
Did you know that the average knowledge worker spends 2.5 hours a day just searching for information?
But wait, it gets better.
We’re creating 2.5 quintillion bytes of data every single day. That’s a 2.5 followed by 18 zeros.
To put that in perspective, if each byte were a grain of sand, we’d be burying the entire Earth under a new Sahara Desert.
Every. Single. Day.
And what are we doing with all this information?
Forgetting it, mostly.
Studies show we forget about 50% of new information within an hour, and up to 70% within a day.
I mean, what the holy hell!
We’re all walking around with skulls full of half-formed ideas, forgotten to-do lists, and that one song lyric we can’t get rid of.
What now?
Enter personal knowledge management tools.
These tools can capture your ideas, organize your thoughts, and even make connections you didn’t see.
In this article, we’re going to look at 15 of the best personal knowledge management tools out there.
The Best PKM Tools At A Glance
Tool | Standout Features | Starting Price (Paid Plan) |
Notion | All-in-one workspace, AI integration, customizable templates | $8/month |
Obsidian | Local storage, graph view, extensive plugin ecosystem | $50/year (for commercial use) |
Logseq | Outlining system, bidirectional linking, open-source | Free |
ClickUp | 15+ customizable views, AI assistant, extensive integrations | $7/month |
Coda | Dynamic tables, no-code automation, AI-powered assistance | $12/month |
Confluence | Real-time collaboration, AI writing assistant, extensive templates | $6.05/month |
Heptabase | Visual canvas, nested whiteboards, PDF annotation | $8.99/month |
Snipd | AI-powered podcast insights, episode summaries & integrations with PKM apps | Not specified (varies by country) |
Bear | Intuitive Markdown formatting, nested tags, note encryption | $2.99/month |
Milanote | Visual boards, flexible content types, web clipper | $9.99/month |
Tana | Supertag system, AI-powered insights, voice memos with transcription | $14/month |
Workflowy | Infinitely nested bullet points, instant search, collaborative sharing | $8.99/month |
Todoist | Natural language input, cross-platform availability, extensive integrations | $4/month |
Readwise | Syncs highlight from multiple sources, daily review, AI-powered “Ghostreader” | $5.59/month (Lite plan) |
Capacities | Object-based organization, AI assistant, customizable object types | $11.99/month |
1. Notion
Notion is a unified workspace that combines note-taking, project management, and collaboration tools.
Notion replaces having a need to use different apps for notes, to-do lists, and project planning.
The core of Notion is its block-based system. Every piece of content—text, images, tables, even embedded files—is a block.
You can move these blocks around, nest them inside each other, and transform them on the fly.
This might sound complex, but it’s actually liberating. A simple note can grow into a full-fledged project plan without ever leaving Notion.
But flexibility alone isn’t enough. Notion also provides powerful organizational tools.
You can create wikis to centralize your team’s knowledge. Build databases to track anything from book lists to product roadmaps. Set up kanban boards for visual project management.
All of these tools live in the same space, interconnected.
Collaboration is baked into Notion’s DNA. Real-time editing, comments, and mentions make teamwork seamless.
You can even open up specific pages to the public, turning Notion into a lightweight website builder.
For power users, Notion offers formulas, relational databases, and API access. These features let you build complex systems that automatically organize and surface relevant information.
Notion’s newest offering is AI integration. It can help with writing, summarizing, and even answering questions about your content.
Notion Features
- Customizable workspace with block-based content
- Document creation and wiki functionality
- Database capabilities for structured information
- Project management tools including kanban boards
- Real-time collaboration and sharing options
- AI-powered assistance for writing and information retrieval
- Integration with popular tools (Slack, GitHub, Google Drive)
Notion Price & Plans
Notion offers a tiered pricing structure:
- Free: For individuals or small teams. Includes basic features with some limitations.
- Plus ($12/month billed annually): Expanded storage and collaboration features.
