Taskade vs Notion: I Tried Both, Here’s the Real Deal

Notion and Taskade are two super powerful productivity apps with AI and automation capabilities.

They help you with:

With that said, while they may look the same on the surface, some granular features and nuances make them different.

In this article, we compare Taskade and Notion to help you figure out which one is the right fit for your unique needs.

Taskade vs. Notion Summary

Taskade and Notion are both solid productivity tools, but they’ve got their own special sauce. Taskade is all about tasks and AI, while Notion is more of a flexible workspace for everything.

Here’s the deal:

Ease of use: Notion takes the cake here. It’s simple and clean, while Taskade can feel a bit overwhelming at first.
Project management: Both are good, but Notion feels more intuitive for managing projects. Taskade shines more in task management.
Collaboration: They’re pretty much neck and neck. Both let you work with your team in real time.
Note-taking: Notion wins this round with its flexibility. Taskade’s not bad, but it’s more structured.
AI features: Taskade is the clear winner here. Their AI is baked into the paid plans and can do some pretty cool stuff.
Price: They’re both reasonably priced, but Taskade includes AI features in their paid plans. Notion charges extra for AI.

My two cents?

If you’re all about tasks and want some cool AI features, go for Taskade. If you want a simple, flexible workspace for all sorts of stuff, you can’t go wrong with Notion.

Taskade Overview

Taskade is an AI-powered productivity and collaboration platform to help teams and individuals boost productivity.

It offers a range of features, including, but not limited to:

task management
real-time collaboration
and AI-powered automation.

Taskade allows you to create and manage tasks, to-do lists, and projects.

You can break down complex projects into manageable steps, and create checklists, kanban boards, org charts, and mind maps to suit your preferred workflow.

Taskade enables real-time collaboration. It allows team members to work together on projects, assign tasks, and communicate through built-in chat and video call features.

And if you thought that was all, you’re in for a surprise.

Taskade also integrates AI technology to automate tasks and workflows. This means you can connect Taskade with tools like Slack, Gmail, Typeform, and WordPress.

Taskade platform availability

Web app.
Mobile app: Android and iOS (iPhone and iPad).
Desktop app: Mac, Windows, and Linux (x86, ARM).
Browser extensions: Chrome, Firefox, and Edge.

Notion Overview

Notion is an all-in-one workspace and collaboration tool. It allows you to write, plan, and organize your work in one place.

It combines note-taking, wiki, project management, and database features into a single platform.

Notion is seriously one of the easy-to-use project and database management apps out there, which could help explain its growing popularity.

Some key features of Notion include:

customizable workspaces
collaboration
rich media
nested pages
web publishing
countless templates for various use cases
Etc.

In addition to the core workspace features, Notion also offers an AI assistant called Notion AI. This AI can help with tasks like:

generating text and outlines from prompts
solving math problems
automating repetitive tasks
and summarizing existing notes.

Notion also has a partner program that allows other companies to integrate their products with Notion. Some of Notion’s current partners include Zoom, Slack, GitHub, Google Drive, Asana, Figma, and Typeform.

Notion platform availability

Web app.
Mobile app: Android and iOS (iPhone and iPad).
Desktop app: Windows and Mac.
Browser extensions: Chrome, Safari, and Firefox.

And now, let’s get into CC (capabilities comparison).

Ease of Use

Taskade is designed with simplicity in mind. The user interface is clean and uncluttered, making it easy to navigate and get started right away.

Creating new projects, and tasks, and collaborating with your team requires just a few clicks.

With that said, I have been using both Taskade and Notion for a fair period and I have experienced Notion to be easier to use.

Maybe I am biased, but that’s my answer.

When you create a new page on Notion, for instance, it’s like a white paper without distraction.

From there, you can either start working on that page from scratch or you can use any of their templates.

And to maintain this simplicity in sync across devices is impressive.

Unlike Notion, Taskade somehow feels overwhelming to use with its extensive customization options.

There is a lot to play around with everything—the left sidebar, the middle pane, and the right sidebar.

It will take you more time to master Taskade than Notion. That’s for sure.

With that said, I might be wrong here. It’s based on my testing. Try both of them side by side to get a clear idea of which one’s easy to use [for you].

To summarize:

Notion is powerful but simple.
Taskade is powerful but complex.

Project & Task Management

Besides AI-powered productivity, task, and project management is one of the core functionalities of both Taskade and Notion.

