It’s hard to believe that only a few years ago, the idea of a personal assistant living inside our phones was nothing more than a pipe dream.
But nowadays, thanks to the likes of Siri, Alexa, and Google Assistant, this is quickly becoming a reality.
These virtual assistants are designed to help us with all sorts of tasks, from scheduling appointments and sending emails to looking up information and setting reminders.
And while they each have their own unique features, it can be tough to decide which one is right for you.
That’s why we’ve decided to compare two of the reliable tools that can act as your perfect virtual assistants – Motion and Sunsama.
Although both the productivity tools may look alike in many aspects, this review guide on Motion vs Sunsama uncovers everything you need to know about both of them and act accordingly.
In A Hurry? Read Through This Quick TL; DR Summary
Motion is a great task manager that’s perfect for anyone looking for an easy way to get their work done. Sunsama, on the other hand, is a more powerful tool that offers more features but can be a little overwhelming for beginners.
If you’re looking for a productivity app with a simple and easy-to-use interface, Motion is the best choice. Sunsama, on the other hand, is better for people who want more control over their tasks and need more features.
After using both tools for quite a long time, I found Sunsama to be a better choice from an overall aspect.
Having looked upon its pros, cons, features, accessibility, pricing, use cases, and from using it as an all-in-one productivity tool, I am fairly confident you cannot go any wrong with Sunsama.
What is Motion?
Motion is a great task manager that’s perfect for anyone looking for an easy way to get their work done.
With a simple and easy-to-use interface, Motion makes it easy for you to stay organized and productive.
For example, you can use Motion to keep track of your daily tasks. You simply create a list of all the things you need to do and then check them off as you go.
This helps you stay on top of your work and makes sure that you never fall behind.
So, how is Motion different from any other task managers out there?
With the help of artificial intelligence;, Motion optimizes your day accordingly. After analyzing all of your tasks and meetings, it combines everything into a perfectly fit the single schedule.
After using Motion, you will be able to:
- Prioritize tasks better
- Adapt to changing plans
- Check off your day’s tasks
- Accomplish projects before deadlines
- Save time on your meetings
- Analyze your progress
- And be more productive
Be it adding a task to the calendar, scheduling meetings, sending meeting mails, or creating recurring tasks, it can never be any easier and enjoyable.
What is Sunsama?
Sunsama is a powerful tool that offers more features and multitasking functionality to improve your productivity.
With Sunsama, you can manage your tasks, calendar, and notes in one place.
Plus, Sunsama also offers a few unique features that Motion doesn’t have.
For example, you can use Sunsama to:
- Create and manage tasks with subtasks
- Set task deadlines
- Share tasks with other people
- Integrate with other tools, like Google Calendar and Trello
- As a daily planner
Although Sunsama is more powerful than Motion, it can also be a little overwhelming for beginners due to its slightly higher learning curve and multiple features accessibility in a single interface.
But once you start using the app, it only becomes more friendly. Sunsama is one of the most efficient ways to manage your tasks and calendar.
You can see your entire schedule at a glance, and easily drag and drop tasks to reschedule.
You can even get reminded of important deadlines with customizable notifications.
Collaboration on tasks with colleagues, friends, team, or family members has never been any easier thanks to Sunsama.
Who Can Benefit From Motion and Sunsama?
Now that we know a little more about Motion and Sunsama, it’s easier to see who could benefit from using each of them.
Motion is best for people who are looking for an easy way to get their work done.
With Motion, you can easily manage your tasks and stay organized.
Plus, the use of artificial intelligence makes Motion even more powerful, as it optimizes your day smartly.
Sunsama, on the other hand, is better for people who want more control over their tasks and need more features.
With Sunsama, you can manage your tasks with subtasks, set task deadlines, and share tasks with other people.
Plus, the integration with other tools makes Sunsama a powerful productivity tool.
After reading the complete guide, you will be able to decide for yourself regarding choosing from the two.
Which Tool Offers The Best Productivity Features?
Motion offers a simple and easy-to-use interface, making it perfect for anyone looking for an easy way to get their work done.
Unlike Sunsama, they do not offer everything on a single page. Instead, they have different tabs for different purposes.
Motion, for example, has a minimalist homepage where you will be able to look at all the events that you attend or schedule.
To find a calendar, tasks, or scheduler in Motion, you can do so by clicking on any of them in the top left menu bar.
Sunsama also has a simple interface, but it offers more features than Motion on a single page.
While it may look daunting at first, Sunsama is very user-friendly, mostly because of all the features it offers and the way it has arranged multiple functionalities on a single page.
The left side of the homepage has the calendar, with tasks in between and all the third-party integrations at the right, as shown in the screenshot below.
2) Task Management
Motion and Sunsama both offer powerful task management features.
With Motion, you can manage your tasks with subtasks, set task deadlines, add notes to your tasks, and track your progress.
Motion also has built-in artificial intelligence technology that optimizes your day’s tasks for you.
To create tasks in Motion, click on My Tasks and a page like this will open up:
You will see an Add task button at the top right corner.
Upon clicking, you will see a task creation popup where you can add all the details related to the task including your task name, project name, notes, deadline priority, recurring tasks, and much more.
Then click on the schedule button on press Ctrl + Enter to do the same.
Once created, you will be able to see all your tasks on the tasks page. You can filter tasks by Scheduled tasks, Projects, Recurring and Completed tasks.
One of the best tasks features of Motion is their priority feature. They do a great job in differentiating deadlines based on your task’s priority.
There are four types of deadlines you can create with their priority:
- Hard deadline
- Soft deadline
- No deadline
At Sunsama, adding tasks has never been easier. On their home page, you can set tasks for the whole week on the go.
