A roadmap is a living, breathing document that allows the participants to visually map the work plan that everyone can rely on. The idea of a roadmap goes hand in hand with the retention abilities of the brain.
It takes some time for the brain to decode texts in a linear and sequential manner.
However, your brain decodes visuals 60,000 times faster than the texts. So, you’re likely to retain the information longer.
Texts are only good in books and blogs. But at the workplace, textual work plans may create confusion. Therefore, a roadmap serves as a no-nonsense guide to present your plans in an infographic fashion.
It helps you with a handful of goals:
- To explore the project development journey based on where is your team now and where they want to go considering WHYs, WHATs, and WHENs
- To describe your vision and how you’re going to execute the strategy
- To align your team, stakeholders, or users and facilitate communication for better understanding and transparency
Why use road-mapping software?
There are two most important aspects of a roadmap: Project and Product roadmaps.
While your project roadmap is oriented around your company’s goals, the product roadmap helps you with a long-term vision of your business, marketing, and sales.
And therefore, there are some strong reasons why your company should use road mapping software:
- To assemble the experts and work together around the roadmap’s strategy
- To collaborate with internal and external teams and stakeholders for commitment and understanding of their roles
- To embrace new ideas and opportunities as well as highlight potential red flags such as financial uncertainties or flaws in the decision-making.
- To be more responsive towards internal and external changes, for example, organizational restructuring or changing market legislations
- To always reasonably allocate the resources, meet the deadlines, and gain the trust of stakeholders and customers.
While using the best roadmap software, you can ensure that all the aforementioned points are check-marked so that the workflow is smooth and encouraging rather than stressful or confusing.
But before tackling your organizational challenges, you should be aware of the road-mapping tool that perfectly suits your business needs.
Here are the 9 best roadmap tools/software, and one of them could be a game-changer for your business.
Let’s figure each of them out!
Starting your week is often stressful when you spend too much time on mundane tasks or trying to make sense of an obsolete work plan.
Monday.com, therefore, ensures that you can overcome your Monday morning blues.
With workflow automation and real-time data synchronization, Monday.com helps you to streamline your tasks and save time.
You can create a roadmap thanks to 200+ ready-made templates and without much learning curve.
Here, you don’t need to create different pulses (a term for rows) when you’re working on the same task management for multiple clients. Monday.com also cuts off the need to manually update the progress of your clients and makes it easy for them to track each step of the project.
Overall, Monday.com is a competitive road-mapping tool that can fulfill the limitations of many project management software.
- There are over 200 in-built roadmap templates that make it easy for you to pick up and run with. With the intuitive UI design and flexible selections, you don’t need enough time to prepare your roadmap.
- Not every roadmap software offers a mobile app as intuitive as Monday.com. The mobile app is even easier to manage the workflow, no matter where you’re in the world.
- At Monday.com, each task is called an item, each subtask is known as subitems, and rows are called pulses. You can manage all these components on the Board (virtual table) where you can create items/ subitems, attach files and add comments. You can also set the visibility of the board as Mainboard, Sharable board, and Private board.
- The checklist features let you split your bigger items into subitems and make them easier for the team to understand.
- Although the Time Tracking feature falls under the premium plan, it lets you add a column to track the daily tasks that help you analyze the overall productivity and bill the clients as per the work done.
- Monday.com is a perfect tool for WorkOS teams as it integrates easily with various third-party apps for seamless collaboration, communication, and issue tracking.
- Gives team members ownership of certain tasks while overviewing them.
- Quick and easy project boards setup.
- Automation feature to organize planner and notify team members.
- Easy to “group by workspace” to manage and navigate across multiple clients and programs.
- Time Tracking and timeline view are available only in the premium plans.
- The timeline view may not be suitable to manage projects with multiple tasks and dependencies.
- Lacks native idea management feature that could help to make quick notes.
- Seats/month-based pricing is a bit expensive.
