They say: time is money.
Yet most of us don’t keep any track of our time. This leads to countless hours of procrastination followed by a sudden burst of anxiety as you have not completed your critical objectives and the day is already about to end.
If this is the case with you, you are definitely not alone.
In fact, there was a time when I was unable to write even 50 words per day for my agriculture blog.
Just like anyone else, I had that fear of getting started until I found a life-saving technique popularly known as Timeboxing, which completely pushed my life in a positive direction.
TimeBoxing is the process of blocking your time for a certain period in advance to complete a specific goal, and after that period gets over, you can move towards another task.
But during the timeboxed task, you should create a distraction-free environment so that you can focus solely on the task that you need to complete.
Timeboxing is so useful that even busy entrepreneurs like Elon Musk use it daily to maximize their productivity and minimize time wastage.
So why shouldn’t you and I benefit from timeboxing too?
This is where timeboxing tools and apps come into the picture.
Without wasting any more time, let’s discuss how these phenomenal tools can help you get your hardest things done in the most efficient manner.
Why Use TimeBoxing Technique?
Let’s face it:
They may teach you the important physics concepts, tallying balance sheets, analyzing data in Excel, etc, in school.
But one invaluable soft skill that almost no school/college teaches is time management skill. If you master managing your time, you are insanely unbeatable.
But doing it the right way requires you to follow the correct path and build systems that make your work easy.
Timeboxing tools specifically help us create a system planned for our day so that we can focus on what’s important.
It very well aligns with one of the Marcus Aurelius philosophies. He once preached that you should keep asking yourself the following question “Is this essential?”
And once you find the essential activities in your typical day, you can let Timeboxing do its magic.
Timeboxing, in short, is useful for the following reasons:
- Helps in avoiding uncertainties and eventually reduces anxiety.
- It gets you started even with highly monotonous task.
- Aids you to get into the flow state quickly.
- Helps you double down on the essentials and cut off the inessential.
With that out of the way, let’s deep dive into 12 amazing timeboxing tools you can use to transform your laziness into your superpower.
If you’re looking for a better calendar + Timeboxing app, Fantastical is the answer.
Its design is inspired by the native macOS Calendar and Reminders apps, but with a focus on ease of use and a more natural language input.
Fantastical supports all the features you would expect in a calendar app, including event creation, task management, meeting scheduling, and more.
And with its unique natural language processing engine, Fantastical makes it easy to create new events and reminders using everyday language.
Fantastical has cross-platform support, meaning you can not only use it on your MacBook, but also on your iPhone, iPad, and even your iWatch.
The Fantastical calendar app is incredibly versatile and easy to use. It can be used to add calendars for any occasion, from religious holidays to sports events.
Fantastical’s rich integration features allow users to access their calendars in a variety of ways.
For iCloud and Google accounts, users can simply enter their username and password and Fantastical will automatically connect to the account and add it to your list of available calendars.
In addition, Fantastical supports the Meetup API, so you can easily add your Meetup events to your calendar. And finally, Fantastical also integrates with fruux, so you can easily keep all of your calendars in sync across devices.
- The best design and user experience of any calendar app
- Natural language input for creating new events and reminders
- Cross-platform support for macOS, iOS, and watchOS
- Integrates with iCloud, Google, Meetup, and fruux
- Customizable calendar views
- Rich event and reminder integration
- Fantastical’s design is inspired by the native macOS Calendar and Reminders apps, making it familiar and easy to use.
- The natural language processing engine makes it easy to create new events and reminders using everyday language.
- Fantastical has cross-platform support, so you can use it on your MacBook, iPhone, iPad, and even your Apple Watch.
- Fantastical doesn’t have a native app for Windows users, not even for the web.
- The natural language processing engine isn’t perfect, so you may occasionally need to enter event and reminder details manually.
Fantastical offers a 14-day free trial and its Individual plan costs $4.99/month, while the plan for Families costs $7.99/month.
3. Llama Life
Llama Life is a productivity app that helps you focus on what’s important and get things done.
It features a simple, clean interface that makes it easy to use, and it’s packed with powerful features to help you get more done in less time.
Features like task prioritization, task management, and goal setting help you stay on track and make the most of your time.
