12 Best Daily Planner Apps, Tools & Software

It doesn’t matter if you’re a student or a full-time entrepreneur; planning for your day is essential for all of us.

It keeps us on track with our goals and lets us do more things in a day than we could have without it. 

So in this blog post, we’re going over the 12 best daily planner apps. Each one is unique, so there should be a solution for everybody.

Without further ado, let’s get into it.

1. Motion

Starting off our list is Motion. It’s an excellent daily planner for individuals but also for teams.

What I love most about this app is how it schedules your tasks. With this app, you can set your work hours so that you won’t over-crumble your day with work.

That will help you always stay on track of your goals without burning out. But that’s not all of the intelligent features.

Let’s say that something urgent came up, and you need to change your plan quickly. Well, with just a click of a button, you can reschedule your calendar so you can take on that urgent task without ruining any of your plans.

What I also love about this app is how it also makes sure you focus on your tasks. Motion will see if you’re distracted by social media if you download their chrome extension.

Then the app will ask you to stop doing that to finish your tasks quickly.

However, this platform isn’t perfect. While it does have a mobile app for both Android and iOS, it currently lacks many features you get on your laptop.

For example, it still doesn’t have the calendar feature.

But other than that, it’s still a fantastic daily planner app!

Pros

• Smart Scheduling
• Distracting Website Notifications
• Private Tasks

Cons

• The app doesn’t have core features on mobile apps.

Main Features

• Motion will alert you if you over-commit to your calendar.
• In Motion Calendar, you can integrate all your calendars into one view.
• With the Motion Chrome Extension, you can stop yourself from using distracting websites.

2. Sunsama

Next up is Sunsama.

This is yet another fantastic app for planning your days. This app is handy because it helps you plan out your days.

It has a three-stage workflow:

1. Capture – First off, you write down all your tasks and how long each takes.
2. Prioritize – Then, you prioritize all the tasks by moving the tasks up or down depending on their importance.
3. Schedule – And lastly, all that is left is to schedule. This app lets you know when you’ve overcrowded your day with tasks and automatically helps you plan them for another day.

Apart from that, it also has some fantastic integrations with other productivity apps.

For example, you can integrate with Trello, Slack, or your Google Calendar. You can manage and use them on Sunsama, making you more productive.

However, there’s one con you should know about this app.

And that thing is that compared to others on the list, the price is on the high-end.

But if you’ve got the budget for it, then you get one of the best daily planner apps out there. 

Pros

• Integrations with other Productivity Apps
• Smart Daily Planning Workflow
• Weekly Reports

Cons

• High-end pricing compared to other apps.

Main Features

• Sunsama will notify you if you over-crumble your day with tasks to prevent burnouts.
• Integrations with many apps, including Slack, Asana, Trello, GitHub, Jira, and Todoist.
• Organize all your tasks with filters and by assigning events to other people.

3. Sorted3

Sorted3 is one of the best daily planners I’ve used!

That is primarily because of one feature, and that is hyper-scheduling. This app tries to give you the perfect mix between a calendar and a to-do list.

Here’s how you plan with hyper-scheduling:

1. Write down your tasks – First, you’ll write down all your to-dos and set the time it takes to complete them.
2. Reorganize your list – Then, you’ll reorganize all the tasks if needed.
3. Auto-Schedule – Then all that is left is to hit the auto-schedule button, write down your starting time, and buffer, and you’re done.

But what I enjoy about it most is the payment plan for the pro version. Instead of spending money monthly, all you have to do is pay for it one time. That saves a lot of money as time goes by.

But there are a few flaws you should know about. First, this app is only available for Apple devices.

And additionally, it doesn’t have any subtasks, which might be a deal-breaker for some of you.

But if you don’t mind those flaws, then this is a fantastic app for daily planning.

Pros

• One-Time Fee
• Hyper-Scheduling
• Recycle Bin

Cons

• Apple devices only
• No subtasks

Main Features

• Hyper-scheduling helps you plan your days in a few minutes instead of 2o-minutes.
• Gestures help you to reorganize your plans easily and intuitively.
• See your tasks in the list view and calendar view.

4. Todoist

Continuing down the list is Todoist.

It’s one of the most popular productivity apps out there, and for good reason. What makes this app unique is how easy it is to use it.

There is almost no learning curve. All you have to do is write your tasks, and you’re done!

Another awesome thing is that it has multiple views.

For example, you can see your goals through Kanban boards instead of your usual list view.