Trust Radius: 8.6/10
Monday is free to use for up to 2 users. For larger teams, the plans start at $10 per user per month.
If there is any road-mapping tool that incorporates an intuitive UI with premium-grade features and that’s all under the budget, it’s none other than ClickUp.
With a wide selection of customizable templates, it offers you unlimited storage, lists, tasks, calendar views, and integration. Under the Business and Enterprise package, ClickUp lets you set priorities, advanced timelines, progress tracking as well as permission options for guests.
Gantt charts in ClickUp allow you to monitor the performance of your team and their progress towards goals. You can find any overlaps in the chart and use the reporting feature to take action immediately.
You may fall short of the names, but ClickUp never fails to integrate with over 500 project management tools for a seamless workflow.
Whether it’s a free or a premium account, ClickUp’s roadmap can help you save time and do more with your business and clients.
- ClickUp features a beautifully designed UI and single-page architecture that makes complex details appear easy and organized.
- Thanks to automation, and drag and drop features, you don’t need to waste time on the configuration.
- Using Gantt charts, you can identify any risks or overlaps between dependencies and timelines and take appropriate actions.
- Unlike many other roadmap tools, ClickUp allows you to import your projects without any rate limit barriers.
- With about 50 native integration tools such as GitHub, Slack, Google Drive, etc., ClickUp lets you connect and pull requests without any hassle.
- The free version offers a great many features for beginners.
- Automated migration or import from other tools.
- ClickUp’s product team offers great support.
- The hierarchical approach to organizing projects improves workflow.
- Pushes unnecessary reminders quite often.
- Unable to filter out closed tasks on the global search.
- Great UI, but an overwhelming number of features can be confusing.
- Needs sorting improvements to organize the projects in order.
Trust Radius: 8.9/10
ClickUp is free to use forever with basic features. If you require the advanced features, the plans start at just $5 per member per month.
Jira is an agile project management software developed by Atlassian. Launched in 2002, Jira’s applications were limited to bug and issue tracking. Now being one of the oldest enterprise software in the market, Jira expands its use cases beyond software and IT domains.
Many big tech companies rely on its road-mapping and collaboration features to manage thousands of employees and tons of projects.
Jira’s workspace is termed as “epic” where you can break down the tasks to ship a feature. They call the tasks “child issues” which are generally stories, bugs, or issues that represent different tasks for the teams.
With a sleek drag and drop UI, you can easily reorder these issues or move to another epic.
Built-in filters in the Jira roadmap are another great feature to help you refine by assignee, issue type, or status and search your roadmap data easily.
You can also add or remove progress or dependencies, and adjust your settings to change something displaced. On the roadmap, you can directly map the dependencies and show the relationship between epics. This helps the team to manage and adapt alternative work plans.
From sharing and exporting your roadmap securely to integrating with tons of tools, Jira serves as a great companion to scale your business.
- Agile reporting helps to keep track of a number of reports in real-time and gain actionable insights on your team’s capabilities sprint by sprint and how they’re performing as per the plans.
- You can create multiple versions of your roadmap for the accountability of best and worst-case scenarios.
- Agile and Kanban board allows you to track progress, backlogs, and sprints of the project. You can also personalize your business needs by creating custom workflows, screens, and fields.
- Atlassian marketplace offers over 1000 add-ons to expand the use cases of Jira roadmap software.
- Plenty of add-ons in the marketplace.
- Highly trusted tool for scrum and agile projects.
- Robust ticketing system with easy third-party integrations.
- Easy import and export of records.
- The steep learning curve for beginners.
- Can’t assign multiple users to the same issue.
- The big price difference for requirements is just above the free limits.
- With many tickets on the page, loading time gets buggy.
Trust Radius: 8.2/10
Jira offers a free plan with limited users and project automation. If you have a team of more than 10 and need advanced features, you can explore their plans starting from $7 per user per month.
Founded by ex-Facebook employees, Asana is a one-stop project management tool and a perfect fit for SMBs.
