12 Best Time Blocking Apps, Tools & Software

Struggling to get a handle on your time?

Feeling rushed and overwhelmed?

If so, you need to start using a time blocking app. A time blocking app can help you get more done in less time by allowing you to break down your day into manageable chunks.

The proof that time blocking truly does its magic comes from the fact that some of the most productive people in the world use it.

Bill Gates, Elon Musk, and Tim Ferriss have all been vocal about their love for time blocking. But with so many apps on the market, it can be tough to know which one to choose.

To clear out the dark clouds of confusion, here is the list of the 12 best time blocking apps.

1. Akiflow

If you’re looking for a tool to help you be more productive, Akiflow is truly worth checking out.

It has a clean and simple interface that makes it easy to use, and it can be helpful for both personal and professional tasks.

Akiflow can help you stay on top of your to-do list, manage your time more effectively, and get more done overall.

Plus, you can integrate Slack with Akiflow to get real-time updates on your tasks and progress.

Creating new tasks is also quick and easy – if you see something you need to do, you can turn it into a task with just a few clicks.

Akiflow’s universal inbox is also a great feature, allowing you to blend all of the tools you regularly use into one interface.

The share availability feature is also very handy – if you’re working on a project with someone, you can share your task list and work together to get things done more efficiently.

Notable Features

• Clean and simple interface
• Slack integration
• Quick and easy task creation (drag and drop to calendar)
• Universal inbox
• Share availability with workmates

Pricing

Try Akiflow free for a week, and if you like it you can upgrade to their paid plan for only $15/month.

2. Motion

Motion is a productivity app that uses automation and AI to help you easily manage your calendar, meetings, projects, and tasks.

Motion’s intelligent calendar prioritizes tasks and tracks deadlines automatically, simplifying your life.

The task manager does your to-do lists for you by making and scheduling tasks automatically.

Motion’s project management features help teams schedule projects and assign tasks to their workforce using automation.

Moreover, the meeting scheduler makes it easier to coordinate schedules, share availability, and create meeting templates.

Besides other things, Motion’s Happiness Algorithm, a standout feature, maximizes user satisfaction and productivity simultaneously.

Notable Features

• Intelligent calendar that automatically prioritizes tasks
• Automatic task manager that creates and schedules tasks
• Project management with automated scheduling
• Meeting scheduler with availability sharing
• Customizable meeting templates
• Efficient time blocking

Pricing

Motion provides a 7-day free trial. The Individual plan starts at $34 per month, while the Team plan costs $20 per member per month (both when billed monthly).

3. Sunsama

With its simple and easy-to-use interface, Sunsama makes it easy for you to start managing your time more effectively.

For example, let’s say you have a meeting at 10 am. You can add “Meeting” as an event on Sunsama and it will block off that time for you so that you won’t be able to schedule anything else during that time.

This way, you can guarantee that you’ll have enough time to prepare for your meeting without being rushed.

Sunsama also allows you to create “Categories” for your events.

So if you have multiple meetings in one day, for example, you can create a category called “Meeting Day” and add all of the events to it.

This will give you a quick overview of how your day is scheduled and help prevent overlap between events.

Notable Features

• Easily add events and block off time for those events
• Create categories for events
• Get a quick overview of your day’s schedule
• Prevent overlap between events
• Integrate Google Calendar and other apps

Pricing

Sunsama offers a 14-day free trial and has a paid plan that costs $20/month.

4. Morgen

Morgen is a super to-do and calendar productivity app that helps you get your day started right.

Morgen makes it easy to see what’s on your agenda for the day and helps you plan your day accordingly. It also has a built-in reminders system to keep you on track with your tasks.

Some of its calendar features include:

• Morgen integrates with your existing calendar so you can see your upcoming events and tasks in one place.
• You can set Morgen to display only your upcoming tasks, or you can see your whole day’s schedule at a glance.

Morgen also has quite a good number of to-do features like:

• It allows you to create task lists and add tasks to them.
• You can set due dates and reminders for your tasks, and Morgen will remind you when they’re due.
• Morgen also lets you prioritize your tasks, so you can focus on the most important ones first.

Lastly, when it comes to managing your meetings and calls, Morgen’s got you covered there too! Morgen has a built-in meeting scheduler that lets you easily schedule and manage your meetings.

