If you are a student, especially one who is pursuing an undergraduate or master’s degree, you can feel like you are constantly juggling a million different things.
Classes, homework, extracurriculars, socializing… the list goes on.
And on top of all of that, you often have to work on group projects. If you are not careful, project management can easily become a project in and of itself.
But don’t worry, we’re here to help. In this article, we will review the 12 best project management apps and tools for hustling students like you who are looking for something that makes your academic life a lot easier.
With these apps, you can easily keep track of deadlines, assigned tasks, and progress reports.
Our Top 3 Recommendations
If you’re looking for an all-in-one project management solution, ClickUp is the way to go.
It’s packed with features to help you stay organized and on top of your project, while still being easy to use.
With ClickUp, you can create tasks and subtasks, set priorities and due dates, assign tasks to team members, and track your project’s progress.
And if you need a little help getting started, there are plenty of tutorials and support resources available.
With ClickUp automation, you can easily create automatic processes to your routine project management tasks, saving you time and energy.
Besides, thanks to their collaboration feature, you can easily highlight or annotate project documents, making it easy for team members to provide feedback (real-time editing).
- Gantt charts
- Calendar view
- Recurring tasks
- Mind mapping (for project brainstorming)
The user interface of ClickUp is clean and easy to use, and the site is very responsive. I’ve found that I can easily keep track of what I need to do and when it’s due, which is a huge help.
The ability to create subtasks is also really helpful, as it allows me to break down larger tasks into smaller, more manageable pieces.
Agreed that the interface can be a bit overwhelming at first, but you’ll quickly get used to it and find that it’s actually quite intuitive.
And if you ever get stuck, there are plenty of resources (tutorials, FAQs, etc.) to help you out.
ClickUp has a forever-free plan. The Unlimited plan costs $9/month, the Business plan costs $19/month and the Business Plus plan costs $29/month.
With Todoist, students can create projects and tasks, set due dates, and track their progress. They can also share projects with classmates and collaborate on group assignments.
Todoist makes it easy to see what needs to be done and when it needs to be done, so students can stay on top of their work and avoid missing deadlines.
The interface is clean and user-friendly, and the app syncs across all devices, so you can access your projects from anywhere within no time.
And I can’t mention their Natural Language Understanding feature enough – it’s fantastic for students who want to set up their project tasks quickly without having to fiddle around with dates and times.
When you don’t have the motivation to do the project, their karma reward system will give you some points every time you finish a task, and this could be a good way to push yourself to do more.
Todoist also integrates with your Google Calendar, so you can see your project deadlines along with the rest of your schedule.
- Create projects and tasks
- Set due dates
- Track progress
- Add tasks fast through NLP
- Get points (karma) for completing tasks
- Integrates with Google Calendar (and more)
Todoist is simple to use and easy to get started with, which makes it great for users of all experience levels.
The app has a clean and intuitive interface, and the features are easy to find and use.
Todoist also offers a great deal of flexibility, allowing you to customize your tasks and projects to suit your needs with a variety of themes to choose from.
Todoist offers a free plan with all the essential task management features. Their Pro and Business plans cost $5 and $8/month respectively and unlock access to premium features like reminders, variety in themes, and more project templates.
Notion is a flexible project management tool that can be adapted to a variety of different learning styles and preferences.
For example, students who prefer visual learning can use Notion to create mind maps or flow charts of their project plan (all thanks to Apption’s embeddable Notion widgets).
Those who prefer more linear and sequential learning can use Notion to create a step-by-step guide with deadlines and checkpoints.
And for students who like to take a more hands-on approach, Notion allows you to create custom templates and workflows that can be easily shared with team members.
No matter what your learning style is, Notion can help you keep your projects organized and on track.
Without ever leaving your keyboard, you can – create project timelines, assign tasks to team members, set deadlines and reminders, upload and share project files, and much more!
The awesome part?
Notion comes with a variety of templates that you can use to get started with your project management. There’s even a project management template specifically for students!
Collaborating on projects has never been easier – with Notion’s real-time editing and commenting features, you and your team can work on the same project at the same time without ever getting in each other’s way.
