12 Best SaaS Management Tools and Software

20% of SaaS apps remain unused after 90 days, and 61% of businesses have over 100 apps (source).

That does not seem like a particularly good use of different SaaS used by the stakeholders in an organization.

But what if harnessing these runaway SaaS apps to work for you, not against you, was within reach?

This guide explores 12 sophisticated tools to finally take back control and transform scattered SaaS apps from business liabilities into strategic assets.

Read on to discover the SaaS superpowers that could unlock serious savings and skyrocket ROI company-wide.

1. Zylo

(Pricing not mentioned, free demo available)

Zylo offers a complete platform for organizations to take control of their SaaS environment.

In simple terms, Zylo brings together everything you need to get a handle on your software in one centralized place.

We’re talking about a full view of what SaaS apps you have, optimizing licenses and costs, and managing renewals.

The key to Zylo’s capabilities is its AI-powered discovery engine that tracks down all your SaaS apps and catalogs everything about them.

This gives you unreal visibility across your tech stack to see spending benchmarks, utilization, redundancies, and more.

With these insights, you can use Zylo’s command center to set workflows and govern how software is managed by IT, procurement, and asset teams.

When it comes to licenses and renewals, Zylo goes deep to optimize based on real usage and delivers savings you can take straight to the bank.

We’re talking tangible ROI here.

Simply put, Zylo brings order to SaaS chaos.

Core Features

• Centralized SaaS inventory management
• AI-powered SaaS discovery engine
• Robust command center to maximize efficiency
• Centralized data, security, and insightful reporting
• Strategic renewal management with end-to-end cost savings

2. CloudEagle

(15-day free trial, paid plan starts at $1000 per month)

CloudEagle’s SaaS Management product provides complete visibility and control over your organization’s SaaS applications.

CloudEagle saves you time and money with end-to-end SaaS optimization.

It eliminates shadow IT, manages licenses seamlessly, tracks usage, and handles renewals, everything within one intuitive dashboard.

Within 30 minutes, CloudEagle integrates with Single Sign-On, Finance systems, browsers, and desktops for full visibility of your stack.

You can instantly discover redundant, risky, or underused apps to inform spending decisions.

One standout capability is the proactive 90-day renewal workflow. CloudEagle assigns tasks and sends reminders over Slack and email, avoiding last-minute surprises.

It also monitors license usage to prevent overspending.

As Devin Murphy, Senior Accounting Manager, shared, CloudEagle makes SaaS management fast and seamless through integrations taking just 30 minutes.

Core Features

• End-to-end SaaS optimization to reduce spend and gain visibility
• 30-minute seamless integration with SSO, Finance, browsers, desktops
• Application discovery to identify redundant, risky, unused apps
• Centralized contracts and metadata for easy, unified access
• License monitoring to prevent overspending on unused licenses

3. LicenceOne

(30-day free trial, paid plan starts at $11 per month)

LicenceOne is an intelligent SaaS management platform that takes control of software subscriptions.

By synchronizing data from sources like Google Workspace, bank accounts, and more, it analyzes usage and spending patterns related to an organization’s software.

It then provides a customizable dashboard to monitor critical details across software assets in one central hub.

With robust analytics identifying usage trends plus the ability to detect over 20,000 apps, LicenceOne makes it effortless.

It even facilitates collaboration between team members for streamlined software management.

Core Features

• Powerful analytics engine that evaluates software users, logins, renewals & billing
• Centralized, customizable dashboard to manage all software subscriptions
• Facilitates collaboration and communication between team members
• Identifies over 20,000 software products across diverse platforms

4. BetterCloud

(Pricing not mentioned, free demo available)

BetterCloud offers a SaaS management solution designed with modern IT teams in mind. It automates manual, repetitive management tasks so IT teams can focus on more impactful work.

BetterCloud shines when it comes to streamlining employee onboarding and offboarding.

As soon as a new hire is brought on board, BetterCloud automatically provisions accounts and grants access to the resources they need to hit the ground running from day one.

And when it’s time for someone to leave the organization, BetterCloud instantly revokes access to sensitive data.

This takes a huge burden off IT’s shoulders.

BetterCloud also centralizes the management of an organization’s entire SaaS application portfolio.

IT admins gain a single pane of glass to discover existing apps, configure settings and policies, and automate processes across integrated platforms.

On top of better SaaS management, BetterCloud provides integrated security and threat detection across an organization’s SaaS environment.

