12 Better Alternatives to Sunsama for a Productive Workday

There are two types of people in the world – those who like to plan and those who don’t.

People who like to plan like to have a schedule and know what is happening ahead of time. They feel secure when they have a plan and enjoy organizing their time.

People who don’t like to plan often feel overwhelmed by schedules and find them constricting. They prefer to go with the flow and take each day as it comes, rather than planning far ahead.

If you’re the type of person who likes to plan, then you’ve probably heard of Sunsama.

Sunsama is a task management and calendar tool that helps you organize your time so that you can get more done.

It’s a great tool for people who are always on the go and need to stay on top of their schedule.

However, Sunsama is not the only productivity tool out there when it comes to sheer task management.

There are a number of other options that you might want to consider if you’re looking for an alternative to Sunsama. Here are 12 of the best Sunsama alternatives that you can start using from today:

1. Akiflow

If you are looking for an all-in-one project management tool, then Akiflow is definitely worth checking out.

Akiflow has done an excellent job of integrating your favorite productivity apps within their dashboard.

This includes integration with Google Calendar, Gmail, Drive, Slack, and 2000 more thanks to Zapier integration.

The great thing that the integration does is that it brings the critical tasks of all your apps into Akiflow’s single-page dashboard so that you don’t have to keep switching between them.

Another great feature of Akiflow is its real-time updates. This means that you will always be up-to-date with the latest changes and progress on your projects.

The Tray Menu and Notifications panel helps you to stay organized and on top of things.

Their Command Bar lets you get things done quickly with the help of keyboard features and natural language processing.

Be it creating quick tasks or sharing your availability with others for meetings, you can do it all with Akiflow.

Key Features

• Powerful Integration
• Real-time updates
• Smart notifications
• Command bar
• Keyboard features & natural language processing

Favorite Feature

I appreciate how well all of my favorite productivity applications can be integrated. It’s great to have everything in one location and not have to go back and forth between apps.

Ratings by Professionals

• G2 – 5/5
• Capterra – 4.8/5

Akiflow offers a 7-day free trial. Their monthly Premium plan costs $15.

2. Motion

If you’re searching for the perfect alternative to Sunsama that is more visual and offers a Kanban-style approach, then Motion might be the tool for you.

Motion is the ultimate mix of task management, calendar, and meeting assistant.

It helps users get a better overview of their tasks by representing them in the form of cards that can be moved around on a digital board.

Thanks to their flexible integration system, you can now sync Google Calendar and more into their dashboard, with the click of a button.

This makes it easy to get an overview of your upcoming tasks, deadlines, and events, all in one place.

Furthermore, you can also invite teammates, clients or family members to join your board so that everyone can stay up-to-date with what’s going on.

Their Meeting Assistant feature is also very helpful as it gives you the ability to schedule and conduct meetings, all within the app.

Key Features

• Kanban-style task management
• Flexible integration system
• Meeting assistant
• Invite teammates
• Sync calendar(s)

Favorite Feature

The Meeting Assistant function, which makes it simple to plan and run meetings from the app, is really helpful.

Ratings by Professionals

• G2 – 4.2/5
• Capterra – 4.5/5

Motion offers a 5-day free trial and then their Pro plan costs $34/month. The Team plan starts at $20/month/team member.

3. Taskade

4. Morgen

Morgen.so is the ultimate productivity app when it comes to managing your tasks, meetings as well as calendars.

Although they do not offer a web app, their interface is still very user-friendly. Moreover, it comes with a lot of features that can help you get your work done more efficiently.

One of the best things about Morgen.so is its minimal interface. This means that you will not be distracted by any unnecessary clutter when using the app.

Also, their meeting management feature hit a home run. You can now effortlessly let your client book a meeting by sharing your availability, meeting link, and more.

Additionally, Morgen.so’s features also include task management, calendar management, and more.

Key Features

• User-friendly interface
• Minimal interface
• Meeting management
• Task management
• Calendar management

Favorite Feature

Morgen.so is always updating to make sure that its users are getting the best experience possible. Their features are constantly being updated and improved, which is one of the things that we love about them.

Ratings By Professionals

• Product Hunt – 5/5

Morgen has a free plan and a free trial on its paid plans that costs $6/month (Personal) and $14/month (Pro).

5. TimeHero

TimeHero is a project management tool that helps you manage your time better. It is perfect for people who are busy and need to get things done quickly.

It is quite simple and intuitive to use. You can establish deadlines and keep track of your development. TimeHero will assist you in staying on task and getting things done.

TimeHero has three tabs for the plan, work, and reports. Not only can you integrate Slack for team communication, but you will also get real-time updates on your project’s progress.

The paid plan(s) gives you access to several premium features, including the ability to plan for the future, identify risks, manage teams, and more. Furthermore, you may use recurring jobs and projects to ensure that you never forget anything essential.

Its workflow Templates feature makes it easy to start new projects by using pre-made templates for different project types.

This can be very helpful if you are not sure where to start or if you want to save time by using a template.

Key features

• Establish deadlines and keep track of your development
• Get real-time updates on your project’s progress
• Pre-made workflow Templates
• Available on all platforms and devices

Favorite Feature

I really like the recurring jobs and projects feature because it ensures that I never forget anything essential. This can be very helpful if you are not sure where to start or if you want to save time by using a template.

Ratings by Professionals

• G2 – 4.6/5
• Capterra – 4.7/5

A week is all you need to try out the service for free. After that, you may upgrade to any of their premium packages:

1. Basic ($5/month)
2. Professional ($12/month)
3. Premium ($27/month)

6. Todoist

Todoist is one of the most popular to-do list apps out there.