- Business ($18/month billed annually): Advanced features, enhanced security, and analytics.
Notion AI can be added to any plan for an additional $8 per member per month (billed annually).
2. Obsidian

Obsidian is a knowledge management app that lets you create and link plain-text notes.
Obsidian treats your notes as a network of ideas. It’s just a bunch of markdown files on your computer. No fancy formats, no cloud storage you don’t control.
This simplicity is powerful. Your notes are always yours, readable by any text editor.
The real fun begins when you start connecting these orphan notes. You can link any part of any note to any other note. This creates a web of knowledge that mirrors how your brain actually works.
Ideas build on each other and connect in unexpected ways. Obsidian gets this.
As you build your network of notes, Obsidian can show you connections you might have missed. It has a graph view that visualizes your entire knowledge base.
Obsidian also lets you customize your setup with plugins and themes.
Need a new feature?
There’s probably a plugin for that.
Obsidian’s canvas feature lets you lay out your ideas visually. It’s not just another mind-mapping tool. It’s a space where you can embed notes, images, and even interactive web pages.
Your notes stay on your device by default. No one else can read them, not even the app’s creators.
This local-first approach has another benefit: speed. Your notes are instantly accessible, even offline.
And if you want to share your knowledge? Obsidian lets you publish your notes as a website with just a few clicks.
Obsidian Features
- Local storage of notes in plain text markdown format
- Bi-directional linking between notes
- Interactive graph view of your note network
- Canvas for visual organization of ideas
- Customizable with plugins and themes
- Optional end-to-end encrypted sync across devices
- Publish notes as a website
Obsidian Price & Plans
Obsidian’s pricing is refreshingly straightforward. It’s free for personal use, with all features included.
For commercial use (in for-profit organizations with two or more employees), it’s $50 per user, per year. This includes a 14-day trial and priority support.
Two optional add-ons are available:
- Sync: $5 per user, per month. Syncs your notes across devices with end-to-end encryption.
- Publish: $10 per site, per month. Lets you publish your notes as a website.
There’s also a one-time “Catalyst” tier starting at $25. It supports development and gives early access to beta versions.
3. Logseq
Logseq is an open-source personal knowledge management tool. It’s designed for anyone who deals with lots of information daily—students, academics, writers, project managers, and developers.
Logseq is similar to Obsidian in some ways.
When you write in Logseq, you’re not just taking notes. You’re building a personal knowledge graph.
Every thought you jot down can link to others. It’s like your brain, but with a search function and without the forgetfulness.
The core of Logseq is its outlining system.
You write in nested bullet points. It forces you to structure your thoughts hierarchically. You naturally organize ideas into main points and sub-points.
But Logseq’s real power comes from linked references. You can link any word or phrase to another page.
These links work both ways.
Click on a link, and you’ll see not just the page you linked to, but also every other page that links back to it. This builds context automatically.
Let’s say you’re researching climate change. You make notes on various studies, policies, and news articles. As you link related concepts, Logseq builds a web of connections.
When you revisit any piece of information, you’ll see all related notes.
Logseq also has a query system. It’s like having a personal assistant who knows everything you’ve ever written.
You can ask questions like “Show me all tasks related to project X that are due this week” or “Find all notes mentioning renewable energy from the past month”.
Logseq Features
- Outlining system for structured note-taking
- Bidirectional linking for building context
- Advanced query system for information retrieval
- PDF annotation integrated with notes
- Task management with priorities and scheduling
- Flashcard system for active recall
- Whiteboard for visual thinking and brainstorming
- Extensive customization through plugins and themes
Logseq Price & Plans
Logseq is free and open-source.
4. ClickUp
ClickUp is a comprehensive work management platform that centralizes tasks, projects, and team collaboration in one place.
Most productivity apps solve one problem but create three more. They’re either too rigid or so customizable you need a Ph.D. to set them up.
ClickUp is flexible enough to bend to your will but structured enough to keep you on track.
