15 Best Interview Scheduling Software & Platforms

Interview scheduling software helps speed up the hiring process.

The app eliminates the need for manual coordination, allowing recruiters to schedule interviews online and automate communication.

Tons of interesting tools are available on the market that offer scheduling features.

If you are exploring such apps, I have reviewed some of the top software products for you.

What is an Interview Scheduling Software and What Apps Are Best for Recruiters?

Interview scheduling software does exactly what it says. It synchronizes your calendars to find open slots and automates the booking process.

Recruiters can easily arrange interviews at scale and keep track of their schedule in real-time.

Top Features to Look for In a Scheduling Software;

• Calendar integration.
• Auto-scheduling.
• Availability management.
• Email/SMS reminders.

The below list shows the 15 best interview scheduling software products. I have reviewed their core features and prices to provide essential information for comparison.

1. Calendly

Calendly is a widely popular app for interview scheduling. It’s easy to use and offers affordable packages, making it an excellent option for small companies.

You can get started for free on Calendly and connect your Google and ATS systems to streamline your workflows. You can even book interviews directly from your LinkedIn account via its browser extension.

Anytime you schedule an interview, you can share it with your team to keep everyone in the loop. With a custom booking page and auto-notification, you can reserve open slots and set automatic reminders.

You can also create workflows to automatically send screening questions to candidates for the interview.

Core Features

• Interview scheduling.
• Automated workflow.
• Single and group events.
• Screening questions.
• Customization.
• Reminder emails.
• Team collaboration.
• User roles.
• Analytics.
• Third-party integration.
• Mobile apps.

Price

Calendly’s basic plan is free, and the premium plans range between $10 and $16.

You can ask for the enterprise package.

2. GoodTime

GoodTime delivers auto-scheduling and multichannel communication tools. You can book multiple meetings simultaneously and assign team members for the interview.

The app allows bulk scheduling and workflow templates, making it easier to handle high volume.

You can offer your candidates the flexibility to self-schedule their interviews and get confirmation through text and email. With video integration, you can conduct both in-person and remote interviews effectively.

For top talents, you can even arrange benefits like traveling vouchers to make them feel valued and inclined towards the job. GoodTime supports several third-party platforms, including Uber for Business.

Core Features

• Auto-scheduling.
• Availability selection.
• Email, SMS, and WhatsApp.
• Bulk action.
• Workflow templates.
• Interviewer training.
• Candidate surveys and reports.
• Third-party integrations.
• Multi-language.

Price

GoodTime shares prices on request. Book a demo to know more.

3. Outlook Calendar

Outlook Calendar is a convenient option for recruiters who use Microsoft products. It’s a built-in Outlook feature that allows you to manage communication and schedules from one place.

You can reserve dates on the calendar and set up reminders to get alerts of upcoming appointments. With the scheduling assistant, you can check your availability before picking a time for the interview.

Using Team Meetings, you can conduct one-on-one or group meetings remotely.

Outlook has desktop and mobile versions both.

Core Features

• Calendar.
• Scheduling assistant.
• Appointment booking.
• Online interview.
• Reminders.
• Customization.
• Mobile app.

Price

You can access the Outlook calendar on your free account.

4. Rooster

Rooster is an AI-powered scheduling software that provides you with tools to automate your recruitment processes.

With its self-scheduling module, you can let candidates pick the interview date and confirm/decline the request at your convenience. You’ll receive templates to personalize your emails and get reminder tools to automate the follow-ups.

To keep your team updated, you can add their name to the “attendee” section to let them know about upcoming interviews. The platform also plans to introduce a panel tool soon, which would enable you to arrange group interviews.

The best feature of Rooster is global recruiting. If you run an overseas branch, you can automatically convert the language and time zone of the manager and candidate’s calendar to schedule the interview in their respective local time.

Core Features

• Self-scheduling.
• Automation.
• Email templates.
• Reminders.
• Global coverage.
• Live calendar.
• AI-powered features.
• Mobile friendly.
• Integrations.

Price

Rooster shares prices on request. Book a demo to explore it.

5. ModernLoop

ModernLoop is built for internal teams. It’s an automation tool that lets you synchronize your team calendars and schedule panel interviews based on their availability.

