Almost every day when you wake up, there’s a new app built out there, promising to make your life easier and more organized.
Amid this crowded landscape, you are not the one to blame if you get overwhelmed and confused in your quest to find the right tool for you.
Hopefully, there are a few truly great task management solutions that stand far above the competition.
Akiflow and Todoist are two of them.
Keep reading, and you’ll find out which one is right for your specific needs.
Akiflow is a task management tool that allows users to create tasks from web content and includes a planner with powerful meeting management capabilities. It also enables automation through integration with popular tools.
Todoist is a task management tool that helps users organize, prioritize, and track tasks and projects. It offers features like sub-tasks, recurring tasks, labels and filters, customizable themes, and a Kanban-style view for projects.
Go for Akiflow if you’re looking for a task manager with powerful meeting collaboration features, automation capabilities, and deeper integrations.
Todoist is the better choice if you seek simplicity, a versatile task manager that can be used on any device, and aesthetically pleasing themes.
Akiflow Vs Todoist Ratings
Note: The above ratings are taken from trusted user-generated review sites and the number should be taken as an estimate because it is subject to change over time.
Akiflow is an all-in-one task capture and task management software.
And when I say task capturing, I really mean it. Thanks to Akiflow, you can now create anything you find interesting on the web – into a task.
Akiflow also features a day and evening planner that lets you plan out your day by the hour. It’s essentially a virtual life planner that you can use to keep track of all those little tasks that often get lost in the shuffle.
When it comes to task execution, Akiflow lets you assign tasks to team members and set deadlines so that everyone stays on the same page.
The true power of Akiflow lies in its integration with a ton of popular tools like Gmail, Slack, Zoom, and a lot more.
Let’s say, for example – you connect your Slack account with Akiflow.
Once that’s done, Akiflow will create tasks for every important conversation that you save in Slack.
Akiflow is available on all devices and platforms, including a web app, an app for Windows and macOS, and an Android and iOS app.
Things I Like About Akiflow
- Akiflow is incredibly easy to use, and I love the flexibility of task capture.
- You can assign tasks to team members and set deadlines, which helps everyone stay on the same page and work towards a common goal.
- The integration with popular tools like Gmail, Slack, and Zoom allows you to easily bring all of your tasks and communication into one central location, making it easier to manage and keep track of everything.
Things That Akiflow Can Improve
- The Akiflow interface can be a bit overwhelming, as there are a lot of features and settings.
- Instead of keeping three different panes on a single page, they should try creating separate pages for calendars, tasks, meetings, etc. (like Sunsama or Motion).
Todoist is a task management and productivity tool that helps you organize, prioritize, and track your tasks and projects.
It is available as a web application, as well as on various mobile and desktop platforms, including iOS, Android, Mac, and Windows.
Users can create tasks and assign them to specific projects, set due dates and priorities, and track the progress of their tasks.
Todoist also offers a range of organization and productivity features, such as the ability to create sub-tasks, set recurring tasks, and add labels and filters to tasks.
Todoist also integrates with a variety of other tools and services, such as Gmail, Google Calendar, and Slack, making it easy to manage tasks and projects across different platforms.
Some other notable features of Todoist include:
- Customizable themes and color schemes
- Keyboard shortcuts
- The ability to attach files and comments to tasks
- The ability to set custom reminders and notifications
- The ability to track your productivity and set goals using the Todoist Karma feature.
Todoist also has a cool Kanban-style view for projects, which not only allows you to visualize the progress of your tasks and projects, but also enables you to quickly act through drag and drop.
Things I Like About Todoist
- Todoist is an extremely well-designed tool that is easy to use and understand.
- The Karma feature is great for tracking productivity, setting goals, and staying motivated.
- The Kanban-style view is an effortless way to visualize progress and easily act on tasks.
- The widgets for a mobile app are really helpful in quickly accessing and managing tasks.
Things That Todoist Can Improve
- Todoist is a great task management tool for individuals, but it lacks the features and flexibility needed for larger teams or projects.
- The customization options are a bit limited, which can make it hard to create a unique look and feel for your tasks.
- Todoist’s project management is not as robust as that of Trello or Asana.
Akiflow Vs Todoist Features Comparison
|Ease Of Use||✅||✅ ✅|
|Integration Capabilities||✅ ✅||✅|
|Pricing||$15/month (7-day trial)||$5/month (Forever free plan)|
1. Ease Of Use
Akiflow and Todoist are both easy to use. Akiflow has a 3-section interface divided among the main menu, task creator, and calendar.
The left section is the main menu. From there, you will be able to access your menu and view your tasks in different ways (inbox, today’s tasks, upcoming, and so on). This is also where you will be able to access your daily planner.
The middle section is where all your created tasks will be visible and can be edited.
And lastly, the right section is your calendar. Every task you create will automatically move to the calendar once you assign it a specific date and time.
Akiflow also supports drag and drop, so you can easily drag and drop tasks around different dates.
Todoist, on the other hand, has a simple white interface. It mainly consists of two main sections.
The left side is the main menu, where you can access your tasks, inbox, today’s tasks, upcoming tasks, and more.
And the rest of the content is the main body showing all the tasks. There is also a search bar at the top for quickly finding tasks and projects.
Todoist does not have a calendar section, so you will have to manually add tasks to the calendar, which can be a bit cumbersome.