Its AI assistant is more than just a chatbot with a fancy name. It’s a context-aware tool that can draft emails, summarize meetings, or even help brainstorm ideas.
ClickUp’s 15+ views aren’t just gimmicks. Some of us are list people, others require a Kanban board, and then there are the Gantt chart aficionados.
Customization in ClickUp goes beyond changing color schemes. You can create custom fields, statuses, and relationships between tasks.
ClickUp also excels at collaboration. Whiteboards let you brainstorm visually, Docs provide a space for detailed project plans, and comments keep discussions contextual.
The hierarchy structure in ClickUp—Workspaces, Spaces, Folders, Lists, and Tasks—might seem complex at first.
But it’s this structure that allows ClickUp to scale from personal to-do lists to enterprise-level project management without breaking a sweat.
ClickUp Features
- AI-powered assistant for various tasks
- 15+ customizable views (list, board, Gantt, etc.)
- Collaboration tools (Whiteboards, Docs, Comments)
- Built-in time tracking and reporting
- 1,000+ integrations
- Powerful automation capabilities
- Comprehensive reporting and goal-tracking
- ClickApps for added functionality
ClickUp Price & Plans
ClickUp offers a tiered pricing structure to accommodate different needs:
1. Free Forever: $0/month
- Suitable for personal use and small teams
- Includes 100 MB storage and basic features
2. Unlimited: $7/member/month (billed annually)
- Ideal for small teams
- Unlimited storage and advanced features
3. Business: $12/member/month (billed annually)
- Perfect for mid-sized teams
- Includes additional security and customization options
5. Coda
Coda is an all-in-one collaborative platform that combines documents, spreadsheets, and applications into a single, customizable workspace.
Coda is a flexible document editor. But calling it a document editor undersells it. Each Coda doc can contain an entire ecosystem of interconnected information and tools.
Take tables.
In Coda, they’re not just grids of data. They’re dynamic. You can view the same dataset as a kanban board, a calendar, or a chart.
But Coda’s real power lies in its no-code capabilities.
Anyone on your team can add formulas, buttons, or automation. You don’t need to be a programmer to build a custom app for your team’s specific workflow.
Here’s how this plays out in practice:
Your marketing team could track campaigns, automate report generation, and manage content calendars—all in one doc.
Coda also packs some serious AI muscle. Coda Brain acts like a knowledge base, helping you quickly find information across your docs.
Coda AI takes it a step further, assisting with everything from meeting summaries to data analysis.
Coda Features
- Flexible document editor with nested pages
- Dynamic tables with multiple view options
- No-code automation and app building
- AI-powered assistance (Coda Brain and Coda AI)
- Extensive integration options (Packs)
- Rich template gallery
- Collaborative editing and commenting
Coda Price & Plans
Coda offers a free plan with core features. Paid plans start at $12 per Doc Maker per month, with editors always free.
6. Confluence
Confluence is a versatile knowledge management platform that helps individuals and teams organize, share, and collaborate on information.
Confluence is dynamic. Your knowledge evolves as you work, and Confluence evolves with you.
Start with a simple note, and watch it transform into a fully-fledged project plan or a comprehensive wiki.
Confluence is super flexible.
You can create anything from simple text documents to complex databases.
Want to visualize your thoughts? Use the built-in whiteboard feature.
Need to track tasks? Set up a database.
Have a flash of inspiration? Jot it down in a quick note.
Then we move on to something even more powerful: Confluence’s AI-powered assistant. It can help you write, summarize, or even generate ideas.
Confluence also shines when you start collaborating. Share your pages with team members, and watch as ideas cross-pollinate.
The real-time editing feature means you can work together simultaneously, seeing changes as they happen.
For those who love structure, Confluence offers a wide range of templates. From meeting notes to project plans, these templates give you a head start and ensure consistency.