Let’s explore them one by one.

Taskade

Taskade has a dedicated section for viewing all your tasks. It can be accessed from the left sidebar.

Here, you can view tasks based on different filters and customizations. You can, for instance, choose to look at tasks that are Upcoming, Due, tasks with no date, etc.

Creating a task inside Taskade is easy. Create a new project and add tasks to it.

As you do that, you shall see the same being reflected in the tasks tab.

Taskade allows you to assign tasks to specific members, set a due, date, set a priority, automate it, etc.

When it comes to project management, Taskade is scary and powerful, thanks to its AI Project Studio.

It allows you to manage your project using their AI-powered agents.

There are also other options to create and manage projects as well. You can start from scratch, start from tools like Notion, Todoist, and others, or start with one of their countless templates.

I tried their AI Project Studio. It’s amazing.

Just tell it what you want and it will turn it into reality.

For one, it’s fast alright. And it’s fantastic. Not to mention all the different views you can access while managing your projects.

Besides the list view, there are:

Kanban board view
Calendar view
Table view
Mind map view
Org chart view
and Gantt Chart view.

Notion

Notion is a little bit different when it comes to task management.

You see, it’s not primarily built to be a task or a to-do list manager.

That’s why you won’t see a dedicated task manager like Taskade.

That said, there is an option to create and manage tasks by creating checklists and ticking them off.

If your sole purpose is to use it as a task manager, I suggest Taskade would be better for you.

But if you are planning to use it as a project management tool, let’s check out Notion’s capabilities.

First things first:

Notion has the most easy-to-use project management features out there. You would think Trello, but no one even comes close, I mean it.

The thing that makes it so powerful is the fact that you can make it as simple or as advanced as you want it to be.

It allows you to create a page and inside it, you can create a database to manage your project(s).

When it comes to views, Notion supports:

Table view
Board view
Gallery view
List view
Calendar view
and Timeline view.

Additionally, there is Notion AI property right inside your projects. You can use it to smartly fill up the rows and columns.

Overall, I prefer and recommend using Notion for project management and Taskade for task management.

Team Collaboration

When we talk about managing projects, there is one thing we cannot omit: whether the software is team-friendly or not.

Taskade supports real-time collaboration. You can work on tasks, projects, and documents together with your team.

Everyone’s cursors and edits are visible in real time, so you’re always on the same page (pun intended).

Taskade also has @mentions and comments for easy communication. But it takes it a step further with built-in video calling. You can hop on a call right within the app to discuss your work.

Finally, Taskade also lets you control who can view, edit, and manage your workspaces and projects. You can invite guests, editors, and admins as needed.

Notion also has built-in communication features like @mentions and comments. You can tag your teammates to get their attention and leave comments on specific content to have discussions.

Notion allows an unlimited number of people to edit the same page simultaneously.

You can see where your teammates are working and what changes they’re making in real time.

There’s a handy “View all updates” feature that shows you a timeline of all the edits.

Notion has robust permission controls. You can set different access levels for your team members, from read-only to full editing capabilities.

Note-Taking

When it comes to note-taking, Notion offers a ton of flexibility.

You can create simple text notes, or go all out with headings, formatting, links, and even embedded content like images and videos.

One of Notion’s standout features for note-taking is its support for databases, as discussed earlier.

You can create custom databases to organize your notes by tags, due dates, or any other criteria you need. This makes it super easy to find and reference your notes later on.

Notion also has a web clipper that lets you save web pages directly into your notes.

This is great for quickly capturing information you find online without having to copy and paste.

Taskade is a more focused app that’s optimized for collaboration and remote work. It has a lot of great features for note-taking, but it’s a bit more structured than Notion.

One of Taskade’s coolest note-taking features is its AI assistant. You can use it to get writing suggestions, content generation, and even summarization of your notes.

This can be a huge time-saver when you’re trying to quickly capture key points.

Taskade also has some handy organization tools, like the ability to create folders, outlines and mind maps directly in your notes.

This can help you visualize your ideas and make connections that you might miss in a plain text note.

Another neat feature is Taskade’s video chat integration. You can collaborate on notes with your team in real-time, complete with video and audio.

This is perfect for remote meetings or brainstorming sessions.

Integrations

Both Notion and Taskade offer a range of options to help you streamline your workflows and connect your favorite tools.

