
Notion is an all-in-one robust note-taking platform that manages your notes, tasks, wikis, and databases.
Besides note-taking and task management, Notion can also be used for project management, team collaboration, and much more.
Notion is not so different from other note-taking applications, but it stands out for several reasons. It’s cross-platform with the added advantage of being web-based also.
It is free to use but has premium pricing for more storage and features. Notion can be expensive depending on what you need it for.
It’s a great tool, but there are alternatives that might work better for you.
The apps similar to Notion can be applications and tools that do the job very well, but with a different price tag and different features too.
In this article, we’ll explore some of the best Notion alternatives on the market today.
1. Coda.io
Coda is a powerful yet simple Doc app/platform that lets you write, edit and collaborate on various projects.
Everything you create (posts, pages, etc.) on Coda can be exported to Dropbox or Evernote in a matter of seconds.
It has a text editor with in-built Markdown support. Some other notable features are:
Coda comes with a built-in blogging platform that has a drag & drop functionality.
You can integrate Coda with many platforms like GitHub, Dropbox, and Google Drive. This allows you to edit an existing file from those apps on Coda directly.
Collaboration is made easy as Coda lets you share all your documents with anyone.
You can share your project folders with other users on Coda. This, in turn, allows other users to view or edit files within that folder.
Coda also has an additional feature of password protection for user access. This comes in handy if you are working on a secret project and don’t want others to access it.
Coda Features
- Text editor with in-built Markdown support
- Integrate with Dropbox, GitHub, and Google Drive
- Collaborate on projects across the globe easily
- Meeting notes, ideas, roadmaps, and more on a single interface
Coda Pricing
Coda’s free plan has free plans with features such as real-time collaboration and free packs. The Pro plan costs $12/month and the Team plan costs $36/month.
2. Taskade
Taskade is an amazing collaboration and minimal task and project management app.
With Taskade, you can organize and plan projects, manage tasks and track progress, take notes and create outlines, collaborate and chat in real time, and even build a knowledge base or a team wiki.
It currently supports 14 languages and works on all leading operating systems, including Mac, Windows, Linux, Android, and iOS.
It’s also super simple to use and requires minimal onboarding.
When you open Taskade or log into your account in a web browser, you will be welcomed by the Workspace View. It breaks down into several key elements and is your command center for all kinds of projects.
With Taskade Projects, you can transform whatever you’re working on into boards, charts, and tables.
The List view is the default workflow and is the most powerful and flexible view.
The Board view is a horizontal workflow that lets you visualize Project contents as boards and cards.
The Action view is a great way to add context in a convenient, easy-to-follow table format, complete with deadlines and task owners.
There’s also the Mindmap view and Org Chart view for visual-oriented workflows.
On top of that, Taskade also offers an integrated communication component. You can chat, video conference, and jump on calls with your team in the same app, in the same window.
Taskade Features
- Organize and plan projects
- Manage tasks and track progress
- Take notes and create outlines
- Collaborate and chat in real-time
- Build a knowledge base or a team wiki
- Support multiple languages and operating systems
Taskade Pricing
- Free Plan: For beginner individuals getting started with Taskade.
- Pro Plan: Advanced features, sharing, and control for multiple teams for $19/month.
- Business Plan: For teams looking for advanced features and security for $49/month.
- Ultimate Plan: Unlimited workspaces for your teams and clients for $99/month.
3. monday.com
Monday.com is a project management tool that lets you plan out your goals and work with ease.
With Monday, you can organize multiple projects at once and collaborate with others on tasks through its chat function.
It’s easy to see what needs to be done now or later on with features like priority markers, calendars, and deadlines.
Monday is a great option for those who need an alternative to Notion that offers more features and tools for teamwork.
It has dashboards for progress insights, different views, boards, automation, integrations, and much more.
Monday Features
- Share tasks between team members
- Prioritize projects with ease
- Chat with clients and teammates
- Customizable templates for all sectors
Monday Pricing
The Individual plan of monday.com is free forever. It comes with three paid plans:
- Basic ($8/month)
- Standard ($10/month)
- Pro ($16/month)
4. ClickUp
ClickUp is a simple, yet powerful project management tool that helps in managing group projects effectively.
It includes features like one-click assignment of tasks to colleagues via labels, custom workflows for all your projects, Google Calendar integration, and so on.
