I Reviewed the 12 Best Weekly Planning Apps

Spending one hour planning your week saves ten hours of execution time. Not two or three hours – ten. That’s a 10x return on your time investment.

Yet 80% of professionals still start their Mondays feeling overwhelmed.

Why?

Because they’re using the wrong tools, or worse, no tools at all.

That’s why weekly planning tools matter more than AI assistants or to-do apps. They force you to make hard decisions about time – your scarcest resource.

But here’s the problem:

There are dozens of these apps, each claiming to be the perfect solution. Some use AI. Others focus on rituals. A few try to do everything.

I’ve spent some time testing these tools obsessively. I wanted to understand which approaches work.

What I discovered surprised me. The best tools aren’t necessarily the most sophisticated.

They’re the ones who understand a crucial truth about human psychology: we consistently overestimate what we can do in a day.

Over the next few thousand words, I’ll share what I learned about the 12 best weekly planning apps.

The Best Weekly Planning Apps At A Glance

1. Sunsama

Sunsama combines your tasks, calendar, and emails into a guided daily planning ritual that helps you stay focused and end work on time.

I spent a lot of time reading about long-term Sunsama users on Reddit, and one thing kept coming up:

The morning planning ritual transformed their relationship with time. Instead of drowning in a sea of tasks from Asana, Trello, and Gmail, they now spend 10 minutes each morning deliberately choosing what deserves their attention.

The real power isn’t in the integrations – though they work well with everything from Todoist to Linear.

It’s in how Sunsama forces you to estimate how long each task will take. When you see that your “quick updates” add up to 3 hours, you make better choices about what to tackle today.

ADHD users particularly praise how Sunsama prevents task overwhelm. It won’t let you pile up an impossible number of tasks.

When you try to add “just one more thing,” it shows you exactly how that impacts your day. This isn’t just feature design – it’s anxiety prevention built into the workflow.

The mobile experience needs work. Some members report that the Android/iOS app feels buggy compared to the desktop version.

But despite these issues, I keep coming back to Sunsama because it solves a fundamental problem:

The gap between what we plan to do and what we can accomplish in a day. It doesn’t just show you your tasks – it helps you build a realistic plan to complete them.

Each evening, I look at my completed tasks and calendar, and I know exactly where my time went. Not because I tracked it manually, but because Sunsama guided me through prioritizing and scheduling everything that mattered.

Sunsama Features

• Guided daily planning ritual with step-by-step workflow
• Task syncing with Asana, Notion, Trello, and other tools
• Time-blocking with calendar integration
• Email and Slack/Teams task conversion
• Two-way sync with Google, Outlook, and iCloud calendars
• Weekly goals and progress tracking
• Focus mode for distraction-free work
• Time analytics and productivity insights

Sunsama Pricing

Sunsama offers a 14-day free trial with full access to all features.

• Monthly: $20/month
• Annual: $16/month (billed at $192/year)

Each plan includes:

• All integrations (Asana, Trello, Gmail, etc.)
• Calendar syncing
• Daily planning tools
• Analytics and insights
• Focus mode
• Dark mode
• Mobile access

2. Motion

Motion uses AI to automatically plan and schedule your tasks, making decisions about what you should work on next.

Motion’s AI is genuinely useful. Not in that fuzzy “AI-powered” marketing way, but in a practical sense.

When a meeting gets canceled, it automatically reshuffles your day. When you’re falling behind, it recalculates what’s possible.

But there’s something deeper happening. Motion fundamentally challenges how we think about planning.

Remember how Sunsama forces you to manually estimate task times?

Motion skips that. It learns from your actual work patterns. This sounds great in theory. In practice, it’s both powerful and problematic.

The power comes from Motion’s “Happiness Algorithm” – a fancy name for prioritization rules that work.

It doesn’t just schedule tasks; it guards your focus time and prevents overcommitment.

The problems?

Motion’s AI sometimes feels too rigid. While Akiflow lets you easily override its suggestions, Motion can be stubborn about its choices.

Motion Features

• AI-driven automatic scheduling
• Real-time task reprioritization
• Project delivery predictions
• Workload analysis
• Calendar integration (Google, Outlook, Apple)
• Meeting scheduling
• Mobile apps for iOS and Android

Motion Pricing

Motion starts with a 7-day free trial that lets you test its full AI scheduling capabilities.