Let’s take a closer look at how they stack up:

Notion has a robust integration ecosystem, allowing you to connect with a wide variety of popular apps and services.

Some of the key Notion integrations include:

Jira: Sync your Jira projects, issues, and boards directly within Notion.
Asana: Integrate your Asana tasks, projects, and calendars into Notion.
Slack: Bring your Slack conversations, files, and notifications into Notion.
Zapier: Automate your workflows by connecting Notion to thousands of other apps through Zapier.
Google Suite: Seamlessly integrate your Google Drive, Calendar, Docs, and Sheets within Notion.
GitHub: Track your GitHub repositories, issues, and pull requests in Notion.

Notion’s integration gallery features a wide range of third-party tools, making it easy to connect your existing workflows and data sources.

Taskade also has a growing list of third-party integrations to help you streamline your work.

Some of the key Taskade integrations include:

Gmail: Connect your Gmail account to Taskade, allowing you to email tasks directly to your projects.
Google Calendar: Sync your Google Calendar events and tasks with Taskade.
Zapier: Automate your workflows by connecting Taskade to thousands of other apps through Zapier.
Dropbox, Google Drive, Box: Easily upload and share files from your cloud storage providers.
Asana, Trello, Todoist: Import your existing tasks and projects from other popular project management tools.
Miro, Whimsical: Integrate your visual planning and brainstorming tools with Taskade.

Taskade also offers a Developer API, allowing you to build custom integrations and automate your workflows even further.

AI & Automation

Both Notion and Taskade have fairly recently incorporated AI and automation features to enhance user experience.

Let’s compare how each leverages AI and automation to boost productivity.

Spoiler alert: Taskade AI is the clear winner here.

Notion AI

Notion AI is an AI assistant that helps users generate content, summarize information, and extract insights within the Notion workspace.

Here are some key capabilities of Notion AI:

Content Generation: Notion AI can help generate new content based on your prompts. You can start writing from scratch or build upon existing content using AI suggestions.
Text Transformation: You can highlight text and ask Notion AI to transform it, such as expanding on an idea, generating a counter-argument, or translating it to another language.

Summarization: Notion AI can create executive summaries of documents in seconds using the context from the page.
Action Items: Notion AI can extract action items from meeting notes or transcripts, helping users keep track of commitments.

Notion AI is accessible through the space bar, text highlighting, or slash commands.

Taskade AI

Taskade takes AI and automation to the next level with features like:

AI Workflow Generator: Taskade allows you to craft custom templates for various use cases, such as SOPs and project sprints, tailored to your team’s data, personas, and tones.

Custom AI Agents: You can create workflows with Custom AI Agents trained for specific domains like marketing and project management. These AI Agents can manage tasks, provide insights, and act as virtual team members.

Taskade’s AI features are designed to seamlessly integrate with the platform’s task management and collaboration capabilities, providing a more comprehensive productivity solution compared to Notion.

Pricing

And now, it’s time to uncover the thing you were probably waiting for: price and plans.

Taskade has a forever free plan to get started with and a 30-day trial on its paid plans.

Taskade Pro starts at $10/month ($8/month on annual billing). Additionally, Taskade for Teams costs $20 per member/month. Or $16 per member/month if you choose to go with the annual billing.

Notion also has a lifetime free plan.

The Plus plan starts at $12 per member/month ($10/month when billed annually).

The Business plan costs $18 per member/month ($15/month on annual billing).

The major difference lies in the AI features. Taskade’s AI features are included in their paid plans.

While Notion AI costs an additional $10 on top of the paid plans.

So, Who’s The Boss?

Look, both Taskade and Notion are pretty awesome in their own ways.

Taskade is like that super-smart friend who’s always got your back with tasks and to-dos. Its AI features are no joke – they can seriously boost your productivity game.

On the flip side, Notion is like that cool, flexible workspace where you can organize just about anything. It’s simpler to use and great for managing projects of all shapes and sizes.

When it comes to your wallet, they’re both fairly priced, but here’s the kicker: Taskade includes its AI magic in the paid plans, while Notion charges extra for its AI features.

So if you’re all about that AI life, Taskade might save you a few bucks.

Why not give both a spin?

Taskade’s got that sweet 30-day trial, and Notion’s got a free plan too.

Play around, see which one clicks with your brain, and go with your gut.

Taskade vs Notion: I Tried Both, Here’s the Real Deal

Taskade vs. Notion Summary