Core Features

• SaaS Portfolio Centralization
• Enables automation of IT tasks like Google Workspace administration
• Streamlines employee onboarding by giving access to shared resources
• Revokes employee access to devices, and apps on their last day
• Monitors for threats across SaaS apps and solves any issues

5. Zluri

( Pricing not mentioned, free demo available)

Zluri aims higher than being just another SaaS tool. It is a strategic platform to truly master complex software environments, with advanced analytics, automation, and an ecosystem well beyond basic management.

Zluri offers robust SaaS discovery capabilities, providing 100% visibility into an organization’s full suite of applications utilizing integrations, agents, and access to an extensive database.

Beyond discovery, Zluri enables usage-based cost optimization leveraging AI and machine learning.

This allows teams to identify and eliminate redundant software while forecasting savings: delivering up to 30% cost reductions by some accounts.

Zluri also centralizes license, contract, and full software portfolio administration.

Its unified dashboard offers 360-degree visibility for informed decision-making across all your SaaS apps and subscriptions.

With over 200 integrations, Zluri interoperates with popular tools to enhance governance.

Core Features

• Powerful app discovery engine
• AI/ML to eliminate waste and forecast savings
• Centralize the administration of apps, users, and licenses
• An extensive integration network with 200+ partners
• A unified dashboard enables a complete overview of all apps

6. Apptio by IBM

(Pricing not mentioned, free trial available)

Apptio’s SaaS License Management (by IBM) comes with an intuitive platform that gets a handle on your organization’s SaaS applications.

In plain terms, it helps you track your various software subscriptions so you can make the most of what you already have.

It scans your systems to find redundant programs that slipped in under the radar (aka “shadow IT”).

It also makes it easy to see when subscriptions are up for renewal. This gives you leverage to consolidate contracts for the best deal.

It’s a bit like cleaning out your closet – you uncover forgotten gems and clear out stuff you don’t need.

Working smarter, not harder is what Apptio is all about.

Apptio offers a free trial to test drive its user-friendly platform. And their SaaS specialists can walk you through how it works.

Core Features

• SaaS application discovery
• Uncovering Shadow IT
• License optimization to prevent overspend
• Streamline contract renewals
• Underutilized License Visibility
• Proactively manage expiration with Notifications

7. Flexera

(Contact sales team for demo and pricing)

Flexera’s SaaS Management Platform aggregates critical data to inform cost management of the SaaS applications. It also facilitates adjustments toward optimized spending.

Unlike basic SaaS management tools, Flexera consolidates details on utilization, subscriptions, renewals, security, and more to provide a 30,000-foot view.

Assigned individuals can rightsize agreements, collaborate on renewals, and drive strategy with a full understanding of SaaS application value.

That is just not it.

Integration with major SaaS providers via API connections enables deep insights and immediate action capability based on platform discoveries.

Flexera also assists with license optimization, suggesting more fitting tiers based on feature usage data across user groups.

As a result, companies pay only for the capabilities that match real workplace needs.

Core Features

• Gain centralized control over all SaaS subscriptions
• Monitor license use through generated reports
• Delivers consistent data to govern SaaS costs and usage
• Rightsize agreements and stop overpaying for unused licenses
• Discover over 32,000 independently adopted SaaS applications
• Enable API-level integration with major vendors
• Suggests better alternatives to save costs and time

8. Snow SaaS Management

(Pricing not mentioned, free demo available)

Snow SaaS Management is a SaaS governance solution that assists organizations to eliminate blindspots, reduce redundant spending, optimize their tech stack, strengthen security, and more.

With comprehensive discovery and granular usage analytics detailing minutes spent per app, Snow enables teams to identify high-value solutions alongside wasteful subscriptions up for cancellation.

This transforms excessive SaaS spend from a liability into a strategic opportunity to realize savings.

Snow’s ability to unveil full SaaS adoption trends, including what features employees leverage, who logs in, and for how long, is just amazing.

This intelligence advances data-driven decision-making during renewals and trains a laser focus on high-impact apps.

Core Features

• Detailed usage analytics quantifying time spent in each app down to the minute
• Optimization of tech stack by consolidating, upgrading, or canceling tools
• Identification of redundant spending and subscriptions to drive cost savings
• Strengthened cloud security through visibility into SaaS vulnerabilities
• Data-driven renewal negotiations leveraging adoption metrics

9. Torii

(Pricing not mentioned, free demo available)

Torii is a distributed software-as-a-service management platform to help organizations understand, optimize, and streamline their application usage, software spending, and employee productivity.

Torii strives to go beyond a simple SaaS management tool: it wants to make SaaS optimization a collaborative team effort.