Plus, Llama Life integrates with popular productivity tools like Evernote and Google Calendar to make getting things done even easier.
The Soundscapes feature is also a great way to relax and de-stress, with soothing sounds to help you relax and focus.
Lastly, Smart Shortcuts are a great help when you need to quickly get your tasks down and save time.
- Task management
- Goal setting
- Time tracking
- Habit formation
- Focus mode
- Simple, clean interface
- Features packed with powerful productivity features
- Integrates with popular tools like Evernote and Google Calendar
- The soundscapes feature is great for relaxation and focus
- Smart shortcuts are very helpful in saving time.
- It may be too simple for some users
- Some features (like Notion and Todoist integration) are only available in the paid version.
- Producthunt: 4/5
Llama has a forever-free plan. Their Extra Focus plan costs $6/month.
5. List Zero
List Zero is an app that helps you to get things done by allowing you to create a list of tasks and then set a timer for each one. This app is perfect for timeboxing because it allows you to focus on one task at a time and track your progress.
An example of how you might use List Zero is if you have a list of tasks that you need to complete by the end of the day.
You can set a timer for each task and then work on that task until the timer goes off. This will help you stay focused and get more done in less time.
The app is very simple and easy to use and does not have any unnecessary features that can distract you from your work.
One of the coolest List Zero features is its task stacking functionality.
This means that if you have a task that can be broken down into smaller subtasks, you can stack those subtasks underneath the main task.
Then, when you start the timer for the main task, all of the subtasks will be timed as well.
List Zero also ensures that your list is quantifiably as smaller as possible and does not contain any fluff tasks that bring no value after their completion.
- Allows you to create a list of tasks and set a timer for each one
- Helps you stay focused and get things done
- Task stacking functionality
- Music, pomodoros, shortcuts, and more to get you into the flow state
- Ensures that your list is quantifiably as small as possible
- Helps you get more done in less time
- Is simple and easy to use
- Celebrations as a reward once you accomplish certain tasks
- Has task stacking and ladders features (helps reduce the list to essentiality)
- May be difficult to stick to if you are not used to timeboxing
N/A as of now.
List Zero offers a 14-day free trial. Then, its Standard plan costs $4/month.
With countless people organizing their life with Todoist, it is one of the most prestigious platforms not only for creating to-do lists but for creating neat timeboxing schedules to set you up for a perfect day.
Unlike many alternatives, Todoist makes you purely accountable for your tasks.
The Todoist shortcuts help create reminders, assign something to a person, assign a particular day, etc effortlessly.
You can track your most favorite projects by bookmarking them, prioritizing the projects according to their level of importance, delegating the tasks, and much more all for free.
The drag and drop feature interface makes it easy, even for a newbie, to easily blend in with the ecosystem.
If you are looking to timebox your schedule with minimal effort from your side, then you can give Todoist a solid try.
- Todoist’s minimalist UI followed by easy-to-use specialties will make you fall in love with the app from the first glance.
- You can connect Todoist with Google Calendar, Dropbox, Amazon Alexa, etc, within a few clicks.
- No matter whether you use a Mac, Windows, Linux, Android, or iOS, they have got you covered everywhere. Even in the apple watches.
- With their keyboard shortcuts, you can save a truckload of time while creating your timeboxing schedule or anything else.
- If you go with their ‘Pro’ or a ‘Business’ plan, you get a lot of additional cool features such as customizing the theme as per your mood, alerting yourself regarding any high priority task, etc.
- Highly used and supported by millions.
- One of the most easy-to-use timeboxing apps.
- Premium plans are way affordable for anyone serious out there.
- Integrate with various apps, browsers, and other devices seamlessly.
- Not specifically built keeping in mind the concept of timeboxing.
- Free users are limited to restricted features.
Google Play: 4.7/5
Besides the lifetime free plan offered by Todoist, their Pro plan starts at as low as $3 per month when billed annually. Similarly, the Business plan starts from $5.
7. Time Doctor
Time Doctor fixes the health of your time management issues.
If you are working as a solopreneur, a manager for the company, or even a gigantic organization, Time Doctor can slow down the time for you.
This is the first Timeboxing tool I have ever seen in my life that focuses very much on the customer’s safety and security, just like Apple.