Notable Features

• Integrates with your existing calendar
• Multi-time zone scheduling
• Create task lists and add tasks to them
• Drag and drop
• Countless integrations options

Pricing

Morgen does have a free plan with all the essential features including the ability to connect one calendar at a time. Furthermore, it offers a 14-day free trial on its paid plans. The Personal plan costs $6/month while the Pro plan costs $14/month.

5. Timehero

Timehero is a time-tracking and planning app that makes it easy to get more out of your day.

It helps you block off time for specific tasks and projects, so you can stay on track and avoid overlap.

With Timehero, you can also see how much time you have left in the day or week to work on a certain task. This helps you be more productive and efficient, as you know exactly what needs to be done and when.

For example, if you have a meeting at 2 pm, you can use Timehero to block off 1 hour before the meeting for preparation. This way, you’re not wasting time trying to squeeze in last-minute preparations!

Some of the features that set Timehero apart from the competition are:

• The ability to see how much time you have left in the day or week to work on a certain task
• The ability to create recurring tasks
• The ability to add notes and attachments to tasks
• The ability to integrate with other productivity apps like Google Calendar, Trello, and Asana
• And more.

Lastly, one of the mightiest things about Timehero is the Smart Workflow Builder. This feature allows you to create custom workflows for your tasks, so you can automate repetitive processes and save even more time!

Notable Features

• Create and schedule tasks
• Set reminders
• Track your progress
• Proactive time tracker
• Smart projects
• Smart recurring task creation

Pricing

Timehero offers a 7-day free trial. You can then choose to upgrade to any of the paid plans:

1. Basic ($5/month/member)
2. Professional ($12/month/member)
3. Premium ($27/month/member)

6. Fantastical

If you’re looking for a time blocking app that is both powerful and easy to use, look no further than Fantastical.

This iOS app lets you create and manage your tasks in a very simple way, and it also comes with a handy calendar so that you can always keep track of what’s coming up.

Fantastical makes it easy to block out time for specific tasks, which can help you be more productive overall.

For example, if you know that you need to spend two hours each day writing, you can easily block out that time in your calendar and stick to it.

And if something comes up and you need to reschedule, Fantastical makes it easy to do that too.

The calendar features Fantastical provides are just fascinating. Imagine having the ability to view all your events in list mode.

You can also create quick event reminders with ease, and the app will even remind you of upcoming events based on your current location.

Notable Features

• Create and manage tasks in a very simple way
• Powerful calendar to keep track of almost everything
• Easy to block out time for specific tasks
• Create quick event reminders with ease

Pricing

Fantastical offers a 14-day free trial. Their premium plan for individuals costs $4.99/month and the family plan (for up to 5 members) costs $7.99/month.

7. Sorted^3

Sorted³ is an app for Apple users that was designed to help you get more done in your day.

It does this by allowing you to time block your tasks and then provides you with a clear visual representation of how much time you have left for each task.

This helps to avoid the dreaded overwhelm that can come when looking at a long list of tasks. By seeing how much time each task will take, Sorted³ allows you to better manage your time and accomplish more.

One of the benefits of using Sorted³ is that it takes into account how long it usually takes you to complete a task.

This means that it can be even more effective than other time blocking apps because it adjusts for your specific needs.

For example, if you know that it usually takes you two hours to work on a project, Sorted³ will automatically adjust your timer so that it only counts down for two hours.

The Natural Language Processing feature is also helpful because it can parse through your emails and notes to find tasks that need to be completed.

Lastly, it helps you set a schedule for your day and figure out what’s important and what you can realistically get done.

Notable Features

• Natural language process
• Schedule your day effortlessly
• Unified timeline
• Handy widgets

Pricing

Sorted³ has a forever free plan. However, you can choose to upgrade to their paid plan which costs $24.99 as a one-time fee.

8. Timely

Timely comes with a host of features that help you get more out of your day. For starters, Timely has a very clean and intuitive interface, which makes it easy to use.

The app also allows you to create multiple timers, which can come in handy when you are working on multiple tasks simultaneously.

You can set these timers for different lengths of time, or even use them as Pomodoro timers.

Additionally, Timely integrates well with other productivity apps like Google Calendar and Evernote, which makes it easy to keep track of your tasks and deadlines.

If you are working as a team or handling a group of people working on similar interests, Timely has a great collaboration feature that allows you to share your timers and tasks with others (while protecting your privacy with end-to-end encryption).