It offers an end-to-end solution that discovers every app in an organization’s ecosystem, providing the most accurate and up-to-date view of the SaaS stack and software licenses.

Torii connects to data sources like ERP, accounting, and reimbursement systems to map, track, and optimize SaaS spending.

It monitors spending, suggests optimizations, and provides recommendations to reduce costs.

Torii also allows administrators to manage user access, audit permissions, and ensure compliance and security across applications.

A major focus for Torii is helping optimize SaaS budgets through insights, alerts, and features like SaaS renewal and vendor management, license rightsizing, chargeback capabilities, and budget planning.

Core Features

• Discovers every app in an organization’s SaaS ecosystem
• Maps, tracks, and optimizes SaaS spending
• Enables management of user access and permissions
• Provides visibility into subscription details
• Supports seamless third-party integrations
• Automates contract management workflows

10. Augmentt Engage

(Free plan, paid plan starts at $0.5 per seat per month)

Augmentt Engage is designed to help Managed Service Providers (MSPs) efficiently handle multi-tenant access across Microsoft and Google workspaces.

It serves as a centralized platform to streamline IT operations and provide secure, granular user access controls.

Augmentt Engage emphasizes collaboration, enabling MSPs to assign technicians with the least privilege permissions to swiftly address service tickets.

Partners can leverage Augmentt Engage’s capabilities to seamlessly manage user access and permissions across customer accounts.

A major emphasis within Augmentt Engage is the efficient co-management of Microsoft environments.

By leveraging the platform’s capabilities, technicians can swiftly accomplish common tasks like resetting passwords, modifying licenses, and adding/blocking users without having to log into multiple portals.

Core Features

• Comprehensive multi-tenant SaaS management platform
• Centralized solution for streamlining IT operations
• Enables partners to smoothly manage user permissions
• Unified platform for auditing, protecting, and detecting threats

11. ActivTrak

(Free plan, paid plan starts at $10 per month, 14-day free trial)

ActivTrak lets businesses see what apps employees are using, how productive those apps are, and where there’s room for improvement.

Instead of guessing which tools folks rely on or wasting money on unused licenses, ActivTrak clears things up.

It tracks application usage, so managers can make smarter decisions about their tech stack.

Want to double down on apps that boost productivity? Now you know which ones those are.

Need to cut costs on low-value software? ActivTrak spots the fat.

ActivTrak also alerts security teams about potential malware risks. So businesses can rest assured employee data stays safe.

On top of those productivity and security perks, ActivTrak helps rein in software spending. It flags unused subscriptions and licenses costing more than they return in value.

With core features like easy-to-read dashboards, collaboration platform integrations, and privacy-first analytics, ActivTrak ticks all the boxes.

Core Features

• Dashboards to view workforce productivity metrics at a glance
• Software usage tracking for data-backed renewal and purchasing decisions
• Identification of unused licenses and subscriptions to cut costs
• Privacy controls and security alerts to safeguard employee data
• Custom alarms and automated actions based on risky behaviors
• Real-time notifications through collaboration platforms like Slack and Teams

12. Productiv

(Pricing not mentioned, free demo available)

Productiv is an intelligent SaaS management platform built to give organizations superpowers over their software portfolios.

It removes all barriers to understanding what apps are in use, who’s using them, and how often: before those sneaky SaaS invoices even arrive.

With real-time usage analytics, it gives instant insights into app and license utilization down to specific teams and individual employees.

So you can rightsize licenses with a single click, ensuring not a penny gets wasted on unused subscriptions.

And we’re not just talking login data here: Productiv digs deeper to reveal exactly how employees interact with app features.

On top of squeezing value from existing apps, powerful automation eliminates tedious workflows.

New SaaS tools get discovered instantly through seamless integrations, while customized thresholds automatically downgrade employee licenses if usage dips too low.

Managing access, tracking engagement, reclaiming licenses—this AI does the heavy lifting so you can focus on strategy.

Core Features

• Barrier removal and preemptive portfolio insight
• Real-time usage analysis
• Automated license reclamation
• Instant SaaS discovery
• Granular employee app engagement tracking
• Automated workflows

That’s It

Wow, there are so many neat apps to help manage software programs!

You’ve met Zylo, BetterCloud, Productiv and so many others—each with their special talents.

Some can zap away hidden apps, eating up money secretly. Others blast unused subscriptions right off your list!

Our app heroes make it simple to see which programs you need and which are just taking up space.

Now you can turn a big mess into a powerful team of apps working together to help your business succeed!

So which helper will be your new sidekick to make your software apps behave?

Take your pick and you’ll be unstoppable!