But best of all, it’s available for all major platforms and has cross-platform syncing, making it a fantastic app for anyone.

However, like all others on this list, it also has a flaw you should know about. It’s pretty limited in terms of the free version.

For example, you cannot set any reminders or apply filters. But other than that, this tool is a simple yet effective way to plan your days.

Pros

• Simple & Easy-to-use
• Multiple Views
• Cross-Platform syncing

Cons

• Some essential features aren’t available on the free version.

Main Features

• Todoist Boards help you to see an overview of your project through Kanban-style cards.
• Calendar feeds help you to add your tasks to your desired calendar app.
• Todoist Karma awards points to keep you motivated to finish your tasks.

5. Any.do

Any.do is a unique new app for planning your days productively.

It has all of the features you would expect from a daily planner. You can schedule tasks, turn emails into events, and so on.

And it does all that very well, thanks to the clean & easy-to-use interface.

However, it doesn’t mean it’s just another easy-to-use daily planner around the web. It has a few tricks up its sleeve. One of its most notable features is its Grocery List.

It has made making a grocery list extremely easy.

For example, it will suggest to you items that you frequently buy. And this will even easily import the ingredients from a recipe. So overall, it makes grocery shopping easy and fun.

But there is one flaw you should know of. Where this app falls short is that free users are pretty limited on what it has to offer.

But other than that, it’s still a fantastic app for planning your days.

Pros

• Clean & Easy-To-Use Interface
• Grocery List

Cons

• Free Version Lacks Features

Main Features

• Any.do Grocery List makes grocery buying extremely easy and fun.
• Adding reminders is as easy as two clicks! You can tell how many times you want it to remind you, and the location.
• Simple & clean calendar helps you to see your tasks.

6. TickTick

TickTick is yet another impressive app for planning out your days.

What sets this one apart from every other daily planner app on this list is how it deals with time management. It has some very unique features.

These include:

• Pomodoro Timer
• White Noise Sounds
• And so on.

These will help you stay focused on the task and get them done faster than ever before.

It is also excellent as it has many ways to view your tasks.

For example, you could see your tasks through your standard list view, calendar view, or Kanban board if you need to see how far your project is.

But there’s one major problem with this app. And this problem is that it’s only available for iOS.

That’s unfortunate as it has a lot of great team collaboration features. But other than that, it’s still a fantastic app for planning out your days.

Pros

• Great Time Management Features
• Multiple ways to View Your Tasks
• Collaboration

Cons

• Only for iOS devices

Main Features

• Pomodoro Timer and White Noises help you focus on working on your goals.
• The statistics page helps you to learn how efficiently you work and where to improve upon it.
• Smart lists help you organize your tasks with pre-built or custom filters.

7. Friday

Continuing down the list is quite an exciting app.

That is different from other apps because it isn’t just a clean and simplistic task list. Instead, it’s a fantastic tool for both team collaboration and communication.

What I like most about it is the home screen. It’s incredibly customizable and can show you the things you want your team to see.

For example, you could show charts on how far you’re with a project to show off new company updates through posts.

And to make it even better, it has many great integrations with other apps. These include Slack, Microsoft Teams, Zoom, etc.

But there’s one problem you should know about it. Where this platform falls short is that it doesn’t have any mobile apps yet.

This means you can enjoy these features on your desktop only.

But other than that, it’s still a fantastic app for planning days for both you and your team.

Pros

• Amazing Team Collaboration Features
• Integration with Your Favorite apps
• High Customizability

Cons

• No mobile app

Main Features

• Friday’s homepage lets you see a brief overview of how you’re progressing.
• Goals let you centralize your company goals and connect a strategy to everyday action.
• You can automate routines with custom workflows and get a daily task overview.

8. nTask

Continuing down the list is nTask. It’s a great app for planning your days for various reasons.

First off, what I love about this app is its time tracking features.

For example, you could track how long your tasks take. That can give a lot of insight for better and more accurate planning in the future.

It also comes with different views for your tasks. For example, you could see your tasks in the list view or a Kanban board to see how far everyone is with your current project.

But there is one problem with this app. What this app needs more are some advanced reporting features.

This way, it’s even easier to reflect on how you and your team have progressed. But other than that, this app is terrific for daily planning!

Pros

• Time Tracking Features
• Different Views

Cons

• Some Reporting Features Are Missing
• You cannot attach any files to your lists

Main Features

• With the Time Tracker, you get a better understanding of how long your tasks take and where you need to improve upon them.
• Gantt Charts help you manage timelines and see how far you are with your project.