You can create Kanban boards with ClickUp to make it easy for you or your colleagues to track tasks.
With ClickUp, you can easily manage your projects on any browser or phone.
You can use customizable workflows within ClickUp to effortlessly process, prioritize, and escalate tasks across your team.
ClickUp Features
- Kanban Boards
- Customize Workflows
- Effortlessly manage projects with ease
ClickUp Pricing
The free plan on ClickUp comes with a storage of 100 MB. The premium plans are:
- Unlimited ($9/month)
- Business ($19/month)
- Business Plus ($29/month)
5. Motion
Motion is an AI-powered productivity tool that takes a unique approach to task management and scheduling.
It automates a lot of the planning and organizational overhead, leaving you free to focus on your most important work.
Motion’s standout offering is automatic task scheduling using its so-called “Happiness Algorithm.”
Based on factors like importance, deadlines, and your availability, Motion will intelligently prioritize and populate your calendar with tasks. It essentially creates an optimized daily schedule for you.
But scheduling is just the start.
Motion also syncs with your existing calendar to move meetings around and block off focused work time.
Within the app, you can organize notes and all your tasks across different projects. There are collaboration tools too, allowing you to share workspaces and keep teams aligned.
I really like how Motion offers separate “workspaces”—allowing you to manage different areas of your life (work, personal, side projects) within the same productivity hub.
Motion Features
- Automatic task scheduling using the “Happiness Algorithm”
- Calendar integration and time blocking for focused work
- Project and task management capabilities
- AI-powered meeting scheduling assistant
- Customizable workspaces for different life areas
- Analytics and reporting on productivity trends
Motion Pricing
Motion provides 1 7-day free trial. You can then choose to upgrade to their Individual plan that costs $34/month ($19/month on yearly billing). Or you can go with the Team plan at $20 per member/month ($12/month on yearly billing).
6. Sunsama
Sunsama is a task management and calendar productivity app that lets you organize your goals and tasks with ease.
It has an intuitive interface where you can sort out all of your completed, saved, due, and future tasks quickly.
You can pull in tasks from other project management tools like Trello, Asana, and even Gmail.
Prioritizing tasks has never been easier. With their progress bar and Pomodoro timer, you can get things done with utmost focus.
One of the best features of Sunsama is its productivity-focused interface.
Their multipurpose dashboard shows to-do lists and tasks at one while showing a calendar/ Google calendar at another.
Another great feature of Sunsama is their drag and drop functionality where you can easily drop tasks to your calendar at your preferred time.
Sunsama is a great alternative to Notion because it lets you organize all of your notes, files, and tasks in one place in a hassle-free manner.
Sunsama Features
- Create task dependencies
- Drag and drop tasks to the calendar
- Third-party integrations
- Prioritize tasks with ease
Sunsama Pricing
Sunsama offers a 14-day free trial. Then you can upgrade to their monthly plan which costs $20.
7. Workflowy
Workflowy is a best-in-class brain dump tool that helps you dump your notes. The best part about Workflowy is the simple interface it comes with.
You can type in your ideas, thoughts, project requirements (and more) on the go and see them organized neatly in tree-like structures.
Workflowy’s bullets and indentation structure make it easy for you to organize and make sense of even the most complex ideas.
Its sync feature automatically saves your data in real time across all your devices (desktop, tablet, and phone).
Workflowy is highly recommended for users who love using the minimalist approach.
You can easily capture any ideas, organize them, analyze those ideas and even share them with simple sharing permissions.
Workflowy Features
- Organize notes in a simple manner
- Add notes on the go
- Sync your data automatically
- Share notes effortlessly
Workflowy Pricing
The free version of Workflowy (they call it Basic) allows access to all the features including basic sharing features. The Workflowy Pro plan costs $4.99/month.
8. Slab
Slab is a platform to create, organize and share knowledge across your organization without having much technical know-how.
It lets you create wikis, and share images, videos, and other files on the web.
Slab is not entirely different from our first Notion alternative – Confluence. It’s great for both small teams and large organizations that require knowledge management within the organization.
With their modern editing capabilities and an intuitive dashboard, it has never been easier to create content that not only reads well but also looks good.