Confluence Features
- AI-powered writing and ideation assistant
- Real-time collaboration on pages and whiteboards
- Customizable templates for various content types
- Powerful, content-deep search functionality
- Flexible organization with spaces and hierarchical pages
- Integration with popular productivity tools
Confluence Price & Plans
Confluence offers a range of pricing options to suit different needs and budgets:
Free: This plan costs nothing and supports up to 10 users. It includes unlimited pages and spaces, basic templates, and 2GB of file storage.
Standard: At $6.05 per member per month, this plan adds unlimited users, more storage (250GB), and advanced permissions.
Premium: For $11.55 per month per member, you get advanced features like analytics, unlimited storage, and the AI assistant.
7. Heptabase
Heptabase is a visual personal knowledge management tool that combines whiteboard-style thinking with structured note-taking.
Heptabase uses a visual canvas. You can nest whiteboards within whiteboards, creating a hierarchy of knowledge that’s both flexible and organized.
You will love how Heptabase handles connections. Any note can exist in multiple places.
That fact about carbon sequestration?
It might be relevant in your “forests” board and your “ocean ecosystems” board. In Heptabase, it can live in both places, updating everywhere if you edit it.
For researchers, the PDF annotation feature is phenomenal. You can pull highlights directly onto your whiteboard.
Heptabase also includes a journaling feature.
This isn’t just for personal reflections. It’s a capture tool for fleeting thoughts. You can easily drag ideas from your journal onto relevant project boards.
Moreover, project managers will appreciate the Kanban and table views.
You can track tasks, add custom properties, and switch between visual and structured views of your projects.
One often-overlooked feature is Heptabase’s offline capability. Your notes sync across devices but are always available locally.
Heptabase Features
- Visual whiteboard interface with nested boards
- Bi-directional linking between notes
- PDF annotation and integration
- Daily journaling with idea extraction
- Kanban and table views for project management
- Offline access with local-first architecture
- Cross-platform sync (desktop, mobile, web)
Heptabase Price & Plans
Heptabase offers two pricing tiers:
- Monthly: $11.99/month, 1-week free trial
- Yearly: $8.99/month (billed at $107.88/year), 1-week free trial
Both plans include all features. The yearly plan saves you 25% if you’re ready to commit.
8. Snipd
Snipd is a personal knowledge management tool that transforms podcasts into actionable insights.
It uses AI to help you capture, understand, and integrate knowledge from audio content into your broader learning system.
You’re listening to a podcast and hear something interesting. Normally, you’d pause, open your notes app, and type furiously.
With Snipd, you just tap your headphones. The AI grabs that moment, transcribes it, and even summarizes the key point.
The good news is that Snipd lets you do much more than just capture moments.
It helps you understand entire episodes. For each podcast, you get an AI-generated summary. It’s more like the cliff notes you wish you had in school—concise, insightful, and actually useful.
Snipd integrates with your existing knowledge management system. You can export your highlights and notes to tools like Notion, Readwise, or Obsidian.
That random insight from a podcast three months ago isn’t lost in a forgotten app. It’s right there in your main knowledge base, ready to spark new connections.
Snipd also solves the “I know I heard something about this, but where?” problem.
Full transcripts and a search function mean you can find that elusive piece of information in seconds.
The AI-generated chapters are another game-changer. They let you skip the fluff and dive straight into the parts you care about.
Snipd Features
- AI-powered highlighting with transcripts and summaries
- 5-minute episode summaries
- Full podcast transcripts with AI-generated chapters
- Easy sharing of highlights
- Integration with popular note-taking and PKM apps
- Guest identification and discovery
- In-transcript search function
Snipd Price & Plans
Snipd offers a freemium model. The free tier includes:
- Unlimited listening
- AI features for 2 podcasts per week
- Ability to run AI on unprocessed podcasts
The Premium plan includes:
- AI processing for up to 15 hours of unprocessed podcasts monthly
- Unlimited access to AI features for 500,000+ pre-processed podcasts
- Unlimited listening
Snipd doesn’t list a fixed price due to variations in different countries. To get the exact pricing, you’ll need to check within the app.
