Notion is an all-in-one robust note-taking platform that manages your notes, tasks, wikis, and databases.
Besides note-taking and task management, Notion can also be used for project management, team collaboration and much more.
Notion is not so different from other note-taking applications, but it stands out for several reasons. It’s cross-platform with the added advantage of being web-based also.
It is free to use, but has premium pricing for more storage and features. Notion can be expensive depending on what you need it for.
It’s a great tool, but there are alternatives that might work better for you.
The apps similar to Notion can be applications and tools that do the job very well, but with a different price tag and different features too.
In this article, we’ll explore some of the best Notion alternatives on the market today.
Coda is a powerful yet simple Doc app/platform that lets you write, edit and collaborate on various projects.
Everything you create (posts, pages, etc.) on Coda can be exported to Dropbox or Evernote in a matter of seconds.
It has a text editor with in-built Markdown support. Some other notable features are:
Coda comes with a built-in blogging platform that has a drag & drop functionality.
You can integrate Coda with many platforms like GitHub, Dropbox and Google Drive. This allows you to edit an existing file from those apps on Coda directly.
Collaboration is made easy as Coda lets you share all your documents with anyone.
You can share your project folders with other users on Coda. This, in turn, allows other users to view or edit files within that folder.
Coda also has an additional feature of password protection for user access. This comes in handy if you are working on a secret project and don’t want others to access it.
- Text editor with in-built Markdown support
- Integrate with Dropbox, GitHub and Google Drive
- Collaborate on projects across the globe easily
- Meeting notes, ideas, roadmaps and more on a single interface
Coda’s free plan has free plans with features such as real-time collaboration and free packs. The Pro plan costs $12/month and the Team plan costs $36/month.
Atlassian’s enterprise wiki and documentation platform, Confluence is a powerful tool for organizations. Confluence allows you to write and share information with your team on just about anything.
It can be used as a continuous database of knowledge, but also works great for planning projects, creating meeting notes, etc.
It might not have all the fancy features of Notion, but it does the job without breaking the bank.
Confluence is a team workspace platform that is different than Notion in that it allows for team collaboration on content creation and editing.
While both platforms offer a wide range of features, Confluence may be a better fit for organizations that need to collaborate on content.
Just like Notion, Confluence also offers a ton of pre-built templates that you can access to create various projects. Their templates range from Project Planning to Software Development and Marketing and Sales.
- Document Management
- Workflow Automation
- Migration and Integration
- Efficient team collaboration
Confluence comes with a free plan for 10 users. They have two paid plans: The standard plan ($5.5/month/user) and the Premium plan ($10.5/month/user).
Slab is a platform to create, organize and share knowledge across your organization without having much technical know-how.
It lets you create wikis, and share images, videos, and other files on the web.
Slab is not entirely different from our first Notion alternative – Confluence. It’s great for both small teams and large organizations that require knowledge management within the organization.
With their modern editing capabilities and an intuitive dashboard, it has never been easier to create content that not only reads well but also looks good.
Another great feature is Slab Topics. It helps in organizing content as per its relevance so that your team finds it easy to access the best content with the least effort.
Their Unified Search feature lets you search within all your content, and integrated tools make specific files easy to find. Just make sure you rename each file properly to benefit from this feature.
With integrations, you can easily integrate Slab with other favorite apps that you use. Some of them are Notion, Google Docs, Confluence, GitHub, etc.
- Slab Integration
- Unified Search
- Modern editing capabilities
- Create wikis and share files with colleagues efficiently
Slab has a forever-free plan. Their Startup plan costs $8/month and their Business plan costs $15/month per user.
Evernote is probably one of the best note-taking apps out there today. It’s not just about taking notes but also includes features like web clipping and so on.
What sets Evernote apart from other platforms is its seamless integration with third-party tools.
Being a cross-platform app for iOS, Android, Windows, macOS, etc., makes it more popular.
Evernote’s automation features like Quick Note (to jot down quick notes), Email Notes (send emails to Evernote automatically) and Skitch integration helps in acquiring new users on the go.
Another great Evernote feature is its collaboration capabilities. You can share hand-written notes, annotated screenshots, etc. with your colleagues on Evernote.
Evernote allows you to create a cloud-based workflow that saves time and makes collaboration easy.
- Take notes
- Web clipping
- Email integration
- Collaborate efficiently on projects
Evernote has a forever-free plan. Their Personal plan costs $3.31 and the Professional plan costs $4.24/month.
It includes features like one-click assignment of tasks to colleagues via labels, custom workflows for all your projects, Google Calendar integration and so on.
You can create Kanban boards with ClickUp to make it easy for you or your colleagues to track tasks.
With ClickUp, you can easily manage your projects on any browser or phone.
You can use customizable workflows within ClickUp to effortlessly process, prioritize, and escalate tasks across your team.
- Kanban Boards
- Customize Workflows
- Effortlessly manage projects with ease
The free plan on ClickUp comes with a storage of 100 MB. The premium plans are:
- Unlimited ($9/month)
- Business ($19/month)
- Business Plus ($29/month)
Workflowy is a best-in-class brain dump tool that helps you dump your notes. The best part about Workflowy is the simple interface it comes with.
You can type in your ideas, thoughts, project requirements (and more) on the go and see them organized neatly in tree-like structures.
Workflowy’s bullets and indentation structure make it easy for you to organize and make sense of even the most complex ideas.
Its sync feature automatically saves your data in real-time across all your devices (desktop, tablet and phone).