The Individual plan runs $34 monthly (or $19 per month in an annual billing), covering everything a solo user needs: AI scheduling, project management, calendar tools, and both mobile and desktop apps.

Teams under 10 people can opt for the Business Standard plan at $20 per member monthly ($12 per month if billed yearly).

This adds team planning automation, Gantt views, time tracking, and project delivery predictions. You also get priority support.

3. Morgen

Morgen is an AI-powered calendar app that helps you plan your days by automatically scheduling tasks based on your work patterns and energy levels.

What’s fascinating about Morgen is how it approaches the AI planning problem differently from Motion. While Motion tries to be your boss, Morgen tries to be your assistant.

This distinction might seem subtle, but it changes everything.

The key innovation here is something they call “Frames” – templates for your ideal week. Instead of just throwing AI at your calendar, you first teach Morgen how you work.

You might wonder why this matters. After all, couldn’t you just do this time-blocking manually in Sunsama?

You could, but that misses the point.

The real problem isn’t scheduling tasks. It’s adapting when things go wrong. And things always go wrong.

When a meeting gets canceled in Sunsama, you have to manually reshuffle your day. Morgen does this automatically, but – and this is crucial – it does it according to your preferences, not some generic AI model.

But there’s a catch: Morgen’s greatest strength is also its weakness. It works amazingly well once you’ve set it up, but getting there requires effort.

You have to invest time in creating those Frames, and in teaching your preferences. It’s like training a new employee. The payoff is worth it, but you need to be ready for that upfront investment.

Morgen Features

• AI planning that learns from your work patterns
• Frames for templating your ideal week
• Real-time schedule adaptation
• Task integration with Notion, ClickUp, Linear, and Todoist
• Built-in scheduling links
• Cross-calendar sync
• Mobile apps (iOS and Android)

Morgen Pricing

Morgen offers a free plan with two paid plans:

Pro ($15/month) or $9 per month if billed annually, gives you everything you need as an individual: unlimited calendars, task integrations, AI planning, and all the core features.

Pro Team ($15/seat/month) adds team features like shared availability and co-hosted scheduling while keeping the same core functionality.

Notably, Morgen offers a 25% lifetime discount for students and nonprofits. They also give 15% off for one year if you switch from competitors like Motion or Sunsama.

4. ClickUp

ClickUp is a task management platform that lets you plan your work using multiple views, custom fields, and automation rules.

While tools like Sunsama and Akiflow are laser-focused on personal productivity, ClickUp takes the opposite approach. It tries to be everything for everyone.

And that’s both its superpower and its kryptonite. You get an absurd amount of flexibility.

Want to see your week as a Gantt chart? Done.

Prefer a Kanban board? Sure.

Need custom fields to track energy levels for each task? You can do that too.

But all this power comes with a cost that most reviews don’t mention:

Cognitive overhead. ClickUp’s endless options can paralyze you.

I’ve noticed something interesting in my testing: the teams that love ClickUp most are the ones who invest time upfront to strip away features they don’t need.

The weekly planning experience feels fundamentally different from Sunsama or Akiflow. Instead of guiding you through a thoughtful process, ClickUp gives you a blank canvas and says “figure it out yourself.”

There is a dedicated weekly planner template that you can choose to use, though.

Some people love this freedom. Others find it overwhelming.

The biggest surprise was the performance. ClickUp’s interface often feels sluggish. Simple actions like dragging tasks can stutter. When you’re trying to plan your week quickly, these micro-delays add up.

ClickUp Features

• Multiple views (List, Board, Calendar, Gantt)
• Custom fields and statuses
• Automation rules
• Built-in time tracking
• Goal tracking
• Extensive integration options

ClickUp Pricing

ClickUp’s free plan includes unlimited tasks and team members with 100 MB storage. It covers basic weekly planning needs with boards, lists, and calendars.

The Unlimited plan costs $10 per member monthly and adds unlimited storage, integrations, and custom fields. You get time tracking and resource management tools that most teams require for effective planning.

The Business plan runs $19 per member monthly, adding workload management, timeline views, and advanced automation. It’s built for teams that need more sophisticated planning and reporting tools.

5. Amie

Amie combines calendars, tasks, and email in one joyful interface designed to make weekly planning feel less like work.

Like Sunsama, it guides you through planning. But where Sunsama is serious about time management, Amie takes the opposite approach – it tries to make organization fun.