9. Bear
Bear is a personal knowledge management app that transforms how you capture, organize, and retrieve information. It’s built for people who think in text but need more than just words.
Bear, like Obsidian, uses Markdown.
In Bear, Markdown feels natural. You format as you type, without breaking your flow.
Tags in Bear aren’t just labels.
They’re a powerful organizational system. You can nest them, creating a flexible hierarchy that grows with your knowledge base. #work/projects/big-idea is a path, not just a tag.
This approach lets you build a personal wiki without the complexity of traditional systems.
But here’s where Bear really shines for knowledge management: it handles various types of content seamlessly.
Text, images, code snippets, and to-do lists all coexist in a single note. It’s like your brain—a mix of different types of information, all interconnected.
The search function is another standout feature.
It’s fast and thorough, searching not just text but also tags and even the contents of PDFs and images (with the Pro version). This turns Bear into a personal search engine for your knowledge.
Bear Features
- Intuitive Markdown formatting
- Nested tags for flexible organization
- Multi-device sync (Pro)
- Powerful search, including OCR (Pro)
- Support for various content types in a single note
- Note encryption
- Multiple export formats
- Sketching and image annotation
Bear Price & Plans
Bear offers a free tier that includes core features like local note storage and basic export options.
For more advanced needs, Bear Pro is available at $2.99/month or $29.99/year (15% off).
Pro adds crucial features for serious knowledge management: iCloud sync, advanced export formats, and OCR search.
A 7-day free trial lets you test Pro before committing.
10. Milanote
Milanote is a visual personal knowledge management tool that lets you organize ideas and projects into flexible boards.
It’s built for creatives, but don’t let that fool you. Anyone who deals with complex information can benefit from it.
When you open Milanote, you’re greeted with a blank canvas. This might seem intimidating at first, but it’s actually liberating.
You’re not forced into a predefined structure. You can arrange your thoughts however they naturally fit.
Let’s say you’re researching a complex topic.
In a traditional note-taking app, you’d end up with a long, scrolling document. Good luck finding anything in that mess later.
With Milanote, you can spread out your research visually. Main concepts become clusters. Connections between ideas become visible. You can actually see your knowledge grow.
Milanote is also about capturing new ideas. Their web clipper is surprisingly powerful.
Find an interesting article? Clip it.
A relevant image? Save it.
A crucial quote? Grab it.
All of these end up on your board, ready to be organized.
One of Milanote’s standout features is its flexibility with content types. Text notes, images, links, files, videos – they all live side by side on your board.
Collaboration is another area where Milanote shines. You can invite others to your boards, turning them into shared knowledge spaces.
Milanote Features
- Visual boards for organizing information
- Flexible content types (text, images, files, links)
- Web clipper for quick information capture
- Collaboration tools for shared knowledge
- Templates for various knowledge management needs
- Mobile app for on-the-go idea capture
Milanote Price & Plans
Milanote has a free plan and two paid tiers.
With the free plan, you get 100 notes, images, or links, plus 10 file uploads. You can even create unlimited shared boards, which is surprisingly generous for a free tier.
For serious personal knowledge managers, the Pro plan is where it’s at. At $9.99 per month (billed annually) or $12.50 (billed monthly), you get unlimited everything—notes, images, links, and file uploads.
Teams get a special deal. For $49 per month (billed annually), you can add up to 10 people.
11. Tana
Tana is what happens when AI meets your notes. It’s built on a knowledge graph foundation, enabling connections between ideas.
Tana is supercharged by its Supertag system.
Supertags are like smart labels that add structure to your notes. You can quickly categorize information and create custom fields, turning your notes into a flexible database.
Then we have Tana AI. It can summarize your notes, generate action items from meetings, and even help you make connections between different pieces of information.
Voice memos in Tana are particularly powerful.
