12 Best Productivity Calendar Apps To Get Things Done

Sometimes, everyone feels unmotivated and believes they are the laziest individuals on Earth.

Consider individuals like David Goggins, who starts his day by running over 10 miles without fail, or Joe Rogan, who takes a 3-minute cold plunge every single day after waking up.

It’s not that they always feel like doing it or are constantly motivated.

I firmly believe that, among other factors, what sets high performers apart is their unwavering discipline in planning tasks in advance and taking action to accomplish them.

That is the key.

To quote Blaise Pascal, but in a slightly different way—

“All of humanity’s problems stem from our inability to effectively allocate time on our calendars and work towards it.”

This article introduces you to the 12 best productivity calendar apps that can help you overcome time management challenges and help you build the same discipline you need.

2. Motion

Motion is a productivity calendar app designed to help you manage your calendars, meetings, projects, and tasks in one place.

It incorporates automation and AI to intelligently plan your day, schedule meetings, prioritize tasks, and resolve calendar conflicts.

Motion provides a calendar feature that enables you to create a daily schedule overview with ease. It even allows you to prioritize your tasks automatically based on importance, with deadline tracking and reminders.

Moreover, Motion includes project management capabilities that offer a complete view of tasks and projects through Kanban or list view.

You can also automate your tasks and schedule your projects. In addition, Motion monitors and tracks the time you spend on tasks and meetings.

If you work with a team, it provides collaborative features for adding notes, attachments, and comments to tasks and projects.

Lastly, Motion offers a Meeting Scheduler, which is great because it allows you to easily share availability and create a custom website for booking time on your calendar.

Useful Features

• Quick and easy setup
• Meeting scheduler
• Intelligent AI-powered calendar
• Automatic task and project manager
• All-in-one place integration

Pricing

Motion offers a 7-day free trial. After the trial period, users can choose from the following pricing plans:

1. Individual Plan: $34/month ($19/month when billed annually)
2. Team Plan: $20/user/month ($12/month billed annually)

3. Morgen

Morgen is a unified calendar, scheduler, and task manager tool that aims to simplify the management of work and life schedules.

It provides a centralized platform for calendar and task management, allowing you to consolidate calendars and sync them with to-do lists.

One of the key features of Morgen is the ability to easily schedule your to-do tasks and allocate time for important activities directly in your calendar.

Morgen also offers hassle-free meeting scheduling through customizable booking pages and scheduling links.

You can share your availability with others, making the process of scheduling meetings more efficient and reducing back-and-forth communication.

Moreover, Morgen provides additional features to improve productivity.

For example, it allows you to declutter your calendars by deleting duplicate events. Additionally, it facilitates multi-time zone scheduling, making it easier to manage events across different time zones.

With its user-friendly interface, Morgen supports various platforms such as Windows, Mac, Linux, Android, and iOS, ensuring accessibility across devices.

Useful Features

• Consolidation and synchronization of multiple calendars
• Integration with various to-do apps
• Task scheduling directly within the calendar
• Multi-time zone scheduling support
• Customizable booking pages for hassle-free meeting scheduling

Pricing

Morgen has a Basic plan which is completely free to use. The Plus plan costs $6/month ($4/month on annual billing) and the Pro plan costs $14/month ($9/month when billed annually). The paid plan has a 14-day free trial.

6. Skedpal

SkedPal is an intelligent time-blocking and scheduling tool that combines task management and calendar functionalities.

It uses advanced algorithms to help you prioritize tasks, create efficient schedules, and manage your time effectively.

With SkedPal, you have a single app that integrates your to-do lists and calendar, eliminating the need to switch between multiple tools.

Additionally, SkedPal offers a unified workspace that combines projects, tasks, notes, and calendar events.

You can create nested lists to organize your tasks and easily break down big tasks into smaller sub-tasks.

Moreover, SkedPal supports rich text notes and file attachments, enhancing project and task management.

Furthermore, SkedPal provides a single calendar view that includes all work and personal tasks and meetings.

This feature enables you to have a comprehensive overview of your schedule.

Useful Features

• Intelligent time blocking
• Goal and routine scheduling
• Create infinite nested lists to organize tasks
• Rich text notes and file attachments
• Integrations with Google Calendar, Outlook Calendar, and more

Pricing

SkedPal has a 14-day free trial, The monthly paid plan starts at around $14/month.

7. Cron

Cron Calendar’s primary purpose is to help you schedule meetings and manage your time more efficiently.

By integrating deeply with your Google Calendar accounts, Cron Calendar ensures seamless synchronization of all your events and resources.

With its sleek design and intuitive interface, it offers a user-friendly experience for managing your schedule on the go.

You can easily access and manage multiple time zones by dragging the time zone column to the right, allowing you to virtually “travel to any city” and add more time zones as needed.

