12 Best Accounts Payable Automation Software & Platforms

Most small businesses handle their finances manually, at least in the beginning. But as your company grows, you’ll eventually find it challenging to keep track of your bills and payments by hand.

With accounts payable software, you can easily handle a large volume of bills. 

It helps you develop a more efficient system, so you can pay your vendors and employees on time and with great ease.

What is Accounts Payable Software and What does it Do?

Accounts payable software automates your workflow to make recording and managing accruals convenient. You’ll typically recognize them as AP automation platforms, but some also promote themselves as accounting apps.

Four common tools most accounts payable software provide include;

• AI-powered invoice-capturing feature
• Two way sync with accounting software
• A workflow builder.
• Online payment and check delivery service.
• Integration with ERP to synchronize records.

If you work with a large organization and manage complex workflows, you can get tailored solutions for your company.

Let’s look at the 12 best account payable apps and explore some of their top features.

1. Melio

Melio helps small businesses manage their payables with ease.

You can upload a photo of your bill or ask clients to send invoices via email. Relevant data will automatically be extracted and uploaded to your Pay dashboard as a bill ready for review. Not to mention, you can sync with your accounting software to keep your records up to date and avoid dual data entry and human error.

It’s important to highlight that you can set up approval workflows and give admin access to your team.

You can place a cap on the maximum payment amount so any bill above the set threshold doesn’t pass without your consent. You can also schedule full or split payments based on your monthly budget or choose a payment method of your choice, regardless of what payment method your vendor chooses.

Core Features

• Three bill-capturing options.
• Payment scheduling.
• Pay by credit or debit card or ACH bank transfer and your vendor gets paid by bank transfer or check
• Recurring and batch payments.
• Approval workflow.
• Integration with QuickBooks, XERO, and FreshBooks.

Price

Transaction fees vary by payment method. You can sign up for free to explore it.

2. Tipalti

Tipalti delivers tools to digitalize your account payable systems. You can use it to manage multiple entities from one place while keeping their AP processes separate.

The platform has auto-invoicing to reduce data entry, custom forms to generate purchase orders, and approval workflows to maintain control.

Your supplier will have the flexibility to choose their payment method and track invoices via the self-survive portal.

To streamline payments, you can set up permissions and conditions in the early stage and digitalize tax and compliance documentation. With Taipalti enterprise-grade controls, you can easily automate transactions and prevent mishandling and fraud.

Core Features

• Supplier portal.
• Invoice and PO management.
• Approval workflows.
• Payment automation.
• Rules, permissions, and fraud detection.
• Integration with ERP.
• API.
• Global payment option.

Price

Tipalti shares custom quotes. Book a demo for more details.

3. Bill

Bill sells two AP products. You can purchase its payable package as a standalone product or buy AP and AR in a bundle pack. It’s up to you.

Its AP module offers easy invoice-capturing methods to simplify record keeping and allows you to create a custom approval workflow.

It also gives you access to a network of 4 million vendors and delivers flexible payment options to help you digitalize your payment process.

For spend management, Bill sells a separate product. Its core features are virtual cards and expense-tracking tools. The product is free to use and only charges a percentage from each card transaction.

Core Features

• Invoice capturing.
• Custom approval workflows.
• A built-in network of vendors.
• Flexible payment methods.
• Integration with a dozen third-party software.
• API.
• Mobile app.

Price

Bill’s AP package costs $45 to $55 per month. You can take a free trial.

4. Divvy

Divvy delivers corporate cards and automation software to small and mid-size businesses.

With this platform, you can build a proper system for expense management to keep track of your employee spending.

You can assign budgets department-wise to let managers handle their expenses and approve fund requests anywhere via your mobile phone. Divvy automatically synchronizes card transactions with your accounting system and generates quick reports to make the reconciliation process fast.

With full data visibility, you can see where you spend your money the most and control your finances accordingly.

Since Divvy is a sub-product of Bill accounting software, you can manage both your payables and expenses from one platform.

Core Features

• Expense management software.
• Review and approve funds.
• Corporate card.
• Budgeting.
• Transaction syncing and categorizing.
• Tracking and reporting.
• Integration with Bill and your accounting system.
• Mobile and desktop versions.
• Scalable business credit line and rewards on cards.