You can automatically scan the calendars of potential interviewers and book slots that match different time zones. Via training tools, you can create coaching programs to prepare your team members for the solo and panel interviews.

To optimize the candidate experience, you can design personalized emails and send invites to the candidates. To simplify things, you can connect your LinkedIn and share details with candidates.

With Zoom or Google Meet, you can conduct video interviews and line up multiple events, so your candidates can meet with individual members in the same meeting.

If you’re comfortable with Slack, you can create a private channel and integrate it with ModernLoop.

Core Features

• Auto-scheduling.
• Invitation.
• Interviewer training.
• Profiles for team members.
• Video panel meetings.
• Global coverage.
• Microsoft, Google, Zoom meetings.
• Slack integration.

Price

ModernLoop shares prices on request.

6. Hirevue

Next on the list is Hirevue. It’s an appointment software that allows you to assess candidates and arrange interviews.

Core capabilities of Hirevue include scheduling, auto-invitation, text recruiting, and live meetings. You can pick templates to create interview content and set up technical and game-based assessment tests.

There’s also an on-demand video option for applicant screening. In addition, you can send your calendar to the candidates and allow them to select their interview time.

Some tools, like free interview presets, are also available for university administration. If you recruit for colleges or universities, Hirevue is ideal for you.

Core Features

• Self-scheduling.
• Automatic invitations.
• Interview builder.
• On-demand video quizzes.
• Assessment tests.
• Text recruiting.
• AI-bot.
• Multi-device support.

Price

Hirevue shares prices on request. Contact sales for the quotes

7. YouCanbBookMe

YCBM is designed for teams and customers, but it can also be used for recruitment. Via this app, you can manage your team’s availability, schedule interviews, automate follow-ups, and run video meetings.

You can create a separate calendar for availability management and set up a page for booking. Using email and SMS notifications, you can send confirmations and reminders to candidates.

With Google and Microsoft integration, you can synchronize your work calendars and streamline communication.

Core Features

• Auto-scheduling.
• Cancellation and rescheduling.
• Booking page.
• Availability management.
• Round robin.
• SMS and email notifications.
• Customization.
• Calendar syncing.
• Video meeting.
• Third-party integration.
• Multi-device support.

Price

YouCanbBookMe is free. For premium features, however, it charges $12 per month.

8. VidCruiter

Vidcruiter sells interview and recruiting products.

Its interview suite contains pre-recorded and live videos, a structure builder, a management system, and a scheduling feature.

You can screen candidates before inviting them for the interview and use built-in guides to structure your questions. Via communication and evaluation tools, you can take both remote and in-person interviews and automate the workflows.

To improve candidate experience, you can offer self-scheduling options and allow them to choose digital, hybrid, and in-person interviews.

Smart scheduling, time zone automation, and group interview options are also included in the package.

Core Features

• Pre-recorded and live videos.
• Smart scheduling.
• Interview structure builder.
• Built-in guides.
• Customization and automation.
• SMS/email notification.
• Panel interviews.
• Real-time evaluation.
• Third-party integration.
• Mobile friendly.

Price

Vidcruiter delivers quotes on request. You can ask for a demo.

9. Cronofy

Cronofy provides custom scheduling tools. You can use it to manage availability and conduct panel interviews.

The software generates a booking link and sends it to the respective parties to book the date. You will have the flexibility to schedule interviews directly from your Outlook and Gmail using its plugins and extensions.

Cronofy supports different time zones and languages. If some of your team members live overseas, you can automatically adjust their calendar content to match the interview time.

Core Features

• Calendar API.
• Scheduling API.
• Booking page.
• Panel interview.
• Time zone and language conversion.
• Browser extension.
• Outlook and Gmail plugin.
• Integrations.

Price

Cronofy charges $15 for its basic account and around $800 to $3000 for the custom solutions.

10. SparkHire

SparkHire is best for mid to large-size organizations. It delivers core scheduling functions with several add-ons to help you optimize your interview workflows.

You can take video screening tests to shortlist applicants and share them with team leads to collect feedback. The pre-recording option also allows candidates to record and send their answers at their convenience, making the process smoother and more efficient.

To expedite the hiring process, you can schedule bulk interviews and meet with candidates remotely. You can add your branding to personalize the experience.