I was skeptical of this at first. Most “fun” productivity apps sacrifice function for form. But Amie’s playfulness serves a purpose: it reduces the friction that makes us avoid planning.

The interface is fast and fluid. Amie gets out of your way. You just drag tasks onto your calendar and go.

But there’s a catch most reviews miss:

Amie’s AI scheduling isn’t as smart as it claims. While testing it for weekly planning, I found it often suggested unrealistic time slots that ignored context.

You’re better off scheduling manually.

What makes Amie special isn’t any individual feature – it’s how naturally everything flows together.

Your emails become tasks. Your tasks slot into your calendar. Your calendar shares your availability. Each piece enhances the others.

The built-in email client particularly impressed me. Unlike Akiflow’s automated task capture which can feel overwhelming, Amie lets you process emails into tasks right where you read them.

The Android app is still missing, which is a dealbreaker for many. And sync issues pop up just often enough to be annoying.

Amie Features

• Calendar + tasks + email in one streamlined interface
• Natural language input for quick event creation
• Smart scheduling links (no Calendly needed)
• Built-in email client with task conversion
• Spotify integration to track your work soundtrack
• Clean mobile experience (iOS only)

Amie Pricing

Amie’s Pro features cost $7.6 monthly (annual) or $13.6 month-to-month. A 7-day free trial lets you explore everything.

6. TickTick

TickTick is a task manager that lets you plan your work across multiple views while building habits and tracking your focus time.

What’s fascinating about TickTick is how it solves a problem most people don’t realize they have: the gap between planning and doing.

Open the weekly view and you’ll notice something different. Tasks don’t just sit there – they have built-in Pomodoro timers. This tiny detail changes everything.

You’re not just planning your week. You’re setting yourself up to do the work.

I used to think the Eisenhower Matrix view was just another fancy feature. But I soon realized what makes it special: it’s integrated with your calendar.

When you drag a task into the “important but not urgent” quadrant, it doesn’t sit there. TickTick helps you find time for it in your week.

The habit tracking surprised me the most. Unlike standalone habit apps, TickTick lets you plan habit-building right into your week.

Need to write every morning?

It blocks the time and tracks your streak.

TickTick Features

• Calendar views with task time-blocking
• Built-in Pomodoro timer
• Eisenhower Matrix for task prioritization
• Habit tracking with statistics
• Kanban and timeline views
• Cross-platform sync
• Global keyboard shortcuts

TickTick Pricing

TickTick keeps it simple at $35.99/year (about $3/month).

The free plan works for basic planning, but Premium’s custom filters and unlimited tasks make the upgrade worthwhile.

7. Akiflow

Akiflow automatically captures and organizes your tasks from emails, messages, and calendars into a centralized command center for your work.

You know that moment when you’re trying to plan your day and you have to check Slack for that one message you need to follow up on, then Gmail for those three emails you flagged, then Asana for your project tasks?

I did this dance every morning until I learned about Akiflow.

What makes it fundamentally different from Sunsama is the automation. While Sunsama wants you to thoughtfully process each task, Akiflow just grabs everything automatically.

Your Slack messages become tasks. Your emails become tasks. Your Notion pages become tasks.

At first, this automated capture felt overwhelming. But then I discovered the command bar. Press Cmd+K, type “Today 3 pm call with Sarah about project”, and it’s done.

Just type and move on.

The AI organization was the biggest surprise. After a week of use, it started automatically categorizing my tasks into the right projects.

Customer emails went to “Support”, feature requests went to “Product”, and meeting notes went to “Team”.

Not perfect, but good enough to save me hours of manual organization.

Akiflow Features

• Universal inbox that pulls from 3000+ tools
• AI-powered task organization
• Command bar for keyboard-driven control
• Two-way sync with major tools
• Meeting scheduling with availability sharing
• Time blocking with drag-and-drop calendar
• Works offline

Akiflow Pricing

Akiflow offers a 7-day free trial with full access to all features.

The pricing is straightforward:

$34 per month on the monthly plan, or $9.50 per month when paid annually ($114/year).

Both plans include unlimited tasks, 1:1 Coaching calls, meetings, and integrations across all 3000+ supported tools.

8. Structured

Structured is a visual timeline app that combines your calendar, tasks, and habits into a single scrollable view of your day.

Most planning apps start with lists. Lists of tasks, lists of meetings, lists of habits. But lists are the wrong primitive. They don’t match how we experience time.

You and I experience time as a continuous flow, not discrete chunks. Structured gets this right.