- Customizable project management templates
- Kanban boards
- Gantt charts
- File sharing
- Deadlines and reminders
- Team collaboration
At first glance, Notion may seem like yet another online productivity tool. However, upon closer inspection, it quickly becomes apparent that Notion is much more than that.
It is a versatile platform that can be used for everything from taking notes to managing projects.
And the best part is that it is extremely user-friendly. The interface is clean and uncluttered, making it easy to find the features you need.
Navigation is intuitive, and tasks can be completed with just a few clicks. Whether you’re looking for a simple way to keep track of your thoughts or a powerful tool for managing complex projects, Notion is sure to exceed your expectations.
Notion offers a free plan that includes unlimited pages and blocks. The Personal plan starts at $5 per month while the Team plan costs $10 per month.
Zoho Projects is a project management software that can be used by students to manage their school projects.
It includes features such as task lists, milestones, Gantt charts, and file sharing.
Students can use Zoho Projects to collaborate with their classmates on projects and to keep track of their progress.
Additionally, It can be used to communicate with instructors and to submit project deliverables.
With features like Project Timesheets, project managers can track the time spent on tasks and generate reports.
And with Task Automation, project managers can automate repetitive tasks such as sending reminders and assigning tasks.
You can connect Zoho Projects with any of your favorite software which makes the project management process more robust.
- Task lists
- Gantt charts
- File sharing
- Project Timesheets
- Task Automation
Zoho Projects is designed to be user-friendly, and it offers a variety of features to help users stay organized and on track.
The interface is intuitive and easy to navigate, and users can create custom views to better suit their workflows.
Additionally, Zoho Projects offers a variety of integrations with other Zoho products, as well as third-party tools like Google Drive and Dropbox. This makes it easy to attach files and share project information with team members.
Zoho Projects offers a free plan as well as a 10-day free trial on their paid plans:
- Premium (Starts at $4.25/month/ up to 50 members)
- Enterprise (Starts at $8.50/month/ unlimited members)
Coda.io is a document app that allows users to create and edit documents on the go.
The app is available for both iOS and Android devices, and it offers a variety of features that make it a convenient tool for busy professionals.
One of the most useful features of Coda.io is its real-time collaboration capabilities. users can invite others to view and edit their documents in real-time, and they can also leave comments on specific sections of the document.
This makes it easy to get feedback from colleagues or clients without having to schedule a meeting.
In addition, Coda.io also offers a variety of templates that can be used to create standard documents, such as contracts or proposals. This saves users from having to start from scratch every time they need to create a new document.
You can drag and drop and insert any elements you want into your project management document.
- Create and edit documents on the go
- Real-time collaboration capabilities
- A variety of document templates
- Drag and drop interface
Coda is a document app that strives to provide an exceptional user experience. The app is designed to be clean and organized, with a minimalistic interface that makes it easy to navigate.
The app also features a variety of helpful tools, such as the ability to create tables and insert links just by dragging and dropping.
And its templates are not only easy to use but also customizable, so you can create a document that perfectly suits your needs.
If you’re new to Coda, don’t worry as they offer a free plan for beginners. And if you find that you like it and want to upgrade, their Pro plan is only $10/month. But if you think you’ll need the power of the team behind you, go ahead and sign up for their Team plan at $30/month.
Sorted is a simple, yet effective, hyper-scheduling app (only for Apple users as of now) that helps you organize your life. It allows you to create task lists, set reminders, and track your progress over time.
It does this by combining your to-do list, calendar, and notes into one place as a unified timeline so you can get a clear overview of what needs to be done and when.
It can act as your time-blocking companion and project management tool, all in one. You can use it to plan and organize your school projects by creating tasks, setting deadlines, and assigning team members.
Their Magic Select and Time Ruler features make it easy to adjust your schedule on the fly and plan ahead for future projects. You can easily rearrange tasks, set alarms, and add subtasks with just a few taps.
Most importantly, the selection capability is so flexible that you can move things around without losing your place.