Cron Calendar allows you to connect multiple calendar accounts and automatically sync events between them. This feature enables you to select an event and block it on different calendars.

For example, you can quickly block an event from your personal calendar on your work calendar, helping you effectively manage your schedule and avoid conflicts.

Moreover, Cron offers six different Home Screen Widgets that provide rich previews of upcoming events, a monthly overview, and a button for quickly adding events, among other functionalities.

Useful Features

• Scheduling and time management
• Sleek design and intuitive interface
• Multiple time zone management
• Connect multiple calendar accounts
• Conflict avoidance
• Home screen widgets

Pricing

As of writing this, Cron is free to use for Apple users.

8. Notion

Although Notion is primarily known as a note-taking and project management app, it seamlessly integrates the functionalities of a traditional calendar with its flexible and collaborative features.

With Notion, you can effortlessly organize your schedule, plan events, and keep track of important deadlines, all within the same workspace where you manage your tasks, projects, and documents.

Notion offers a visually appealing and intuitive interface, providing you with the flexibility to view your calendar in various formats, such as month, week, or day, depending on your preference.

With Notion, adding events, appointments, and tasks to your calendar is quick and easy, requiring just a few clicks.

You can also set reminders, assign tasks to team members, and include relevant notes or attachments.

Switching between different calendar views, such as month, week, or day, is effortless, allowing you to gain a comprehensive overview or focus on specific timeframes as needed.

Moreover, Notion enables you to share your calendar with team members, clients, or collaborators, granting them the ability to view and contribute to your schedule.

Useful Features

• Easy scheduling
• Customizable views (month, week, day)
• Collaboration and sharing
• Integration with other Notion features
• Cross-platform synchronization

Pricing

Notion offers a freemium pricing model, where you can use the core features of the tool for free. Notion offers paid plans starting at $10/month. If you are a student with a university email ID, you get to use the paid plan for free.

9. Amplenote

Amplenote stands out as a comprehensive tool that combines note-taking, to-do lists, and calendar scheduling, enabling you to streamline your workflow and stay organized.

With Amplenote, you can effectively capture and manage your ideas using various modes and features.

Amplenote’s “Jots” mode allows you to log daily activities and quickly capture inspiration wherever it strikes. It helps you jot down ideas and important information on the go, ensuring that you don’t lose valuable thoughts.

In the “Notes” mode, Amplenote enables you to connect and refine ideas, allowing you to discover their best versions.

You can organize your notes, add rich footnotes to enhance your writing and embed pictures, videos, Google Sheets, and other elements within your notes.

Amplenote’s “Tasks” mode helps you prioritize the most important to-do items lurking within your notes.

It offers a task-ranking system based on the famous Eisenhower Matrix, which clarifies which tasks to focus on today.

Furthermore, the “Calendar” mode in Amplenote allows you to drag and drop tasks into a schedule that optimizes every precious minute.

It helps you plan your day, allocate time slots for specific tasks, and visualize your commitments in a calendar view.

Useful Features

• Publishing and collaboration capabilities
• Effortless imports from Evernote, Roam, and more
• Keyboard-friendly navigation
• Quick Task Bar for capturing ideas
• Complements Zettelkasten system

Pricing

Amplenote has a personal plan that is completely free to use. The Pro plan costs $5.48/month. The Unlimited plan costs $10/month while the Founder plan costs $20/month.

10. Vimcal

Vimcal is a powerful calendar application designed to empower you with complete control over your time.

With Vimcal, you can experience lightning-fast performance and ease of use, enabling you to accomplish tasks quickly. You can utilize hotkeys and natural language commands to streamline your workflow.

This means you can instruct Vimcal to perform actions or navigate through the calendar using simple keyboard shortcuts or by typing instructions in a natural language format.

For example, you can say “Schedule a meeting with John tomorrow at 2 PM” or use a hotkey to instantly create events without manually clicking through various options.

One of the standout features of Vimcal is its AI Scheduling Assistant.

By leveraging artificial intelligence, Vimcal can provide intelligent suggestions and options to streamline your scheduling process.

It can automatically propose suitable meeting times based on your availability and preferences, eliminating the need for back-and-forth communication.

Vimcal is not limited to desktop usage; it also offers a mobile application for iOS devices, ensuring you can access your calendar on the go.

Useful Features

• Unified calendar view for coordination across multiple accounts
• Lightning-fast performance and responsiveness
• Hotkeys and natural language commands for quick actions
• AI Scheduling Assistant for intelligent scheduling suggestions
• Time zone support for easy scheduling across different regions
• Social profiles and company dossiers for better interaction with contacts

Pricing

Vimcal has an. iOS-only free. The paid plan (iOS + Desktop) costs $15/month (or $12.5/month on annual billing).