It’s all in the name. Asana is a Sanskrit term for a meditative posture that brings ease and focus to daily life. And the software helps to ease your workload and set the goals in the right direction.
With Asana, you can pan different types of roadmaps: Agile, Scrum, product development roadmap, and product launch roadmap.
The tool offers tons of customizable templates to organize your roadmap as per the project requirements.
You can add members, create tasks, track their progress, use calendar view, and much more to keep accountability with a few clicks.
Unlike many other road-mapping tools, Asana’s features such as drag and drop, filter options, and real-time reports make it a time saver.
Although the data such as backlogs, notes, priorities, etc can mess up the workspace. But thanks to Asana’s intuitive UI, you can access everything in one place without getting overwhelmed.
Asana is one of the most positively reviewed software for a reason. If you’re a startup, Asana’s free version offers you enough features, to begin with. And for the growing companies, Premium and Business plans fit easy on their budget.
- You can hide tasks in Asana to feel less distracted and overwhelmed. You can work on them later by assigning a due date and focusing on current tasks.
- With the cross-index, you can assign single tasks to multiple projects and avoid the need for duplication.
- Asana lets you create different teams: Public and Hidden
- Public to organization and Membership by Request that is accessible by team members but any guest can request them to join.
- A hidden team that is meant for team members only and doesn’t have a request option for others to join. This feature is great to keep sensitive information such as finances or planning confidential.
- Creating emails into tasks is yet another key feature of Asana. You can send an email to Asana to create a task in “My tasks”. By adding another address in the “To:” space, you can make a person assignee for that task.
- Intuitive UI with several design options to visualize projects.
- The free version offers an ideal number of features for beginners.
- Easy to assign tasks, sort, and manage repetitive tasks.
- Great support and consistent feature improvements
- The flow between tasks and subtasks is not as smooth.
- Limited customization on My Tasks view.
- Generate a number of daily tasks on the boards that overshadow important notifications.
- Difficult to manage email notification settings.
Trust Radius: 8.4/10
If you’re a small team, Asana is free to use. If you have bigger requirements, the plans start at $10.99 per user per month.
Wrike is one of the most versatile task management and organization tools that fit in all types of industries. The software packs in comprehensive features, but at the same time is quite flexible to use.
The dashboard itself is different from other road-mapping tools. It features three panes for different visuals of the workflow. In the first pane, you’ve access to the teams, projects, and financials. The second pane allows you to create, assign, and set due dates for the tasks. And in the last pane, you can view collective data of your tasks and subtasks.
Wrike also helps to connect all the departments while aligning all the tech, marketing, and sales teams together. In this way, relevant members of each team can get in touch with each other internally.
Overall, Wrike offers a complete project management solution for multi-departmental companies with a bit of a learning curve, however.
- The workflow automation in Wrike allows you to assign a set of instructions that it should follow once it meets the conditions.
- It features a form builder tool for the admins which is powered by conditional logic. Once you submit a request, Wrike automatically assigns tasks to one or multiple users and shows the task items along with the form’s details.
- Available in the Business plan, Wrike’s built-in time tracking lets you monitor your team’s workflow and identify issues that slow down productivity.
- For the external clients, Wrike features a Guest Review option that allows key stakeholders without Wrike account to take part in the proofing and review process.
- Wrike also offers a wide range of collaboration and integration features, as well as connectivity with 3rd party apps for data migration.
- Easy customization and smooth navigation.
- Gantt chart features dynamic timelines for a better overview of task progress.
- Seamless collaborative editing process while designing creative templates.
- The low learning curve for enterprise-grade software.
- Customer support is a bit slow.
- Acquisition by Citrix caused costlier plans/packages.
- Reporting has some issues and is not user-friendly to non-analytic groups.
- The mobile app is not smooth and productive.
Trust Radius: 8.4/10
Signing up to Wrike is free of cost, with basic features and up to 2 GB of storage. The advanced plans start at $9.80 per user per month.