Sorted also supports Natural Language Processing (NLP) which allows you to create tasks in plain English and it will automatically interpret what you need to do.
- Repeat tasks
- Flexible tasks timeline
- Theme options
- Integration with Siri
- Automatic backup
Sorted is a great app for organizing your life. It’s simple to use and very user-friendly. You can create multiple lists, set reminders, and even share lists with others.
I love being able to see all of my tasks in one place and knowing that I won’t forget anything important.
It also syncs with my calendar, so I can see my tasks for the day, week, or month.
Sorted has a free plan. However, their paid plan for iOS costs $14.99 while the premium plan for macOS costs $24.99.
With Craft.do, you can easily create and edit documents with others in real time. No more waiting for comments or tracking changes – with Craft.do, everyone can work on the same document at the same time.
And because of Craft.do is cloud-based, you can access your documents from anywhere. So whether you’re working on a project at school, at home, or on the go, you can always stay up to date.
Agreed that Craft does not compete with Coda when it comes to project management features.
But it’s still one of the easiest project management tools for students, as it allows real-time collaboration on project documentation.
Craft also provides various page styling options and a range of document templates (for project proposals, project reports, etc.) that you can use to get started on your project quickly.
And just like Notion, you can create internally linked database entries in Craft.do to better organize your project information.
- Real-time collaboration on project documentation
- Various page styling options
- Range of document templates
- Internal linking of database entries
- Easy export options
The Craft.do document app is designed to make your life easier by helping you keep track of all your important documents in one place.
The app is very user-friendly and easy to navigate. You can create folders to organize your documents, and the search function makes it quick and easy to find what you’re looking for.
The app also allows you to share documents with others, and you can set permissions so that only certain people have access to certain documents.
Craft comes with a Starter plan that is free to use. The Personal Pro plan costs $6/month whereas the Business plan costs $12/month.
Trello is a project management tool that can be used by students to help them stay organized and on track.
With Trello, students can create boards to track their assignments, due dates, and progress.
They can also add notes and attachments to their boards, making it easy to keep all of their course materials in one place.
In addition, Trello offers a variety of features that make collaboration easy, such as the ability to @mention other users and leave comments on boards.
Simplicity blended with a handful of features makes Trello an excellent simplistic project management tool for students.
One another superpower of Trello is Power-ups. It gives you the ability to enhance the functionality of your boards by integrating with other productivity tools, such as Google Drive, Evernote, and Slack.
You can also use their automation rules to automate repetitive tasks, such as creating new cards when items are added to a Google Drive folder or sending reminders to team members when a project is due (thank you, assistant Butler).
- Kanban boards
- Attachments & Comments
- Calendar view
- Sort and filter tasks
- Power-ups & easy no-code automation
Trello is extremely user-friendly. The interface is clean and straightforward, making it easy to understand how to use the tool.
Creating a board is simple, and you can add as many lists and cards as you need to keep track of your project.
Additionally, the calendar view helps see upcoming deadlines, and the Power-ups make it easy to integrate Trello with other productivity tools.
Also, effortless drag and drop to and from the Kanban boards make it so much easier to organize and manage your project.
Trello has a free plan that allows you to create unlimited cards and up to 10 boards per workspace. The Standard plan costs $5/month, the Premium plan costs $10/month and the Enterprise plan costs $17.5/month.
Podio is a flexible project management tool that can be customized to fit the needs of any team. With Podio, you can create projects, set deadlines, assign tasks, and track progress all in one place.
You can also add files and multimedia content to your projects, making it easy to keep everyone on the same page.
In addition, Podio’s interface is designed to be as user-friendly as possible, so you can get started managing your projects right away.
You can even automate tasks with workflows, so you can focus on more important things.
Podio is a great project management tool for students because it is so versatile and easy
Whether you’re working on a small personal project or a large corporate initiative, Podio is a nice tool for keeping everything organized.
- Customizable project management tool
- Create projects, set deadlines, assign tasks, and track progress all in one place
- Add files and multimedia content to projects
- User-friendly interface
- Automate tasks with workflows
Podio has a simple, intuitive interface that makes it easy to get started. You can create a workspace for your team, and add project-specific apps to help you stay organized.