Price

Divvy is free to use and only charges a certain percentage from each card transaction.

5. Airbase

Airbase is one of the leading spend management software.

It provides a digital platform to record invoices, automate vendor payments, and handle employee reimbursements.

You can control multiple subsidiaries from Airbase and manage all your payables, checks, and other payments from one place.

Employees will receive corporate cards for petty expenses and can submit expenditure bills via mobile devices.

Every transaction you feed into the system is automatically tracked and sent to your accounting for documentation. Airbase even extracts relevant information from correspondences and attaches it to the invoices to centralize the information.

The platform integrates with popular HRIS software and supports international payments.

Core Features

• Invoice capturing.
• Voucher automation.
• Approval workflow.
• Local and global payments.
• Corporate cards.
• Expense management.
• Reporting.
• Integration with major accounting systems.
• Multi-entities support.
• Mobile friendly.

Price

Airbase shares three packages, including a custom plan for a tailored solution.

Contact sales to get the prices.

6. Ramp

Ramp provides corporate cards, AP automation, and a spend management app. You can use it to control your employee expenses, pay vendors, and track your bills.

You can issue both physical and virtual cards to your employees and collect bills with AI-powered invoice capturing. You’ll have the authority to revert the approved payment and lock the cards on non-submission of appropriate evidence of expenses.

For vendor payments, you can create approval workflows and connect Ramp with your accounting system. As you upload the invoice, the software will automatically add the GL code based on your workflow rules and record the entry in the correct journal before sending it for approval.

You can process both local and international transfers via Ramp.

Core Features

• Unlimited physical and virtual corporate cards.
• Spend management software.
• Invoice capturing.
• Auto-syncing.
• AP approval workflows.
• International payments.
• Reporting.
• Over 1000 Integrations.
• Free tools.

Price

Ramp offers free access to corporate cards and software.

7. Quadient

Quadient offers PO and AP automation tools.

You can use it to set up an efficient purchase requisition system and create a better invoice approval process.

Your employees can submit bills for reimbursements, which you will be able to authorize from your mobile phones. Your payments are only released to the related party if you either authorize them or schedule them to be paid on a specific date.

You can place a spending limit to avoid exceeding your monthly budget and keep track of your payables through auto-notifications and reports. Quadient also has filters to check any invoice for review.

With ERP integration, you can continuously update your data and reconcile records to eliminate duplications.

Core Features

• Invoice capturing.
• Approval workflows.
• Flexible payment methods.
• Automated PO.
• Expense management.
• Analytics and reporting.
• Accounting software integration.
• Support multiple entities.
• Mobile app.

Price

Quadient shares several plans tailored to meet different needs. For pricing, contact sales.

You can get started for free to explore it.

8. Stampli

Stampli centralizes your invoices and cuts down your processing time.

It automatically captures and classifies invoices, sends reminders to get approvals, facilitates payments, and saves vouchers for documentation.

You can approve your payments via smartphone and see the audit trail to track the invoices. The app shows approved, pending, and rejected bills in a single dashboard to make the workflow more visible to you.

Your vendors can check their invoice status and start conversations on payment-related matters. Each voucher also comes with a chat channel for team and vendor communication.

Core Features

• Invoice capturing and coding.
• Manual and auto-approval workflow.
• Consolidated dashboard.
• Payment facilitation.
• Corporate card.
• Document management.
• Vendor portal.
• Multi-device support.
• Integration with major accounting and ERP software.

Price

Stampli shares prices on request. Contact sales to get the quotes.

9. Skuad

Skuad is an account payable automation platform that streamlines global hiring, payroll, and HR operations for businesses.

Skuad unifies your global operations. Instead of juggling multiple systems for different countries, you get one platform. This means less confusion and fewer errors.

Compliance is built-in.

Skuad keeps track of labor laws and tax requirements in over 160 countries. You don’t need to become an expert in international law to hire globally.

It even handles multi-currency payroll. This isn’t just about exchanging dollars for euros. It’s about understanding local payment norms and getting people paid on time, every time.

Skuad also manages contractors. This is crucial because misclassifying contractors is a common and costly mistake. Skuad helps you avoid this risk.

Skuad offers round-the-clock support. This matters more than you might think. When you’re dealing with global operations, problems don’t politely wait for your timezone’s business hours.