Speak your thoughts, and Tana transcribes them, organizes the content, and integrates it into your knowledge base. This feature alone can dramatically reduce the friction in capturing ideas.
One of Tana’s standout features is its ability to chat with your own content. Ask questions about your notes, and the AI will provide answers based on your personal knowledge base.
Tana also plays well with popular PKM methodologies.
If you’re using Zettelkasten, GTD, or P.A.R.A., you can implement these systems within Tana and enhance them with its AI capabilities.
Tana Features
- Knowledge graph structure
- Supertags for flexible organization
- AI-powered summarization and insights
- Voice memos with automatic transcription and organization
- Chat interface for querying personal knowledge base
- Collaborative workspaces for teams
- Integration with popular PKM methodologies
Tana Price & Plans
Tana. has a forever free plan with up to 3 shared workspaces and 0.5 GB storage.
Then there is a Core plan at $18/month ($14 if billed annually), unlimited workspaces, 10GB storage, and 5000 AI credits/month.
12. Workflowy
Workflowy is a personal knowledge management tool that uses an infinitely nested bullet point structure to organize information. It’s deceptively simple at first glance.
Workflowy gives you bullets. That’s it. But these aren’t your average bullets.
Each bullet can contain more bullets. And those can contain even more. There’s no limit to how deep you can go.
Here’s an example of how you can use Workflowy:
You can start with high-level categories: Work, Personal Projects, Reading Notes, and Ideas. Each of these expands into more specific subcategories.
Under “Reading Notes,” you can have a bullet for each book you read. Under each book, you can add key ideas, quotes, and your own thoughts.
For work projects, you can create a bullet for each project. Under that, list tasks, meeting notes, and resources. You can collapse everything else and focus on just one project at a time.
You get the idea.
Workflowy’s search function is awesome.
It’s instant and searches across everything. You can find that half-remembered idea you jotted down months ago in seconds.
Workflowy Features
- Infinitely nested bullet points
- Powerful, instant search
- Tagging system
- Drag-and-drop reorganization
- Collaborative sharing
- Mobile apps for iOS and Android
- Kanban board view
- File and image attachments
Workflowy Price & Plans
Workflowy offers a free Basic plan with a monthly bullet limit.
The Pro plan costs $8.99/month. It removes the bullet limit and adds features like file attachments and priority support.
There’s a 7-day free trial on the Pro plan.
13. Todoist
Todoist is a task manager that actually works. It’s the digital equivalent of a reliable friend who never forgets what you tell them.
In the realm of personal knowledge management, capturing ideas quickly is crucial.
Todoist excels here.
Its natural language input lets you add tasks as fast as you can type them. “Read AI ethics paper by Friday” becomes a scheduled task without extra clicks.
But capturing is just the start.
Todoist’s real power lies in its organizational capabilities. Projects in Todoist aren’t just simple lists. They’re flexible containers for your knowledge.
You might have a project for “Book Notes,” another for “Research Ideas,” and another for “Learning Goals.”
Each project can have sub-projects.
Labels in Todoist act like tags in other PKM systems. They cut across projects, linking related ideas.
A label like “@toread” could span book notes, research papers, and blog posts. This cross-linking is key to building a robust knowledge network.
Furthermore, Priorities in Todoist aren’t just for urgency. They’re a way to highlight the most important pieces of information in your system.
The search function in Todoist is surprisingly powerful for a task manager. It lets you quickly retrieve information across all your projects and tasks.
Todoist Features
- Natural language input for quick information capture
- Projects and sub-projects for hierarchical organization
- Labels for cross-linking information
- Powerful search and filter capabilities
- Cross-platform availability for ubiquitous capture and access
- Integrations with 60+ apps for a connected PKM system
- Board view for visual information management
- Activity log for tracking knowledge processing
Todoist Price & Plans
Todoist’s pricing structure is straightforward:
- Beginner (Free): 5 active projects, 5 collaborators per project. Good for basic PKM needs.