However, you get to choose to view your tasks in either List or Kanban form.
Also, once you create tasks, you can rearrange the order of the tasks by simply dragging and dropping them wherever you want to.
2. Task Management
Before we discuss the task management feature each tool offers, let’s look at how you can create tasks with Akiflow and Todoist and what are all the advanced options you get.
Akiflow allows you to create tasks easily, just by typing in the task name here:
Once you’re done typing the name of the task, hit enter. The task will be added to the panel. Now click on it, and a popup for editing that specific task will appear.
This is where you can further give more meaning and context to your task by adding details like – deadline, description, priority, link, and more.
Note: If you hover over the task and press F on your keyboard, Focus Mode will open. Akiflow has this unique feature that allows you to focus on one task.
Another time-saving and quick task creator is the Command Bar. The default mode of accessing it is by pressing Ctrl + Space or Cmd + Space or through the top of Akiflow’s interface.
This is what it looks like:
And the best part is that this works for everyone, including the web.
Todoist also offers a great and quick task-creation experience. You can quickly add tasks by clicking on the Add task button or a + icon located in the top right corner.
Todoist’s task manager comes with options like setting a due date and time, specifying tasks as sub-tasks, adding comments, priorities, reminders, and even extensions.
Todoist’s Natural Language Processing (NLP) is also quite useful. You can type in tasks like “Watch a movie tomorrow at 7 PM” and the task will be added along with the due date and time automatically.
3. Meeting Management
Akiflow is the clear winner when it comes to meeting management.
It not only allows you to join meetings with a notification click, but it also enables you to share your free slot and availability without using any external tool like Calendly.
Sharing availability in Akiflow is super easy. Just click on the icon shown in the screenshot and choose Manual or Recurrent based on your intent.
Now drag and drop all the time slots in your calendar. These will be slots where you should be free to attend meetings.
Once you do that, a sharing link will be generated that you can then share with anyone you want to book a meeting with.
Todoist, on the other hand, does not provide any support for meeting schedules, so you have to use a third-party solution.
Again, Akiflow wins when it comes to planning your day and reflecting upon your progress. Akiflow has a feature named Rituals, where you can plan your tasks in advance and track all of your progress.
It can be accessed from the left menu.
It has two types of planner – daily planner and daily shutdown. The daily planner helps you plan your tasks in advance and track their progress.
The daily shutdown feature allows you to reflect on the day and plan for the next one. Akiflow also offers a calendar view to help you visualize and plan your tasks over the current and upcoming weeks.
Todoist offers simpler planning features in terms of creating tasks and subtasks in advance. However, it does not have a dedicated feature for planning and tracking the progress of tasks.
Speaking from experience, Akiflow notifications are much more comprehensive compared to those of Todoist.
Akiflow’s notifications pick up on the smallest changes in your tasks and remind you about them.
For instance, let’s say you have a Zoom meeting at 2 PM. In this case, you can set it to let Akiflow notify you a few minutes before the meeting with the actual joining button. This can be incredibly helpful for staying organized and on top of your tasks.
In contrast, Todoist notifications are much more basic. They alert you about the tasks you’ve created, but not in great detail. Also, the free plan of Todoist does not let users set automated reminders.
Therefore, if you forget to manually set a reminder for some task, you may end up missing out on it completely.
6. Performance Data
They say what’s measured is what matters.
Akiflow and Todoist have different methods of showing your past performance.
One thing Akiflow can improve on is the ability to track past performance data in a more meaningful way.
Akiflow’s performance data can be quite limited, and it doesn’t provide any context or granular detail on how the task was completed.
Also, you get data only on the tasks and events that you completed today. Akiflow does not provide the option to look back in time.
Todoist, on the other hand, does a relatively decent job of that.
For starters, it has a separate section for all your completed tasks to date. It also stores the data for a long time, such as how much time you took to complete each task and any notes that you left.
This helps a lot in retaining old yet useful information.
Moreover, as you complete tasks, the Karma feature tracks that progress and allows you to progress through different levels, ultimately boosting your morale and helping keep going during those more hard-headed projects.
7. Integration Capabilities
Integration capabilities are an important factor to consider when selecting a task management platform.
Akiflow clearly offers more robust integration capabilities in comparison to Todoist.
Thanks to a third-party connection, you can now create tasks from anything ranging from an email conversation to a customer support ticket. Akiflow integrates with applications like Slack, Gmail, Dropbox, and more.
Todoist also offers some quite powerful integration options. Like, for example, you can connect and use third-party time-tracking apps like Time Doctor to track your time and increase productivity.
Akiflow offers a 7-day free trial and then offers a paid plan that costs $15/month.
Todoist offers a completely free plan. Further, it offered 2 paid plan options:
- Pro ($5/month)
- Business ($8/month)
Hopefully, this guide has helped you decide which of the two popular task management platforms is right for you.
Akiflow and Todoist are both excellent task management tools that can help you get more organized and productive.
Akiflow is a great option if you need to incorporate automation in your tasks and have a more detailed approach to task management. Todoist is ideal for those who want a simpler and easy-to-use task management system.
Ultimately, as always, the best task management tool for you depends on your specific needs and preferences.
I believe that despite both being task management tools, both can be quite different in terms of the features they offer.
Therefore, the best course of action is to make them complementary, meaning you can use both of them together to their full potential and benefit.