Core Features

• Video screening.
• Scheduling.
• Availability management.
• Bulk invitation.
• Live interviews.
• Candidate management.
• Branding.
• Auto-reference checks.
• Integrations.

Price

SparkHire prices start from $150.

11. Paradox

Paradox is a mobile-friendly application. It provides a conversational AI assistant that automatically schedules and reschedules interviews for you.

You can engage applicants, take pre-recorded assessment tests, and manage one-on-one and panel interviews.

Using its career widget, you can create a landing page for applicants and automate the initial communication.

One of Paradox’s unique features is the candidate assessment. While you can screen applicants with pre-recorded videos, you can also take engaging tests on mobile phones to evaluate the candidates’ personalities.

Core Features

• Text recruiting.
• Pre-recorded screening videos.
• Auto-scheduling.
• Panel interviews.
• Career site.
• Conversational assistant.
• Personality assessment.
• Mobile app.
• Integrations.

Price

Paradox shares prices on request.

12. Setmore

Setmore is a basic appointment booking tool.

Here, you can create a booking page to share availability and let candidates pick the interview date.

If you want to conduct a panel interview, you can generate multiple logins and allow your team to manage their availability. The app sends notifications in real-time to your mobile phone to keep you updated.

With Teleport and Zoom integration, you can easily schedule and conduct remote interviews.

There’s no limit on the number of interviews. Setmore is also free for up to 4 users.

Core Features

• Scheduling.
• Booking page.
• Email/SMS notifications.
• Auto-reminders.
• Panel interviews.
• Google and Microsoft calendar syncing.
• Zoom integration.
• Mobile app.

Price

Setmore charges $9 to $12 per user.

13. InterviewStream

InterviewStream has auto-scheduling, on-demand video screening, and remote interview features.

The app comes with advanced scheduling settings, enabling you to book multiple team members for the interview and share open slots with the candidates.

You can automate the follow-up process and provide a self-scheduling option to candidates. You’ll also receive a builder and an AI assistant to prepare questions for the interview.

One more thing. InterviewStream has event scheduling options for schools and universities. If this is something you want to explore, contact sales for details.

Core Features

• Auto-scheduling.
• Availability sharing.
• On-demand and live videos.
• Interview structure builder.
• Notifications.
• AI recruiting assistant.
• Insights.
• Digital onboarding.
• Multi-device support.

Price

InterviewStream shares prices on request.

14. PickTime

PickTime simplifies the interview scheduling process. It delivers multiple logins, so your team can sync their calendars and manage availability online.

Via auto-notifications, you can set up SMS and email reminders and send them to the internal staff and candidates before the interview.

If you have a career site, you can integrate PickTime into it to enable self-scheduling options. Candidates will be able to book interviews from their smartphones.

Other notable features of PickTime include Zoom/Google/Microsoft integration, time zone conversion, and multi-language support.

Core Features

• Panel interview scheduling.
• Availability management.
• Auto-SMS/email notification.
• Website integration.
• Zoom video meeting.
• Time zone conversion.
• Reports.
• Mobile app.

Price

PickTime basic plan is free, and the premium plan costs $3 per user.

15. MeetFox

MeetFox helps you schedule interviews and conduct video meetings. The software provides a booking tool to arrange a meeting with candidates and set up auto-reminders.

You can try its scheduling features for free and integrate your video tools for the meeting.

If you choose its premium plans, you’ll get access to advanced features such as SMS notification, multi-user interviews, and video recording.

MeetFox also allows custom branding. You can remove the app’s watermark and add your own branding.

Core Features

• Auto-scheduling.
• SMS/email notification.
• Calendar integration.
• Time zone conversion.
• Custom branding.
• Video meetings.
• Panel interview.
• Integrations.
• Mobile friendly.

Price

MeetFox’s premium packages range between $15 and $42.

Conclusion

Interview scheduling software products are available for both small and large organizations.

Whether you handle high volume or follow a particular method, you can find the best apps for the job.

For instance, Calendly is ideal for small companies. SparkHire is built for mid to large organizations. Paradox is perfect for informal workplaces, and Hirevue offers tools for universities.

Keep your company’s size and work environment in mind while shopping for the best interview scheduling software. Good luck!