This is the main reason millions around the world trust and use Time Doctor to gain peak performance and better control over their time.
Although the core focus of this tool is on improving employee productivity, you can also use Time Doctor as a perfect supplement to your timeboxing deep hours.
The best thing about Time Doctor is their screen monitoring features.
Let’s say, for example, you face issues focusing on a critical task for a specified period. In this case, you can find an accountability partner (a friend, family member, etc) who can monitor your screen from their devices and eventually give you feedback.
This will not only help you stay concentrated during your focus hours but also help you in completing your goals quicker than you thought.
- Time Doctor is a professionally designed time tracking tool. There are no questions about ‘ifs’ and ‘buts’ related to its usage.
- It has the highest and most useful features specifically designed to maximize your output (Screen monitoring, Time tracking, Productivity hours reports, Distraction alerts, etc).
- It is an easy-to-use tool with in-built security to protect your privacy.
- Even if you are offline, Time Doctor helps you track your progress.
- Easily integrates with over 65 apps.
- Tracks chores as well as important tasks independently.
- Best customer support in the market.
- Webcam picture capability can sometimes concern an individual’s privacy.
- Unlike its competitors, it does not provide lifetime free plans to its users.
- The user interface could be improved.
Trust Radius: 8/10
Unfortunately, Time Doctor does not have a forever free plan. Nevertheless, they do provide a free trial for certain days.
Their premium plans are divided into three categories:
- Basic ($7/month for 1 user)
- Standard ($10/month for 1 user)
- Premium ($20/month for 1 user)
If you are working in a team that consists of multiple members, then you can select a customized plan as per the number of employees working under/with you and cost will be incurred accordingly.
Toggl is a timeboxing app that allows you to track your time and work more efficiently. It has a simple, clean interface that makes it easy to use, and it’s packed with features that can help you get more done in less time.
With Toggl, you can start and stop timers with just a few clicks, and see how much time you’ve spent on each task.
You can also set up recurring timers for tasks that you do regularly, so you don’t have to keep starting and stopping them manually.
Toggl also lets you track your productivity over time, so you can see how well you’re doing and identify areas where you could improve.
And if you need to collaborate with others, Toggl has a team-based feature that lets you share timers and see how everyone is doing.
The great automatic time tracking with classical features like the Pomodoro timer, productive dashboard, and detailed reports make Toggl a valuable tool for anyone who wants to be more productive.
- Simple, clean interface
- Start and stop timers with just a few clicks
- Set up recurring timers
- Track your productivity over time
- Team-based collaboration features
- Integrates with over 100 apps
- Great way to keep track of your time and work more efficiently.
- Simple, clean interface that makes it easy to use.
- Recurring timers to make life easier.
- Team collaboration features are fantastic.
- None that we could find!
- G2: 4.6/5
- GetApp: 4.7/5
- TrustRadius: 9/10
Toggl offers a completely free plan and also a 30-day free trial for all the premium plans. The Starter plan costs $10/month/member while the Premium plan costs $20/month/member.
Trusted by blue-chip companies such as Uber and J.P Morgan, Plan is one of the most underrated apps that can help you throughout your timeboxing journey.
Plan is the first app I have ever seen that combines the calendar and the project management so smoothly.
Using the app, you will seldom have to visit different pages to do different things.
Be it your calendar, working timeline, or managing a team project. Plan helps you get all of these accomplished in a single-page interface.
The UI is soothing to the eyes and is very easy to read and understand.
Besides organizing your life and blocking your time for important tasks, Plan also connects easily with platforms such as Github, Salesforce, etc.
According to them, an individual or a team saves an average of 15 hours every week by using their app, which is insanely amazing.
- The GetPlan app provides great customer service with 24/7 live chat support. They can solve any of your technical queries within minutes if not seconds.
- The plan provides all your productivity tools in a single dashboard. You have got a calendar and daily agenda planner for time and task tracking, project management, etc, all in one place.
- It comes with features such as Kanban drag and drop board, milestone tracking, time and expense tracker, agile methods, etc.
- Unlike its peers such as Slack and Asana, it is somehow more affordable.
- Stupidly easy to use the timeboxing app.
- Comes with awesome customer service.
- Created so that it keeps you from being distracted (attention to detail).