What’s fascinating is how this seemingly simple shift – from lists to timelines – completely changes the planning experience.

When you see your 2 pm meeting butting up against your “write blog post” task, you understand the time constraint. No estimation is required.

This is especially powerful if you have ADHD. Where Motion tries to solve focus with AI and Sunsama with rituals, Structured takes a more fundamental approach: make time visible.

Structured is ruthlessly focused. It does one thing: it helps you see your day. But it does this one thing exceptionally well.

I noticed an interesting pattern in members’ feedback:

People who stick with Structured tend to be those who’ve tried and abandoned more complex tools. They’ve learned through experience that feature richness often correlates inversely with actual usage.

But again, there’s a catch:

Structured works best when your day is, well, structured. If your schedule is highly fluid, you’ll find yourself constantly rearranging the timeline.

Some find this satisfying. Others find it maddening.

Structured Features

• A visual timeline view of your day
• Calendar and reminder integration
• Color coding and icons for visual processing
• Quick task creation and rearrangement
• Available on iOS, Android, and web

Structured Pricing

Structured offers a free plan that covers the core timeline features.

The Pro plan costs $2.99/month or $14.99/year, adding calendar integrations, recurring tasks, and AI scheduling.

For long-term users, there’s a lifetime access option at $49.99.

9. Google Calendar

Google Calendar is a free calendar app that turns your emails into scheduled events and lets you create shareable calendars for work and personal life.

Most people think of it as just that default app that came with their Google account. But that misses what makes it powerful for weekly planning.

I’ve noticed something about teams that switch away from Google Calendar to “proper” planning tools:

They often keep one foot in Google Calendar. Not because they want to, but because they have to.

The network effect is real. When everyone else uses Google Calendar, choosing not to becomes expensive.

But there’s a deeper reason Google Calendar works well for weekly planning. It’s carved away everything that isn’t calendar.

The integration with Google Tasks is particularly clever. Not because the task features are great – they’re basic compared to Sunsama or Akiflow.

But because they’re just enough for most people.

You can add tasks directly from Gmail. Set due dates. Check them off. No learning curve is required.

The premium features (that come with Google Workspace) surprise me. Time Insights shows you how you spend your time, similar to Sunsama’s analytics but with a focus on meetings rather than tasks.

The appointment scheduling rivals Calendly.

The “smart” features like working location and RSVP options are locked behind a Workspace subscription. The free version is genuinely useful, but Google is slowly moving the good stuff behind a paywall.

Google Calendar Features

• Email to calendar event conversion
• Basic task management
• Calendar sharing and overlays
• Time analytics (premium)
• Appointment scheduling (premium)
• Working location tracking (premium)

Google Calendar Pricing

Google Calendar is free to use for individuals.

10. Any.do

Any.do is a task manager that uses a daily reset system to help you plan each day from scratch, forcing you to actively choose what matters.

Any.do approach the endless to-do list problem differently from tools like Sunsama or Motion. Instead of trying to help you manage everything at once, it makes you start fresh each morning.

This sounds simple. Almost too simple. But that’s what makes it powerful.

Most people don’t need AI to schedule their day. They just need to stop carrying yesterday’s unfinished tasks into today (I am guilty of it too).

The “My Day” feature embodies this philosophy. Each morning, your task list resets. Nothing carries over unless you explicitly choose it.

This is brilliant psychology. Where TickTick lets tasks pile up in its Eisenhower Matrix, Any.do forces you to consciously decide what deserves attention today.

However, the smart suggestions are less sophisticated than Morgen’s AI but more practical. Any.do simply bubbles up tasks based on due dates and priority. It’s predictable in a good way.

The calendar integration particularly impressed me.

Unlike Structured’s timeline view or Google Calendar’s basic task integration, Any.do find a sweet spot:

Just enough calendar context to plan your day, not so much that it becomes overwhelming.

Any.do Features

• Daily reset system
• Smart task suggestions
• Calendar integration
• Location-based reminders
• Whatsapp reminders (Premium)
• Family sharing options

Any.do Pricing

Any.do comes with a freemium model. The free plan lets you test core features without time limits.

Premium costs $7.99/month and adds the features most people need: recurring tasks, WhatsApp reminders, and AI suggestions.

The Family plan at $9.99/month covers 4 members.

Teams pay $7.99 per member monthly. This includes unlimited project boards and workflow templates, but Clickup’s $10/member plan offers more team features for slightly more.