Airfocus is new in the market but gained quite a bit of attention because of its prioritization features. It features an interactive priority matrix or weighted decision matrix that helps to frame your decision-making process for a better understanding of objectives.
It helps you examine a set of ideas or projects and come up with a clear structure to ensure your decisions. With this, you can determine the tasks to add to your roadmap. Such a roadmap is called an outcome-based roadmap that presents a potential scenario for the project.
Airfocus gives you an option to select between standard Kanban and Gantt charts and share with multiple viewers.
It provides a new and simple way to create roadmaps and organize tasks. Although Airfocus features a limited amount of customization and integration features, the tool offers a fresh take on roadmap creation.
- Priority poker is one of the striking features that lets stakeholders share their opinion and interact with the team.
- The prioritization chart is a visual presentation of the items that are scored by Airfocus’s algorithm based on the input given to it. It helps you to gain insights and identify the ideas that can make an impact.
- Airfocus features a centralized feedback system that helps the team with actionable insights. It gives you the ability to link random feedback to the project backlog and organize the inputs for a better understanding of customer needs.
- Best for a RICE scoring roadmap.
- Features like Priority poker is a huge time saver.
- Easy to create custom weights to gain a high-impact overview of the activities.
- Customer support and security features are commendable.
- The user interface needs improvement.
- Users can’t set filters while sharing roadmap links.
- The ability to add custom fields to track data points are limited.
- Difficult to share or collaborate with the members outside of your product team.
Trust Radius: 8.8/10
Airfocus offers a 14-day free trial, after which you need to sign up for a plan. The paid plans start at $15 per user per month.
A number of task management tools have been made to tackle DevOps challenges that offer flexibility and structure to product development. However, they fall short when it comes to organizing the development process around customer feedback.
Productboad, therefore, presents a unique road-mapping platform where enterprises can create repositories around customers’ insights and prioritize the next steps in the product development stage.
Productboard incorporates an ML algorithm that works on the collective user feedback from emails, CRMs, and social media and drives auto-suggestion based on the data.
Once you have ideas at your disposal, Productboard lets you create a roadmap. You can look for several options to customize your roadmap and easily share them with your stakeholders and customers.
However, without a guest feature, you can only share the roadmap as a PDF file. And this could be difficult to manage every time you update the roadmap. But overall, Productboard’s roadmap makes a unique app for aggregating customer insights and creating a successful product on top of it.
- By gathering a large amount of feedback, ideas, and requests from various sources, Productboard lets you categorize them easily. Once data is categorized, this helps the product team to rate them on a scale of 0 to 3 based on their importance.
- The product portal is one of the unique features that lets the product managers highlight the features that are planned or in use. It can also be used in internal brainstorming sessions or to update the customers with the top-requested features. With such a feature, Productboard tries to bridge the gap between the development team and the customer community.
- Productboard’s other key feature is the Priority score. With the help of an interactive prioritization matrix, you can generate scores based on how each feature could meet the requirements of customers. And then, you can publish the ideas on the public portal to gain customers’ insights or ratings.
- Features objective-based timelines within roadmaps.
- It helps you rank features according to priority.
- Flexibility to define different views.
- Easy to gather insights from different sources and ship them to the roadmap.
- Lacks ideation and needs external tools (Google Docs) to create feature specifications.
- Well-tailored workspace, but customizability is strict.
- Inability to share roadmaps with non-users.
- High charges per person are a trade-off.
Trust Radius: 8.9/10
Productboard offers a 15-day free trial with paid plans starting at $20 per user per month.
With the help of product roadmaps and customization features, Aha! strives to help businesses launch their products with ease.
Aha! features six roadmap templates with easy drag and drop functions to set your goals and initiatives within a few clicks.
The roadmap mainly focuses on why, when, and what for both development and marketing goals. And to create a product roadmap, Aha! uses “ideas portal”. This helps the team to receive ratings and feedback for their product ideas and prioritize them as per the votes.