Workflowy is highly recommended for users who love using the minimalist approach.
You can easily capture any ideas, organize them, analyze those ideas and even share them with simple sharing permissions.
- Organize notes in a simple manner
- Add notes on the go
- Sync your data automatically
- Share notes effortlessly
The free version of Workflowy (they call it Basic) allows access to all the features including basic sharing features. The Workflowy Pro plan costs $4.99/month.
Asana is a simple team/project management tool. But don’t let the interface fool you.
Asana can handle projects both big and small with ease (and it won’t go all over your head).
It allows for drag & drop task arrangements within each team member’s to-do list.
This makes it easier for teams of any size to collaborate on projects of any size.
Asana is definitely one of the best project management tools around, especially for startups and small businesses.
With Asana you can track complex projects with ease.
You can also assign tasks to team members by simply dragging & dropping them on the kanban style boards.
You can also upload files, add due dates, create labels and more with Asana.
Asana is simpler than Notion, with a minimalist interface that makes it easy to track complex projects.
- Add notes to tasks effortlessly
- Manage multiple projects at once
- Create custom labels and assign them to your tasks easily
- Add rich media (audio/video) files to tasks on the Asana desktop app
The Basic plan of Asana is free forever. Their Premium plan costs $10.99 and the Business plan costs $24.99.
Basecamp is a time-tested project management and team communication tool.
With Basecamp, you can organize your projects into to-do lists or boards for better collaboration between team members or partners.
It allows for messaging between clients and your staff as well as file sharing.
With Basecamp, you can create to-do lists and assign tasks to clients and partners in no time.
Your clients will also be able to add notes or upload files for better organization of work into project folders.
Its convenient features like these make Basecamp a powerful project management tool with an easy-to-use interface.
- Group chat with easy sharing
- Automatic check-ins
- Secure messaging with clients and co-workers
- Schedule important events with ease
Basecamp offers a 30-day free trial. The Basecamp business plan costs $99/month.
Obsidian is knowledge management and productivity app that lets you share ideas and files between teams.
With Obsidian you can create a central knowledge hub for your team and clients to come and get the job done.
It helps you organize your thoughts, notes, and tasks with ease.
Obsidian is one of the best note-taking alternatives to Notion because of its excellent organizational features.
Obsidian is different from Notion because it focuses more on knowledge management and team productivity.
It also has a more user-friendly interface than Notion, which can be confusing for some users.
- Create a global knowledge database
- Organize ideas into ordered buckets with ease
- Sync shared data on all your devices
Obsidian has a Personal Plan that is completely free to use. The Catalyst plan costs around $25, while the Commercial plan costs $50.
OneNote is Microsoft’s answer to apps like Evernote.
It’s a powerful app for organizing notes, tasks, and ideas with ease on your desktop.
You can create notebooks within OneNote and organize large amounts of data into tabs or pages that are easy to navigate through.
For some users, though, there may be too much complexity and unnecessary features in OneNote for it to be used as an alternative to Notion.
Microsoft recently made OneNote available on all platforms, allowing you to access your notes and data wherever you are.
OneNote is a powerful organizational tool with lots of useful features like easy search functionality and an intuitive interface.
- Create notebooks and organize information into tabs and pages
- Search through your notes for keywords easily
- Add pictures and text to your documents and notebooks
Microsoft offers a free plan that allows you to access apps like OneNote on one device for 30 days. Then you have to upgrade to their Microsoft 365 plan which costs #6.99/month for a single user.
Monday.com is a project management tool that lets you plan out your goals and work with ease.
With Monday, you can organize multiple projects at once and collaborate with others on tasks through its chat function.
It’s easy to see what needs to be done now or later on with features like priority markers, calendars, and deadlines.
Monday is a great option for those who need an alternative to Notion that offers more features and tools for teamwork.
It has dashboards for progress insights, different views, boards, automation, integrations, and much more.
- Share tasks between team members
- Prioritize projects with ease
- Chat with clients and teammates
- Customizable templates for all sectors
The Individual plan of monday.com is free forever. It comes with three paid plans:
- Basic ($8/month)
- Standard ($10/month)
- Pro ($16/month)
Sunsama is a task management and calendar productivity app that lets you organize your goals and tasks with ease.
It has an intuitive interface where you can sort out all of your completed, saved, due and future tasks quickly.
You can pull in tasks from other project management tools like Trello, Asana, and even Gmail.
Prioritizing tasks has never been easier. With their progress bar and Pomodoro timer, you can get things done with utmost focus.
One of the best features of Sunsama is its productivity-focused interface.
Their multipurpose dashboard shows to-do lists and tasks at one while showing calendar/ Google calendar at another.
Another great feature of Sunsama is their drag and drop functionality where you can easily drop tasks to your calendar at your preferred time.
Sunsama is a great alternative to Notion because it lets you organize all of your notes, files, and tasks in one place in a hassle-free manner.
- Create task dependencies
- Drag and drop tasks to the calendar
- Third-party integrations
- Prioritize tasks with ease
Sunsama offers a 14-day free trial. Then you can upgrade to their monthly plan which costs $20.
Notion is a powerful app for organizing notes, tasks, and ideas into one workspace.
If you’re looking for an alternative to Notion that offers similar or more features and tools for teamwork, take a look at the tools listed above.
These apps offer robust organizational options with excellent project management functions like chat and task prioritization.
Whether you use Notion or the apps similar to it, one thing is for sure, it’ll be easier than ever before to get things done on time!