- Everything presented on a single page may freak some people out.
- Does not provide more advanced features such as automation or rule creation.
- Creating a working timeline can be very confusing at times.
Either you are an individual or a team (of up to 4 members), you get to use it free forever.
However, if you choose to go with their premium plan, the basic premium plan named ‘personal’ starts with as little as $4/month.
TickTick is a highly popular to-do and time tracking app used by celebrities ranging from MKBHD to gigantic sites such as the LifeHacker.
Just like the name, TickTick is unique in what they offer. They are not just a copycat of a typical to-do app.
Some of the features offered by TickTick are not available elsewhere.
Besides offering features such as natural language parsing, assigning due dates, and drag and drop, TickTick also comes up with totally distinct features such as white noises (music to focus on) and Pomodoro timer, all within the app.
There is also a section for achievements where it rewards you with a badge and confetti every time you reach certain milestones.
The sections for summary and statistics are also portrayed cleanly and elegantly. A pie chart helps you better understand your performance and how you can improve them.
- Built with features that make your life easier. Some of those features include voice input, mobile widgets, location reminders, mentioning task duration, natural language processing, etc.
- Smart lists, super-specific filters, tags, multi-priority, searching, and sorting make the app very friendly and enjoyable to use.
- You can view all the different calendars in one place. Thanks to color coding, it will never confuse you.
- TickTick comes with a lot of white noises that set your mood and environment.
- Customized filters and priority labels help you focus on crafting an excellent timeboxing schedule.
- One-stop tool for calendar, time-tracking, and to-dos.
- Reminders are not as effective as those of Google calendar.
- Features such as white noises, Pomodoro timer, and reminders for specific items are not available in the free plan.
Trust Radius: 8.9/10
For the premium plan of TickTick, you need to pay at least $27.99 per year, which is less than $2.4 per month.
11. Google Calendar
Google Calendar is the pioneer or a guru in the personal time-management world.
Despite being free, Google Calendar is one app that almost every mobile phone has installed as default.
And yet, many of us keep looking outside for the perfect timeboxing app.
If you are satisfied with simple yet effective time-management features, then Google Calendar is the way to go.
In fact, I use it to date to manage the timeboxing schedule for my university lectures and it helps a lot.
The color coding variety and easy drag and drop feature in blocking calendar time is a lifesaver.
If you are just starting our and do not want any hassle, I can’t recommend Google Calendar enough. It has everything you need to take control of your time and achieve your ambitions.
- As Google Calendar is specifically built for improving time efficiency and setting up your calendar the right way, using the app is child’s play.
- Visually looking at daily, weekly, monthly, and yearly tasks are activated with a click of a button.
- Google Calendar does not contain any fluff like advertisements or promotional banners. Everything including the calendar looks neat and crystal clear.
- It is very easy to navigate through the tasks thanks to color-coding. Also, creating reminders, tasks, and events at ease makes it a super useful productivity tool.
- Has inbuilt Artificial Intelligence technology that helps in locating free slots for you to exercise.
- Moments after installing the app, you can start creating time blocks without any havoc.
- Scheduling meetings has been easier before. It integrates with almost any meeting app.
- Sometimes, overlapping tasks may make it visually difficult to view the calendar.
- Notification settings are far from being improved.
- Does not provide any time-tracking and statistics features.
Trust Radius: 9.1/10
Google Calendar is totally free to use with no restrictions to the features that they offer.
12. Pen & Paper
Lastly, if you are someone who likes to journal and arrange important ideas in a physical book rather than typing, then creating a timeboxing schedule with your hand on plain paper can be another way to go.
The good thing about this is that you have complete control over your design, system, and process.
While the negative of maintaining your calendar on a book is that you will have to put higher effort every day unless you buy a calendar book that does half the job for you.
I have seen many of my friends creating their daily study and extracurricular activity timetables on a book rather than preserving it digitally.
Finally, it all depends on the choices and preferences of an individual.
That’s It From Me
This was all about the best Timeboxing tools and apps.
Honestly, there are tons of productivity tools out there, and choosing from infinite becomes a huge problem.
To solve that problem, we have curated a list of the 12 best timeboxing applications that you can rely on.
Hopefully, you learned something new from this definitive review guide.