For the day you want to create tasks, you will see a plus icon below that day. Click on that button.
Unlike Motion, Sunsama has fewer task features, but it is more user-friendly and minimalist.
Here, you can add the task name, enter a start date, due date, write notes, add comments, etc.
The best part?
Sunsama’s task management feature has a built-in Pomodoro timer that can help you focus on your current task without distractions.
Once you have set up the actual and planned time for your timer, you can click on the play button to start the timer and even take breaks in between.
Both Motion and Sunsama have powerful calendar features.
Motion’s calendar is very clean and easy to use.
You can quickly see all the events for a specific day by clicking on that date, or see an overview of your week by clicking on the week’s name at the top right.
To add tasks to your calendar, you will see an add task button at the left.
When you first sign up with Motion, you will be asked to connect to Google Calendar so that you can sync your calendar efficiently.
You can also toggle on/off the completed tasks with a click of a button.
Sunsama has also extensively focused on creating a responsive and friendly calendar by adding various functionalities and integrations.
Just like Motion, you can connect Google Calendar with Sunsama effortlessly. All you need to do is click on the arrow located at the top right.
Then, click on the Gmail icon and connect to the account that is associated with your Google calendar.
That’s it. You will be able to see the tasks and even drag and drop new tasks from your Sunsama calendar itself.
Fortunately, both the apps do a great job in creating various schedules to keep you up to date and relevant.
Motion has a separate scheduler page where you can create visible calendar templates to let your co-workers/team members know when you will be available and when not.
Their scheduler not only helps determine your availability but also helps book meetings within clicks and even improve your focus.
While creating a template, you can also generate a custom meeting link to be shared with your team members for easy access.
Besides that, it comes with a lot of other options such as schedule time, attendance requirements, multiple durations, location (Zoom, Google Meet, etc), and much more.
Sunsama, on the other hand, does not have specific schedule functionality like Motion.
But its drag-and-drop features make it easy to quickly create a task and schedule it wherever you want.
Besides, their powerful integrations with third-party tools make it easy to create/schedule task and event automation, even outside the app.
When it comes to integrations, Sunsama takes the lead with its powerful integrations with third-party tools.
With Motion, you can easily connect to your Google Calendar and get started.
But that’s about it.
Overall, Motion is a great task manager and calendar productivity app. But if you are looking for more features and integrations, Sunsama is the better option.
6) Setting Options
The account setting options for Sunsama and Motion are quite solid, one worth giving a look at.
In Motion, settings are divided into three parts:
- Task Manager
General settings have basic account details, calendar syncing options, conference (virtual meeting) settings, timezones and schedules.
The Scheduler has meeting scheduling, default settings where you can add the time of the meeting, URL and the default message.
Lastly, the Task Manager feature offers typical task options. In task manager, one of the most important features is enabling focus time at your convenience.
Sunsama also comes with a lot of useful setting options.
The best of all is the integrations tab, which has all the integrations that Sunsama currently supports.
Under each integration, there are specific settings that you can change according to your needs.
For example, if you want to enable/disable email notifications for a certain integration, you can do that here.
Besides integration, there are notifications settings, data export options, timeboxing features, rituals, etc.
This was all about the features of Motion as well as Sunsama. Upon exploring the tools individually, you will come to know that they are not limited to these features.
Sunsama, for example, has analytics features where you can see your daily and weekly performance in a visual chart form.
Besides that, both of them have mobile apps. Motion also offers a Chrome extension, while Sunsama offers a desktop app, too.
Lastly, Sunsama can also help you gain control over your life with their planning and journaling feature, which I feel is highly underrated.
Thus, it is clear that there is a lot that can only be uncovered upon personal experience.
With that being said, let’s move on to the pros and cons of Motion and Sunsama.
Motion’s Pros and Cons
Some of its pros are:
- The account setting options are quite detailed.
- You can easily connect to your Google Calendar.
- The Scheduler has specific meeting scheduling details.
- Task Manager comes with focus time enabled by default.
Some of its cons are:
- It does not have as many integrations as Sunsama.
- The settings are not as neatly organized as Sunsama’s.
- Sunsama has powerful analytics features. Motion does not.
Sunsama’s Pros and Cons
Some of Sunsama’s pros are:
- It has a lot of powerful integrations with third-party tools.
- The setting options are neatly organized.
- You can easily access all the integrations from the integrations tab.
- It comes with a mobile/desktop app.
Some of Sunsama’s cons are:
- It has a slightly higher learning curve than Motion.
- The email notification for integrations could be more customizable.
- The journaling and planning features are quite powerful, but Motion offers a more simplistic approach to these features.
- Sunsama’s scheduling options can be broadened.
Which Tool Offers Better Support?
Both Motion and Sunsama offer good support to their users.
Motion has a separate support page on Notion.
You can find it at the top-right header bar.
In terms of email support, Motion offers Motion for Business, which offers 24/7 email support.
Sunsama doesn’t have that feature, but they do offer live chat support that is active.
Lastly, you can always read their blogs to learn more about the tools.
Motion offers a 5-day free trial. Their Pro plan costs $19/month.
Sunsama offers a 14-day free trial. The premium monthly plan costs $20.
Motion and Sunsama are both excellent calendar productivity apps, but Motion has a few features not found in Sunsama. The same goes for Sunsama’s features.
Motion is more user-friendly than the other apps while still being feature-rich.
Motion also offers useful insights into how you spend your time that can help provide motivation to complete tasks or stop procrastinating.
Motion may be right for you if you’re looking for an easy-to-use and feature-rich app, while Sunsama is a good choice if you want more customization options.
In the end, it comes down to personal preference as to which app is best for you.
Motion and Sunsama are both great choices for calendar productivity and task management!