Another great feature is Slab Topics. It helps in organizing content as per its relevance so that your team finds it easy to access the best content with the least effort.
Their Unified Search feature lets you search within all your content, and integrated tools make specific files easy to find. Just make sure you rename each file properly to benefit from this feature.
With integrations, you can easily integrate Slab with other favorite apps that you use. Some of them are Notion, Google Docs, Confluence, GitHub, etc.
Slab Features
- Slab Integration
- Unified Search
- Modern editing capabilities
- Create wikis and share files with colleagues efficiently
Slab Pricing
Slab has a forever-free plan. Their Startup plan costs $8/month and their Business plan costs $15/month per user.
9. Evernote
Evernote is probably one of the best note-taking apps out there today. It’s not just about taking notes but also includes features like web clipping and so on.
What sets Evernote apart from other platforms is its seamless integration with third-party tools.
Being a cross-platform app for iOS, Android, Windows, macOS, etc., makes it more popular.
Evernote’s automation features like Quick Note (to jot down quick notes), Email Notes (to send emails to Evernote automatically), and Skitch integration help in acquiring new users on the go.
Another great Evernote feature is its collaboration capabilities. You can share hand-written notes, annotated screenshots, etc. with your colleagues on Evernote.
Evernote allows you to create a cloud-based workflow that saves time and makes collaboration easy.
Evernote Features
- Take notes
- Web clipping
- Email integration
- Collaborate efficiently on projects
Evernote Pricing
Evernote has a forever-free plan. Their Personal plan costs $3.31 and the Professional plan costs $4.24/month.
10. Basecamp
Basecamp is a time-tested project management and team communication tool.
With Basecamp, you can organize your projects into to-do lists or boards for better collaboration between team members or partners.
It allows for messaging between clients and your staff as well as file sharing.
With Basecamp, you can create to-do lists and assign tasks to clients and partners in no time.
Your clients will also be able to add notes or upload files for better organization of work into project folders.
Its convenient features like these make Basecamp a powerful project management tool with an easy-to-use interface.
Basecamp Features
- Group chat with easy sharing
- Automatic check-ins
- Secure messaging with clients and co-workers
- Schedule important events with ease
Basecamp Pricing
Basecamp offers a 30-day free trial. The Basecamp business plan costs $99/month.
11. Obsidian
Obsidian is a knowledge management and productivity app that lets you share ideas and files between teams.
With Obsidian you can create a central knowledge hub for your team and clients to come and get the job done.
It helps you organize your thoughts, notes, and tasks with ease.
Obsidian is one of the best note-taking alternatives to Notion because of its excellent organizational features.
Obsidian is different from Notion because it focuses more on knowledge management and team productivity.
It also has a more user-friendly interface than Notion, which can be confusing for some users.
Obsidian Features
- Create a global knowledge database
- Organize ideas into ordered buckets with ease
- Sync shared data on all your devices
Obsidian Pricing
Obsidian has a Personal Plan that is completely free to use. The Catalyst plan costs around $25, while the Commercial plan costs $50.
12. Microsoft OneNote
OneNote is Microsoft’s answer to apps like Evernote.
It’s a powerful app for organizing notes, tasks, and ideas with ease on your desktop.
You can create notebooks within OneNote and organize large amounts of data into tabs or pages that are easy to navigate through.
For some users, though, there may be too much complexity and unnecessary features in OneNote for it to be used as an alternative to Notion.
Microsoft recently made OneNote available on all platforms, allowing you to access your notes and data wherever you are.
OneNote is a powerful organizational tool with lots of useful features like easy search functionality and an intuitive interface.
OneNote Features
- Create notebooks and organize information into tabs and pages
- Search through your notes for keywords easily
- Add pictures and text to your documents and notebooks
OneNote Pricing
Microsoft offers a free plan that allows you to access apps like OneNote on one device for 30 days. Then you have to upgrade to their Microsoft 365 plan which costs #6.99/month for a single user.
Conclusion
Notion is a powerful app for organizing notes, tasks, and ideas into one workspace.
If you’re looking for an alternative to Notion that offers similar or more features and tools for teamwork, take a look at the tools listed above.
These apps offer robust organizational options with excellent project management functions like chat and task prioritization.
Whether you use Notion or the apps similar to it, one thing is for sure, it’ll be easier than ever before to get things done on time!