You can also use Podio to communicate with your team members and track progress on projects.
The best part of Podio is that it is highly customizable yet stupidly simple to use, so you can use it in a way that works best for you and your team.
The free plan is free for five employees. The Basic plan costs $9/month followed by the Plus and Premium plans which costs $14 and $24 per month respectively.
Smartsheet is a cloud-based platform that allows users to collaborate on projects and manage workflows.
One of the key features of Smartsheet is its flexibility – users can create their custom views and forms, and add new columns and sheets as needed.
This makes Smartsheet an ideal tool for managing complex projects with multiple stakeholders.
Smartsheet also offers a variety of features to help team members stay organized and on track, including real-time updates, Gantt charts, and email notifications.
And because Smartsheet is cloud-based, users can access their data from anywhere, at any time.
Whether you’re coordinating a global marketing campaign or simply trying to keep track of your team’s tasks, Smartsheet can help you get the job done.
- Project management
- Task management
- Gantt charts
- Flexible views and forms
- Real-time updates
Smartsheet is easy to use and offers a variety of features, including task tracking, file sharing, and real-time updates.
The user interface is clean and intuitive, making it simple to get started with Smartsheet.
However, the platform is also powerful and flexible, with options for customizing workflows and integrating with other Business tools which can make it somewhat overwhelming for new users.
Smartsheet offers a 30-day free trial. You can then choose to upgrade to either of their paid plans:
- Pro ($9/month)
- Business ($32/month)
Asana is a project management tool that helps you keep track of your tasks and goals. It’s perfect for students who are just getting started with project management, as it’s easy to use and understand.
It can be used to create to-do lists, set deadlines, and assign tasks to team members.
Asana can also be used to send reminders and messages, and to track the progress of individual team members.
In addition, Asana can be used to store files and documents related to a project. It is a versatile tool that can be used for a variety of purposes including project management, task management, and team collaboration.
Their Kanban Board view is super responsive and visually appealing, which is important for project management as you want to be able to see the project as a whole at a glance.
And with their Reporting feature, you can see how much progress has been made on a project, and identify any areas that need improvement.
- Perfect for beginners
- To-do lists
- Set deadlines
- Assign tasks
- Track progress
- Analytics and Reporting
Asana is a great tool for managing tasks and projects. The interface is clean and easy to use, and the app is highly customizable.
I love being able to create different workspaces for different purposes, and the ability to add subtasks and comments makes it easy to keep track of everything.
The calendar feature is also very helpful for seeing what’s coming up and keeping on top of deadlines.
Its Basic version is completely free. The Premium and Business plans cost $13.49 and $30.49/month respectively.
ProofHub is a project management software that helps students to stay organized and on top of their work.
With ProofHub, students can create to-do lists, set deadlines, and track their progress on projects.
It also enables students to share files and collaborate with others. As a result, ProofHub can be a valuable tool for students who are looking to get ahead in their studies.
In addition to helping students stay organized, ProofHub can also save them time. ProofHub comes with different views that allow students to see what tasks need to be done and when they are due.
ProofHub also comes with custom workflows that enable students to automate their project management processes.
- To-do lists
- Set deadlines
- Track progress
- File sharing
- Custom workflows
ProofHub is designed to streamline workflows and keep everyone on the same page, from start to finish.
The user interface is clean and simple, making it easy to get started with ProofHub. Within each project, several sub-tabs help to break down the project into smaller tasks.
The home page starts with a nice greeting and then goes into a project overview. I like that you can see all of your projects in one place, as well as their individual status/ activities.
You get a 30-day free trial and then you can either jump to their Essential plan which costs $50/month or the Ultimate Control plan which costs $99/month.
A good project management app for students can help them to organize and plan their school projects more effectively.
By using the right tool, students can minimize distractions and better focus on completing their project goals.
With the amount of information available online, students need to find the right tool(s) that works best for them to stay organized and be successful in completing their project goals.
Hopefully, this article helped find the most suitable app for your project management needs!