Furthermore, it also handles benefits administration. This is trickier than it sounds. What’s standard in one country might be unheard of in another.

Skuad navigates these cultural and legal differences for you.

There is also a detailed reporting capability. This is essential for keeping track of your global workforce and understanding your international labor costs.

Core Features

• Unified global employment platform for 160+ countries.
• Automated onboarding process for international employees and contractors.
• Multi-currency payroll management supporting 100+ currencies.
• Built-in compliance with local employment laws and tax regulations.
• Contractor management to avoid misclassification risks.
• Time tracking integration for accurate payroll.
• Real-time reporting and analytics for workforce insights.
• Employer of Record (EOR) services for hiring without local entities.

Price

Skuad offers two main pricing tiers:

1. Contractors Plan:

• Starting at $19 per contractor per month.
• Includes global contractor hiring and payments.
• Supports 100+ currencies.
• Provides locally compliant contracts.

2. Full-time Employees Plan:

• Starting at $199 per employee per month.
• Covers global full-time employee hiring and management.
• Includes payroll processing in 100+ currencies.
• Offers benefits and expense management.

All plans include core features like compliance management, IP protection, and multichannel support.

SIDENOTE: Skuad also offers volume-based discounts for businesses hiring multiple employees or contractors.

10. MineralTree

MineralTree is ideal for mid-size organizations.

The platform covers everything from invoice capturing and payment authorization to documentation and aging reporting. You can automate invoice recording, set up an approval system, plan billing schedules, and send payments to vendors.

Team managers and departmental heads can review documents and payable status anytime from anywhere via secure portals. The dashboard also shows analytics and aging summary to help them monitor important metrics and make budgeting decisions.

With ERP integrations, you can sync MineralTree with your accounting system and automatically reconcile invoices to avoid duplications or errors. It supports leading ERP software and around 100 third-party applications.

Core Features

• Invoice capture.
• Approval workflows.
• Local and global payment transfer.
• Virtual cards.
• Analytics and reporting.
• Multi-device support.
• Third-party integrations.

Price 

MinteralTree delivers custom prices. You can purchase its automation and payment product separately or together.

Contact sales for more details.

11. Avidxchange

Aivdxchange provides around nine automation features for various functions.

You will get tailored AP solutions for different industries, a PO system to manage requisitions, invoice automation to reduce paperwork, and utility analytics to track consumption.

You can upload and track bills from any device and set up custom approval workflows to add a layer of security.

With centralized data and analytics, you will gain more visibility into your payables to better manage your liabilities.

The software integrates with almost 220 third-party platforms and offers electronic payment options.

Overall, Aivdxchange is well-suited for mid-size companies.

Core Features

• Custom workflows.
• Purchase order generation.
• Invoice capturing and processing.
• Audit trail.
• Payment automation.
• Utility consumption tracking.
• Analytics and reporting.
• ERP integration.

Price

Avidxchange provides custom quotes. Request a demo to learn more about it.

12. Hub Doc

Hub Doc is best for those who receive a large volume of bills and need a paperless solution to eliminate data entry.

It is basic invoice-capturing software that extracts key information from your bills and auto-generates payable vouchers.

You can easily upload invoices on the app via your email or mobile camera. Hub Doc automatically categorizes uploaded images in the related folders and exports them to your account system.

To cut down unnecessary steps, you can give your suppliers access to the Hub Doc account. They can upload their invoices from their smartphones.

You can connect Hub Doc with XERO or QuickBooks. While it’s originally a XERO sub-product, it integrates with two more third-party systems.

Core Features

• AI-powered voucher generator.
• Invoice scan via photo or email.
• Integration with XERO and QuickBooks.
• Client access.
• Auto-export.
• Android and IOS apps.

Price

You can try Hub Doc for free. It charges $12 per month for its premium account.

Final Thoughts

Accounts payable platforms typically offer multiple features. So, to find the ideal app, you should be on the lookout for functions you need to improve your process.

For instance. If you’re a small business owner, you’ll probably want an invoice-capturing tool like HUB Doc to save time. And if you work with a team, software like Melio with an approval workflow feature will best suit your purpose.

Note down your requirements and compare the above tools’ features to shortlist the best-matching apps. Good luck!