9. Things3

Next up is Things3.

That is yet another impressive daily planning app.

What I love about this app so much is the home screen you see when launching this app.

With it, you get a brief overview of what your day will look like today. You’ll see what events are on your calendar, any tasks that need to be done, and so on.

And in addition to that, you can separate your tasks into different zones.

For example, you could create zones for work and life. That will keep them separate from one another, giving you more focus on the things that matter currently.

But there are a few things you should know about this app. Like the Sorted3, this one is only available for Apple products.

And after that, it also has no free version or trial. That means you won’t be able to try it out before considering purchasing.

But other than that, Things3 is extremely useful for planning out your days.

Pros

• Ability to Separate Your Tasks
• Clean & Easy to Use Interface
• Home Screen

Cons

• Only for iOS
• No Free Version

Main Features

• This Evening To-Do List lets you separate tasks that you can only do at home.
• Upcoming list lets you plan your week ahead, see what tasks need to be completed in the next few days.
• Headings lets you create custom to-do lists to divide larger projects into manageable steps.

10. Twobird

Twobird is yet another unique way to plan out your days.

That is mainly because it wants to hit two birds with one stone, hence the name.

It has two functions. One is for writing down tasks and planning your days, and the second one is dealing with your email inbox.

And the second part is the most useful of the bunch. It will quickly help you see what subscriptions you should unsubscribe from, decluttering your mailbox from emails you’ll never read.

You can also collaborate, thanks to the many collaboration tools. You could share your tasks with other people and comment on the work. 

However, there’s one slight problem with this. Some users have mentioned that while it’s excellent, it isn’t the easiest to start with. So be ready for a small learning curve!

But once you’re familiar, this is a fantastic tool for planning your days and saving up time from your mailbox.

Pros

• Email Management
• Easy-To-Use Interface
• Collaboration Tools

Cons

• Might be Difficult to Start Using

Main Features

• Unsubscribe page lets you unsubscribe from newsletters you rarely read.
• Twobird helps you do everything in one place: check emails, create documents and to-do lists, and communicate with others.

11. Notion

Continuing down the list is yet another impressive app for daily planning and that app is named Notion.

It functions as a note-taking app, and that’s where the magic is. Since it’s a note-taking app, you have many customizability options without knowing how to code.

So with it, you can create your task lists just as you like.

But the benefits don’t stop there!

It also helps you start using this app by offering you hundreds of custom templates for anything from project planning pages to reading lists.

And that all is available to you for free! If you want to collaborate with someone, you can pay for the premium plan.

But there’s one problem with Notion, and that’s the steep learning curve you must go through before you can reap the benefits.

But other than that, it’s a very impressive app for note-taking and planning your days.

Pros:

• Highly Customizable
• Hundreds of templates are available
• Free Version Available

Cons:

• Very Steep Learning Curve

Main Features

• Template Gallery lets you choose from thousands of templates to create pages that solve any problem you or your team has.
• Use Notion Databases to store files and information in an organized manner.
• Many Types of Content let you create a Notion page that fits your needs.

12. Proofhub

And last but not least is Proofhub.

It’s an impressive platform for both productivity and team collaboration. You’ll find almost anything you need for a productive day.

You have everything from different views for your task list, calendar view, and team collaboration tools.

With Proofhub, you can even create custom workflows, helping you automate some of your daily tasks and making your days that much more straightforward.

However, like with all the above platforms, this one has a few flaws. To start, let’s talk about the free version.

While there is one, it’s challenging to get one. Instead of having a simple free plan, you have to contact them to get it.

But that’s not all. Unfortunately, this isn’t the fastest platform out there.

So it needs some time to load before you can do anything. But other than those two, I cannot fault it!

And overall, it’s a unique platform to use for planning days for you and your team.

Pros

• All-in-One Platform for Productivity & Team Collaboration
• Create custom workflows
• Multiple Views for Tasks

Cons

• Loads slowly sometimes

Main Features

• Gantt charts and Kanban boards let you see how your project is going.
• Custom roles let you assign responsibilities to different people.
• ProofHub calendar lets you schedule tasks and sets automatic reminders.

Conclusion

And those were the twelve best daily planner apps.

Each one is great and will help you or your team plan out your days to be both efficient and fun.

So choose your pick, and start living a more productive life.