Notable Features

• Simple and easy-to-use interface
• Multiple timers
• Automatic team time tracking
• Google Calendar and Evernote integration

Pricing

Timely comes with a 14-day free trial. The Starter plan costs $10/month. The Premium plan costs $18/month and lastly, the Unlimited plan costs $26/month.

9. TimeBloc

TimeBloc is an app that allows users to block out time segments for specific tasks.

For example, you can set it up so that you will only be allowed to check email during the morning hours, or that you will only be able to work on your business plan from 9 am-11 am.

This app makes it easy to stick to a schedule and get more done in less time.

It also eliminates distractions, since you won’t be tempted to check social media or take phone calls when you should be working on a specific task.

TimeBloc is great for goal setting and for ensuring that important tasks get done. The Daily Routines feature is also helpful for those who want to establish better habits by getting into a consistent, robust routine.

It also has an option to enable Dark Mode for those who prefer to work in low-light conditions. TimeBloc is available for iOS and Android devices.

Notable Features

• Allows users to block out time segments for specific tasks
• Eliminates distractions
• Great for goal setting
• Sleek interface
• Available for iOS and Android devices

Pricing

TimeBloc is freely available on both Android and iOS. However, the app does come with in-app purchases starting at $26.49.

10. Clockwise

If you’re looking for an app that takes a more proactive approach to time blocking, Clockwise could be a good option for you.

This app connects to your calendar and looks at your upcoming week. It then suggests time blocks for you based on your schedule, taking into account things like meeting times, deadlines, and even the time of day.

You can then adjust these suggestions to fit your needs and preferences.

It takes the guesswork out of time blocking by suggesting blocks for you based on your upcoming week. And, if you need to make adjustments, you can easily do so within the app.

From rescheduling meetings to finding pockets of free time, Clockwise can help you make the most of your time.

If you work with a team, Clockwise also offers premium features that include capabilities like shared calendars and meeting intelligence.

They also come with a free Chrome extension that makes time blocking even easier.

Notable Features

• A proactive approach to time blocking
• Connects to your Google Calendar
• Suggests time blocks for you based on your schedule

Pricing

There is a free version of Clockwise that includes 75 scheduling optimization attempts per month. The Pro plan costs $6.75/month while their Business plan costs $11.5/month.

11. Sling

Sling is a time management app for employees. If you find it difficult to process the payroll or keep track of employee vacation days, this app is for you!

Sling allows you to create and manage shift-based schedules. You can also use it to communicate with employees and customers.

One thing we like about Sling is the ability to send automatic reminders to employees about their upcoming shifts. This helps to avoid no-shows and ensures that everyone is on the same page.

Do you also face the challenge of managing the time and attendance of your employees? Not to worry anymore!

With features such as location-specific time clocks and clock terminal sharing, Sling can take away all the headaches for you.

You can divide tasks among your team and trust that they’ll be completed promptly. Sling is available on both Android and iOS devices.

Notable Features

• Automatic reminders for employees
• Location-specific time clocks
• Clock terminal sharing
• Integrations
• Communicate effortlessly with your team

Pricing

Sling’s free plan comes with features like – shift scheduling, time-off requests, long-term scheduling, etc.

If you wish to go beyond the basics, their Premium plan starts from $2/month/member. While the Business plan costs $4/month/member.

12. HourStack

HourStack is a time management tool built for teams of all sizes. Its simple and effective design makes it easy to use for anyone, regardless of their experience with time management tools.

Some of the key features of HourStack include planning ahead (scheduling), time tracking, getting actionable reports on work done, and creating a personalized workspace that suits your needs.

Their scheduling feature lets you time block your days far ahead in advance, so you can ensure you’re making the most of your time. You can also add deadlines and reminders to keep yourself on track.

And for all the blocks of time that you occupy in the calendar, you can set timers and directly start them from the calendar itself (which works well on all devices).

When it comes to integrations, HourStack integrates with some of the most popular productivity tools out there. This includes Asana, Trello, Basecamp, Evernote, and even Notion.

Notable Features

• Timers & Tracking
• Calendar Scheduling
• Workspaces
• Actionable Reports

Pricing

HourStack does not offer a free plan but does offer a free trial for 14-days where you can access all the premium features. The Personal plan costs $12/month and the Team plan costs $15/month/member.

Conclusion

By utilizing a time blocking app, you can increase your productivity and get a grip on your day.

Using one of these apps, you can start to use your time more effectively and achieve more in the day.

We hope that this article has helped you to find the best Time Blocking app for you and given you some ideas about how to use it most effectively.