- Pro ($4/month billed annually): 300 projects, 25 collaborators per project, reminders, comments, and more. Ideal for serious PKM users.
- Business ($6/user/month billed annually): All Pro features plus team collaboration tools. For when your PKM system needs to scale to a group.
14. Readwise
Readwise is a save now, read later app that helps you retain and utilize information from your digital reading.
Readwise aggregates your highlights and notes from various sources—Kindle, Instapaper, Pocket, iBooks, and more.
Things get wild with its daily review feature.
Using spaced repetition, Readwise resurfaces your highlights at optimal intervals. It’s about giving ideas multiple chances to stick, to connect with other concepts in your mind.
You might think you don’t have time for another daily habit. But these reviews are quick, customizable, and surprisingly addictive.
Readwise even lets you add notes, creating a dialogue with your past self. You can also tag highlights, building a personal knowledge taxonomy over time.
Integration with note-taking apps like Evernote, Notion, and Roam Research is seamless. Your highlights and notes flow automatically into your preferred thinking environment.
Readwise also offers a feature called Reader.
It’s an attempt to unify your reading experience across web articles, PDFs, and ebooks.
Readwise Features
- Syncs highlights from Kindle, Instapaper, Pocket, and more
- Daily review of highlights via email and app
- Tagging, noting, and powerful search capabilities
- Integration with note-taking apps like Evernote, Notion, and Roam
- Reader: an all-in-one reading solution with web highlighting, RSS, PDF support, and more
- AI-powered “Ghostreader” for asking questions about your reading
- Text-to-speech with lifelike voices
Readwise Price & Plans
Readwise isn’t free, but neither is wasting all the time you spend reading.
They offer two tiers:
- Readwise Lite: $5.59/month (billed annually)
- Readwise: $9.99/month (billed annually)
They offer a 30-day free trial, so you can see if it’s worth the price tag.
15. Capacities
Capacities call themselves “A studio for your mind”. They are not lying.
A unique thing about Capacities is that it organizes information as interconnected objects rather than files.
Instead of files, you work with objects—books, people, ideas.
It fundamentally changes how you interact with your knowledge. You’re no longer constrained by rigid folder structures or filename conventions.
Capacities allow you to link concepts, creating a web of knowledge that grows more valuable over time.
This network becomes a map of your thinking, revealing connections you might never have noticed in a traditional system.
But what about when inspiration strikes on the go?
Capacities offers a mobile app. It’s a full-fledged companion, allowing you to capture ideas, search your knowledge base, and add to your network of thoughts from anywhere.
Capacities also integrates AI in a practical way.
The AI assistant can interact with any object in your notes, helping you explore ideas, improve your writing, or gain new insights.
Capacities also play well with others. It offers input integrations for services like WhatsApp, Telegram, and email, allowing you to seamlessly capture ideas from various sources.
Capacities Features
- Object-based organization
- Networked note-taking
- AI assistant integration
- Robust mobile app
- Customizable object types and templates
- Strong security measures
- Input integrations (WhatsApp, Telegram, email)
Capacities Price & Plans
- Free: Unlimited spaces, objects, and blocks; 5GB total media uploads.
- Pro: $11.99/month; Unlimited media uploads, AI assistant, additional integrations.
- Believer: From $14.99/month; Early access to new features, supports independent development.
From Information Overload to Insight Overflow: Your Brain 2.0
Your brain’s a mess. A glorious, chaotic, idea-spewing mess.
And that’s okay.
The problem isn’t the mess—it’s thinking you need to clean it all up.
These 15 tools?
They’re not about tidying your mental junk drawer. They’re about turning that junk into gold.
Most people will read this list, nod sagely, and do absolutely jack shit about it.
Don’t be most people.
That’s a low bar, and you’re better than that.
Pick a tool. Any tool. Use it for a week. If it doesn’t click, try another.
Still need some help?
Here’s a decision tree to help you decide:
