amie is a phenomenal productivity app that’s all about making your life easier and, well, more joyful.

It’s basically like your calendar, to-do list, and personal assistant all rolled into one.

Here’s what I love about it: You can throw in all your calendars – Google, Apple, etc. and see everything in one place.

Plus, you can add tasks right there in your calendar view.

Now, if you’re someone who’s always hopping between time zones (or just dealing with people who are), Amie has good news for you. It has a built-in feature for handling different time zones.

Oh, and get this – they’ve got this thing called “Share Availability.”

It’s like those scheduling links but built right in. Just send a link, and boom – meeting scheduled.

But here’s the really cool part:

Amie has this Pomodoro timer built in. It allows you to hone in on a task on get into, as they call it, the zone and get things done.

Key Features:

• Productivity consolidation — Combines your calendars, tasks, and scheduling in one place.
• Drag and drop — Amie lets you add tasks right in your calendar view.
• Multi-timezone support — Handles different time zones like a veteran.
• Meeting management — Has a “Share Availability” feature for easy scheduling.
• Time tracking — Comes with a built-in Pomodoro timer.
• NLP — Offers natural language scheduling in the Pro version.
• Handy widgets — Provides widgets for your desktop and phone.

Pros:

• It’s an all-in-one solution—no more app juggling.
• The interface is pretty user-friendly.
• There’s a free version you can try out.
• It’s great for dealing with different time zones.
• The built-in Pomodoro timer is a nice touch for productivity.

Cons:

• If you’re used to other apps, it might take some getting used to.
• No Android app yet.
• Some of the coolest features are only in the paid version.

Ratings:

Product Hunt: 4.5/5

Pricing:

Amie comes with a free plan as well as the Pro plan that costs $6 per month ($4 per month if billed annually).

4. Fantastical

Here’s another app for Apple fans. Not fruit one but company Apple Inc.

Fantastical is good for Mac, iPhone, iPad, and Apple Watch.

Create a to-do list. While you are at home or walking in the street. Connect all your Apple devices and access your list anytime, anywhere.

They provide an add-on called Cardhop. You can buy it along with the Fantastical app.

With Cardhop, interact with your contacts, conduct video meets, scan business cards, etc.

Brands like Daring Fireball, The Loop, The Street Setup, etc., trusted Fantastical for creating to-do lists.

Key Features:

• To-Do List, Creation – Create and schedule the work with any of your Apple devices. View it on your calendar.
• Meetings – Schedule meetings on your calendar and join them from the Fantastical calendar.
• Weather – Check the weather forecast to plan your upcoming days.
• Files sharing – Share important files with the teams.
• Templates – Select templates for separate types of tasks like morning or workout routines.
• Integration – Fantastical integrates with other famous video conferencing tools like Google Meets, Zoom, Skype, etc.

Pros:

• Various language preferences to view your list.
• Different styles of widgets to add.
• Works as per your time zone.
• Different templates for different types of work.
• Buy Cardhop as an add-on for a better connection with your contacts.
• 14-day free trial.

Cons:

• Android users cannot use it.
• Can access a free trial after you give your bank details.
• Very limited features in the free version.

Ratings:

Apple App Store: 3.7/5

G2: 4.5/5

Capterra: 4.8/5

Pricing:

Fantastical offers two pricing plans for personal use.

To use Fantastical for business, contact their team to know the price.

5. Motion

Want 13 months in a year?

Motion claims that it can save you 30.3 days a year. It makes you more productive and boosts your personal growth.

Their main focus is to automate every step in creating a to-do list. Be it tasks, meetings, or projects, pace up, and work with Motion. By automating the process, you save time for some extra work.

Brands like Spotify, Slack, Forbes, Disney, etc trust Motion for their daily work management.

Honestly, following a routine for even 4 days seems difficult. And by using Motion, you will add an extra 30 days to your calendar.

So, you found time for some extra sleep, I guess!

We’ve also reviewed Motion for you.

Key features:

• Task Creation – Create a task with a click and set the priority. Motion will schedule it in your calendar.
• Templates – Have a daily routine? Create a template and there you go. You will get reminded every day when to do what.
• Motion App – Use their app to manage the task from anywhere, anytime.
• Motion for Team – Create tasks and assign them to the team. Take a follow-up and track where your team is spending more time. Based on that, you can set or reset the deadline. Also, attach important files, notes, and comments on the task card for a quick view.
• Custom Website – This is an exciting feature that I did not find in any other tool. You can create your custom website and share it with your team. Your team members can schedule a meeting in your calendar while you continue with your work without worrying. You will be notified when to attend the meeting with whom.

Pros:

• 7-day free trial.
• 30-day money-back guarantee.
• Automate task schedules by importance.
• AI notifies you if you miss the deadline.
• During uncertainties, Motion will reschedule your task.
• Plan tasks for coming days in advance.

Cons:

• Unlike other tools, you get a free trial after you give your bank details for billing after 7 days. You can cancel the trial before 7 days’ completion if you are not happy with the tool. But at times it happens that we forget to cancel it out. Anyways, while using the free trial, you can set a reminder in the Motion itself to cancel the trial to avoid the billing 🙂
• Motion’s browser extension is great but needs to work on the app. You cannot add tasks to your calendar through the app. Also, there are many functions missing.
• Pricey compared to other tools in the market.

Ratings:

Apple App Store: 2.7/5

Google Play Store: 2.1/5

Product Hunt: 3.6/5

App Grooves: 2.4/5

Pricing:

Motion offers two pricing plans. One is for personal and the other is for professional (team) use.

6. Notion

The Notion is one of my favorite to-do-list tools.

It is very handy and easy to use. All the features are available to make it more interactive and useful.

I have been using Notion for quite some time for both personal and professional work. It is easy to create tasks and take follow-up.

One thing that I miss about this tool is that it does not track the time. Yes, I know that it is not time-tracking software.

But if you see it in Sunsama, they offer this extra feature that helps you allot specific time to a task. It bonds you with that time and helps you finish it with that period. Also, it helps avoid procrastinating the work and improves your productivity level.

Apart from that, Notion is a great tool to go with.

Key Features:

• To-Do-List Creation – Create tasks and sub-tasks to complete the work part-by-part.
• Templates – Create templates to automate the list creation like the morning or evening routine.
• Integration – Notion allows many third-party apps to integrate and manage work from a single place.
• File Sharing – By clicking on the task cards, you can add comments and attach files related to that task.
• Notes – There is a notes section where you can take notes and refer to them whenever required.

Pros:

• Play around with the views. There are many options like calendar, list, table, gallery, etc.
• Add icons, emojis, and colors to your task card to make it visually appealing and interactive.
• Import tasks from other apps with ease.
• Free version available.

Cons:

• Limited features in the free version.
• Not accessible offline.

Ratings:

Google Play Store: 3.6/5

G2: 4.6/5

Capterra: 4.8/5

Pricing:

There are four pricing plans offered by Notion.

7. Todoist

Todoist claims to be the world’s no.1 task manager and to-do list app.

You can manage all your personal and professional work with this tool.

What I like most about the Todoist is that their business model has a hooking quality. It means you cannot stop yourself from engaging with the tool.

Other features remain the same; they have an exciting feature called Todoist Karma. You earn Karma Points when you do the following:

• Adding tasks
• Completing tasks on time
• Using advanced features
• Reaching daily or weekly set goals
• Maintaining the steaks in achieving the daily goals, like you maintain the steaks on Snapchat.

With these Karma points, you can unlock many other advanced features.

Ever imagined that planning and achieving them on time could be so much fun?

Brands like Amazon, Disney, Shopify, and Apple trust using Todoist to manage their work.

Key Features:

• Task creation – Break large tasks into small chunks to make task completion easy.
• Templates – Select from the range of templates that best suits your purpose.
• Todoist Karma – Earn karma points to unlock exciting features by completing tasks and reaching goals.
• Goal setting – Set daily and weekly goals, like 5 tasks daily and 30 tasks weekly.
• Productivity Trend – See the productivity trend like how often you complete the task and compare the progress daily and weekly.
• Integration – There is much software that you can integrate with Todoist. If you do not find the tool, then you get an option to submit your integration by running a script.

Pros:

• You get two types of views: Kanban and List.
• Earn Karma points to unlock themes and other advanced features.
• Set reminders so that you never drop your productivity level.
• Get backups of all your important files.
• Free version available.

Cons:

• Reminder, which is a basic feature, is available in the paid version.
• The backup of the important file does not support the free version.
• Cannot create labels and filters in the free plan.

Ratings:

Google Play Store: 4.5/5

G2: 4.4/5

Capterra: 4.6/5

Trust Radius: 8.9/10

Pricing:

Following are the three pricing plans that Todoist offers:

8. Microsoft To Do

Microsoft To Do is the product of Microsoft.

If you want a minimalist tool to create and manage daily tasks, Microsoft To Do is that software. You can use it for personal and professional work.

They do not have too many features. The interface is very clean and easy to understand. You can create a to-do list for today and schedule it for the future.

Set the reminders to get the notifications. Also, invite your team to share the daily task schedule for better communication.

You can use their app for remote managing of the tasks.

Key Features:

• Task creation – Add tasks and sub-tasks. Also, set the reminders or schedule them for the coming days.
• Integration – Integrate it with the outlook and other Microsoft products for better planning.
• Prioritizing – Star marks the important tasks. All those tasks will be shown under the ‘Important’ section. You can access it with ease and quick.
• File sharing – Attach all the files that you need to complete the task.
• Team Collaboration – Invite teams to check out the schedule and work on the assigned tasks.

Pros:

• Free to use forever.
• Easy to understand with a clean interface.
• Good for minimalist tasks with basic features like reminders, planning of the day, collaborating with the team, etc.
• Microsoft To Do can only integrate with their own products. But they offer a wide range of services that almost covers your need for other tool requirements. Like Microsoft Teams for collaboration; Microsoft Office pack for creating docs, ppts, reports, etc.

Cons:

• Not suitable for enterprises.
• Very less features compared to other competitors.
• It only integrates with Outlook and other Microsoft products. So if your company is using any other tool then it cannot integrate it with Microsoft To Do software.

Ratings:

Google Play Store: 4.5/5

G2: 4.4/5

Trust Radius: 8.1/10

Get App: 4.6/5

Pricing:

Microsoft To Do is a free tool. They do not charge anything; neither do they have any pricing plans. So, you can use either their desktop version or the app for free forever.

9. Google Calendar

How can we forget Google Calendar regarding creating a to-do list!

Google Calendar is an app that is already installed on Android phones. I even use their app every day.

It is very handy and easy to use. Whenever I have to set a reminder, I open the app, create the task, set the time for the reminder, and I am good to go. It sends me a notification when task time strikes.

You can even schedule your daily routine task by setting the time and date of recurrence.

Not only will your tasks be updated, but Google Calendar will also remind you a few days back that your birthday is coming.

I love the extra effort Google does to delight its customers.

You can use it for personal use. It has very basic features. But there are many big brands that still use it for scheduling their daily meetings and tasks.

Key Features:

• Task Creation – Click on the date you want to create the task. Then type the heading and set the time for the reminder. Rest assured, Google will take care.
• Holidays – Google already mentions in their calendar if any holiday is there in the month. It helps you decide when to schedule your important tasks considering the holidays.
• Integration – It integrates with the other tools with ease. Hence, Google Calendar is a very flexible tool.
• Team collaboration – Invite the team member to access the same calendar. It helps the whole team stay updated on a time. Also, you can add meeting schedules to your team’s calendar as a manager.
• Goals – They have this section where they offer various templates. You can choose any one from them and set your daily routine like exercise, playtime, family time, etc.
• Events – Any even about to come? Schedule it using Google Calendar. Create the event, and share it with the members. You can add notes and extra attachments.

Pros:

• Very clean interface.
• Easy to use with minimalist features.
• Integrate with a wide range of tools.
• Free of cost.

Cons:

• Few features compared to the competitors.
• They have one task view option, which is a calendar.
• You need to have Gmail to use Google Calendar.
• Because of fewer features, you will need some other tools.
• Limited templates to choose from.

Ratings:

Google Play Store: 4.2/5

Capterra: 4.8/5

Trust Radius: 9/10

Get App: 4.8/5

Pricing:

Google Calendar is free of cost like Microsoft To Do software. You can use it free for a lifetime and stay productive.

10. Google Tasks

We have another Google product on our list. So if you are not satisfied with Google Calendar, try Google Tasks.

Unlike Google Calendar, it has a Kanban view.

Create boards like to do, doing, done, review, etc. With its drag-n-drop feature, shift your task card under different boards as you progress through it.

Google Tasks is also a minimalist tool. You can use it for personal or professional use.

Brands like Stanford University, Netflix, Uber, GitHub, etc., trusted Google Tasks.

Key Features:

• Boards and Tasks – Create different boards and tasks under them.
• Team Collaboration – Share the board with team members to collaborate with them.
• Prioritizing – Rank the task by giving different colors to task cards.
• Labels – Set labels for different tasks to place them under certain categories.

Pros:

• Simple and easy to use.
• Set the time and reminders by integrating Google Calendar.
• Change the view to and fro from Kanban and List.
• They offer desktop apps, mobile apps, and chrome extensions.
• Customer support from the team.

Cons:

• Most features are available in the paid version.
• Some basic features are also not accessible in the free version like changing task card color, background color, etc.
• You do not get reminder notifications. So, Google wants you to be responsible.

Ratings:

Google App Store: 4.6/5

Apple App Store: 4.8/5

Trust Radius: 8.1/10

Pricing:

Google Tasks offer three pricing plans.

*You get a 7-day free trial for ‘Personal Pro’ and ‘Team’ plans.

11. Trello

Our next Any.do alternative is Trello.

It is like a surprise box. The more you explore, the more you get surprised.

When I saw their dashboard, it seemed very simple. Their interface is the same as Google Tasks. But they offer many advanced features like automation, customizing the task card, team workspace, etc.

Trello is suitable for personal and official work, both. The free version is perfect if you use it to manage your personal life. You do not need the paid version.

If you use it for the company, go for the premium version. There you unlock more advanced features.

Key Features:

• Boards – Create different boards for different projects. You can share specific boards with the teams. Create a separate board for your personal use.
• Task creation – Create tasks and sub-tasks for the daily to-do list.
• Workspace – Create a workspace for teams to collaborate and discuss tasks. They can share files and notes to refer to while completing it.
• Customization – Customize the dashboard by using different templates for different work.
• Automation – Automate tasks like adding buttons in the task card, shifting the task to the completed board, removing the team members from it, etc. Like this, there are many more steps to automate.
• Report – Get the daily and weekly reports on your mail. Schedule a time and you will receive it regularly.

Pros:

• Different board view options like calendar, map, timeline, etc.
• Strong data security.
• Full customer support.
• Export or print the board.

Cons:

• No option to allot specific time to a task.

Ratings:

Google Play Store: 4.3/5
G2: 4.4/5
Capterra: 4.5/5
Trust Radius: 8.4/10

Pricing:

Trello offers you four pricing plans.

*The ‘Enterprise’ plan is charged on the number of users. You need to contact their team if you buy Trello for more than 5,000 users.

12. Basecamp

Basecamp offers a wide range of services in their tool. Here, I will be talking about their to-do list feature only.

So, they give you a 30-day free trial. I used their tool and found that their interface is different compared to other tools.

The dashboard is clean and easy to understand.

You can create different boards for different departments. Pin the essential boards at the top for quick access. The other boards will be displayed below the pinned one.

Then further down you can view your calendar where you can check all the meetings and events scheduled for you.

They also have a ‘Your Assignment’ section. Here, all the tasks assigned to you in the to-do list will be visible. It makes it easy for you to find your tasks.

Basecamp is great for professional use only. Because they offer a bunch of services that are not required for managing personal routines. But you can use the free version for personal use.

Let us further explore their to-do list features.

Key Features:

• Create lists – Under the ‘To-Dos’ section, create different tasks and sub-tasks in the form of checkboxes.
• Notes and Files – Within the task cards, write notes and attach files.
• Calendar – Check all your meetings and events scheduled in your calendar.
• Team collaboration – Invite team members and assign them the tasks. Comment on the task cards so that all the chats related to that task remain in one place.
• Hill Chart – View the work progress in the hill chart. Update the chart as the project progresses towards completion.
• Integration – Basecamp integrates with a wide range of tools like Zapier, Clockify, Harvest, etc. If you are or have a developer, you can integrate your tool with Basecamp.

Pros:

• Get other features along with the to-do list in a pack.
• Hill chart is something unique you get to see which you will not find in any other tool.
• Runs on iOS, Android, and PC.
• 30-day free trial.
• Customer support for guidance and issue resolution.

Cons:

• Need to buy all the services even if you do not need them.
• Can be difficult to use for some people as it has a different user interface. So, it is moving from one habitual interface to another.
• Limited features in the free version.
• Hill chart needs to be updated manually.
• Some useful tools like Google Calendar, Slack, etc., cannot get integrated.

Ratings:

Google Play Store: 4.0/5

G2: 4.1/5

Capterra: 4.3/5

Pricing:

Basecamp does not offer too many plans. They only have two plans:

• Basecamp Personal – Limited but free.
• Basecamp Business – $99 per month

At this price, they offer every service in a package.

The best thing about their pricing plan is that they do not charge based on the number of users. The price, $99 per month, is for unlimited users and for unlimited projects. So, you do not have to worry about money because it is just one and fixed!

Conclusion

The Any.do alternatives that I mentioned above are some of the best to-do-list tools you can consider using.

In the end, all the tools have some pros and cons. Not every software is a perfect one.

So, in that case, consider integrating with the other tool and enhancing its power to make the most out of it.