11. Reclaim AI

Reclaim AI is a calendar tool that uses artificial intelligence to automatically schedule your tasks, meetings, and habits based on your priorities and preferences.

But that’s the boring definition. What’s interesting is how Reclaim approaches the fundamental problem differently from every other tool we’ve looked at.

Where Motion acts like your boss and Morgen like your assistant, Reclaim acts like your timekeeper. It doesn’t just schedule things – it defends your time.

Most calendar tools treat all hours as equal. But they’re not. Your energy and focus fluctuate throughout the day. Reclaim understands this.

Reclaim’s AI works differently than you’d expect.

Instead of just cramming tasks into empty slots, it creates buffers and adapts to your work patterns.

When a meeting gets canceled, it doesn’t just fill that time – it optimizes your entire day.

I discovered something interesting testing it alongside Google Calendar and Amie. While they all sync with your calendar, only Reclaim actively guards your focus time.

The recent acquisition by Dropbox makes this even more intriguing. They’re clearly betting that the future of productivity isn’t just about storing files – it’s about managing time.

Reclaim AI Features

• AI-driven task scheduling
• Smart meeting organization
• Automatic buffer time
• Focus time protection
• Calendar sync
• Slack status syncing
• Time tracking
• Weekly performance reports

Reclaim AI Pricing

Reclaim offers three pricing plans, with a stable pricing structure that’s expected to remain unchanged following their recent Dropbox acquisition.

The Free plan (Lite) is genuinely useful, giving you one member, one scheduling link, three habits, and unlimited task management.

The Starter plan runs $10 per member monthly, designed for small teams of up to 10 people. You get more scheduling links, unlimited habits, and an 8-week scheduling range.

For larger organizations, the Business plan costs $15 per member monthly. It removes all limits and adds features like delegated access and webhook support.

All paid plans offer a 14-day free trial.

Plus, Reclaim offers generous discounts:

• 50% off for education
• 20% off for nonprofits and startups (for 3 years)
• and 20% off for six months if you’re switching from competitors like Motion or Calendly.

A nice touch: they bill monthly or annually (with 20% savings on annual plans).

12. Calendar

Calendar is a smart scheduling tool that combines AI-powered scheduling with time analytics to end the back-and-forth of coordinating meetings.

Calendar learns from how you schedule meetings and starts making better suggestions over time.

Teams waste an absurd amount of time—about $37 billion yearly—on ineffective meetings. But the real cost isn’t just the meetings. It’s the endless email chains trying to schedule them.

Calendar cleverly solves this.

Instead of just showing your availability, it creates what they call “scheduling events”—essentially, templates for different types of meetings.

Think “30-minute project check-in” or “60-minute client call.”

The team scheduling features impressed me more than my crush did. Calendar’s “Round Robin” system automatically distributes meetings among team members.

The analytics component reveals something most calendar apps miss: patterns.

You can see exactly how much time you’re spending in different types of meetings, with different people, in different places.

Calendar Features

• Smart scheduling links with custom availability
• Round Robin team scheduling distribution
• Time analytics and meeting insights dashboard
• Multi-calendar integration (Google, Outlook, Microsoft)
• AI-powered scheduling suggestions
• Meeting polls for group coordination
• Over 2,000 app integrations via Zapier
• Customizable event templates
• Automatic time zone detection

Calendar Pricing

Price-wise, Calendar has kept it simple:

• Free for basic individual use.
• $25/month for the features most teams need.
• $30/month for power users who need things like white labeling.

You can try out the premium features for free for 14 days.

Which Weekly Planner You Should Choose

Most weekly planning apps fail because they optimize for the wrong thing. They focus on features instead of fixing how you and I think about time.

That’s why Sunsama wins.

It’s not the prettiest. Not the cheapest. Not even the most feature-rich.

But it solves the core problem – the gap between what we plan and what we can do in a day.

If you’re drowning in tasks and want to regain control, get Sunsama. The $20 monthly fee will pay for itself in saved time within your first week.

But maybe you need something different:

• If you want AI to run your calendar, use Motion
• If you live in your email, try Akiflow
• If you need the basics done right, stick with Google Calendar
• If you want beautiful simplicity, go with Amie
• If you’re on a budget, TickTick is for you

Start with Sunsama’s free trial. If it doesn’t click after a week, try the next one on your shortlist.