Aha! also lets the product team cross-channel with the marketing team to avoid any confusion in the campaigns. And both the departments can make use of the integration tools to communicate and track the campaign.
- Aha’s ideas portal brings the team members, customers, and stakeholders to a single platform where they can share their ideas, feedback, or potential missing features for the roadmap.
- There’s an option to customize Aha’s lingo, which is quite a unique feature. In case you don’t like the name, you can rename its labels for various features with anything that is easy for you to call.
- Real-time collaborative editing is an effective feature that maintains transparency and lets everyone observe the notes, timelines, and participants’ names as flags.
- Aha! features a point-based system where you can rank the tasks, subtasks, and team members based on the workflow.
- Activity log in Aha! is useful when it comes to auditing. This helps managers to keep an account of the team and their progress towards product development.
- Creating schedules and reports is flexible.
- The idea portal and the voting system add an advantage.
- Easy to link dependencies and features to help understand future releases.
- Ability to determine valuable features using Rank features and Prioritization metrics.
- Customer support and interaction are productive.
- The user interface does not feel like it’s enterprise-ready.
- Steep learning curve and complex in nature.
- Reporting access for business users is limited.
- Lacks a real-time time tracker.
- Higher cost per license.
Trust Radius: 8.4/10
Aha! offers a 30-day free trial. The paid plans start at $59 per user per month.
Roadmunk is a web-based road-mapping tool designed to cater to the needs of businesses of all sizes.
The platform allows you to build the templates using ready-to-use designs and create roadmaps for products, marketing, sales, and technology. And you can choose from Timeline View, Swim lane View, or ListView to visualize the details.
With the feedback portal and Chrome extension, Roadmunk makes it easier to gather user feedback and share it with the team.
You’ll also find prioritization boards with in-build frameworks. It can help you create your own weighted scores using backlog items in order to surface impactful ideas.
Moreover, Roadmunk gives you an advantage of native Jira integration that lets you sync backlogs, epics, and stories and turn them into a beautiful roadmap.
With the host of features and ease of managing everything on the cloud, a Roadmap is a go-to software for large enterprises.
- Roadmunk’s Reviewer Mode lets you share your roadmaps with the stakeholders and keep them updated on the platform. You can collaborate by adding members to your team via permission dialogue, where you can assign them as an editor or owner of the roadmap.
- With the Export engine, you can have all the roadmaps in one place to convert them into presentation files such as PowerPoint or PDF.
- You can also find a brainstorming space where your team can evaluate the ideas using the RICE or Value vs Effort prioritization framework. Or else, you can use custom weights to promote high-impact ideas to your roadmap.
- Now, if multiple teams are involved in product development, they can build their own roadmap and eventually bring them to the Master View. This feature is quite unique to Roadmunk and offers new ways to collaborate on a project.
- Easy to visualize details with complex timelines and dependencies.
- Creating different views from the same list of items saves time.
- Easy to collaborate and edit within a team structure.
- Good support and frequent release updates from the product team.
- Product navigation is confusing and inefficient.
- Lacks integration with broader sets of CRM tools.
- Difficult to read the roadmap when multiple milestones and projects overlap.
- Lacks broader support for the integration tools.
Trust Radius: 8.5/10
Roadmunk offers a 14-day free trial, after which you can sign up for a paid plan starting at $19 if you are an alone user or $49 per user per month for more than one user.
What does it feel like to have a roadmap that makes work plans as easy as planning a trip?
Although the idea of using a roadmap looks promising, however, you should note that it is subject to change. Depending on the new market circumstances, you should come up with flexible plans so that you won’t need to redraw your roadmap frequently.
But it’s also important to mind the tons of features it offers and prevents yourself from falling down the rabbit hole. Always come up with the best practices to take feature-specific measures to craft your roadmap.
Without a road-mapping tool, it would be a tricky tightrope to walk for businesses, with a risk of being left behind.