With Todoist, you can easily manage your tasks from anywhere with their web, desktop, and mobile apps.

Their features include natural language processing so that you can easily add new tasks using plain English.

You can also create recurring tasks, set up reminders, and add subtasks to break down your tasks into smaller and more manageable pieces.

Todoist also offers a productivity tracking feature so that you can see your progress over time and better identify your productive and unproductive periods.

From creating recurring tasks to assigning priorities to your tasks, you can do everything and more with Todoist.

Key Features

• Natural language processing
• Recurring tasks
• Set up reminders
• Add subtasks
• Productivity tracking (reports & insights)

Favorite Feature

I love the productivity tracking feature, as it helps me to better understand my work patterns and make necessary adjustments to improve my productivity.

Ratings by Professionals

• PCMag – 5/5
• G2 – 4.4/5
• TrustRadius – 8.9/10

Todoist has a forever-free plan with some limitations. The Pro plan costs $4/month and the Business plan costs $6/month/user.

7. Llama Life

Llama Life is a productivity app that helps you find your focus, set goals, and get things done.

Their timeboxing feature sets a countdown timer for each task so that you can stay on track and avoid distractions.

The Chimes feature plays a melody within a set interval of time. The main reason behind this is to set your attention back to the current task.

One of the most amazing features is Pie Time. In the form of a visual slice, it clearly shows you how much time it is still due before the completion of the task.

The Smart Shortcuts feature gives users the ability to create custom shortcuts for their most-used actions.

With their Simple Report, you can see how productive you have been for the day.

Key Features

• Timeboxing
• Elegant user interface
• Pie Time
• Smart Shortcuts
• Simple Report

Favorite Feature

I really enjoy the Smart Shortcuts feature, which allows you to define your own custom shortcuts for frequently performed activities. This is a huge time-saver and makes the tool very user-friendly.

Ratings by Professionals

• ProductHunt – 4/5

Llama Life has a forever free plan. Their paid plan (they call it Extra Focus) costs $6/month.

8. Spike

Although Spike is more of a collaborative email platform, it can still be used as a great to-do list tool.

Spike offers a unique interface that helps you organize your emails into conversations.

You can also snooze emails, set reminders, and add tasks to your to-do list so that you can follow up on them later.

Spike merges all your calendars, allowing you to view upcoming tasks from different calendars without having to worry about checking each simultaneously.

Their Super Search features assist you in searching for anything you want within milliseconds. It can be specific attachments, messages, etc.

They also have an option to change your theme (to light or dark mode).

Key Features

• Organize emails into conversations
• Real-time task management
• Merge all calendars into one view
• Super Search feature
• Theme change options

Favorite Feature

I’m a big fan of the Super Search functionality since it allows me to quickly locate specific emails, attachments, and so on.

Ratings by Professionals

• TrustPilot – 3.8/5
• G2 – 4.6/5

Spike offers a completely free plan. The Pro plan (suitable for individuals and small teams) costs $8/month, and the Business plan (for large teams) costs $16/month.

9. Basecamp

Basecamp is a great tool for managing projects and tasks. With Basecamp, you can create projects and assign tasks to team members.

Each task can have subtasks, deadlines, attachments, and conversations. You can also add comments to tasks to provide context or updates.

Basecamp is unique in that it doesn’t offer as many features as some other to-do list apps on this list. However, what it does offer is simplicity and ease of use.

It can be helpful to have a tool that is easy to learn and doesn’t require a lot of setup time.

The Message Board feature followed by group chat functionality gives a single direction to your whole team by announcing messages the right way.

The Automatic Check-ins feature saves your meeting time by answering some of the hot/common questions your team might have, in the form of a beautiful thread.

Key Features

• Project management
• Task management
• Simplicity and ease of use
• Message Board
• Automatic Check-ins

Favorite Feature

I really like how simple and easy-to-use Basecamp is. The Message Board function is also useful since it helps everyone stay on the same page through clear communication.

Ratings by Professionals

• G2 – 4.1/5
• PCMag – 4/5
• TrustRadius – 8.4/10

A 30-day free trial is available with Basecamp. You can then upgrade to their Basecamp Business plan for $99 per month.

10. Xoba

Xoba is more of an organization app that helps you organize all your tasks, projects, etc, so that you don’t have to open endless tabs only to confuse yourself.

Their advanced streamlining feature not only bookmarks your web pages, but also lets you attach relevant documents and even see the search history based on your usage of that webpage.

Their Organize feature allows you to create minimalist cards based on similar projects. This is very helpful and time-saving, especially when it comes to opening multiple websites at a time.

The best part?

After creating a card, you can choose to create a custom sharing link of that specific card and then share it with anyone.

With industry-leading technology and best security practices, Xoba ensures all your data is end-to-end encrypted.

Key Features

• Webpage bookmarking
• Organize feature
• Custom sharing links
• End-to-end encryption

Favorite Feature

I’m a huge fan of Xoba’s ability to let you generate unique, personalized sharing links. This may come in handy when I need to share project information with employees or clients.

Ratings by Professionals

• Appsumo – 5/5

The Xoba app is free to use, allowing you to connect to 3 applications, create 5 cards, and do 25 searches per month. However, their Premium plan costs $8.33/month.

11. Metatask

Metatask is a great to-do list app for teams and businesses. With Metatask, you can create projects and tasks, assign them to team members, and set deadlines.

Metatask.io is a powerful workflow automation tool that helps businesses automate repetitive tasks.

With Metatask, businesses can create custom workflows for their unique needs.

Metatask also includes a variety of features to make workflow automation easier, such as templates, drag-and-drop capabilities, and integration with popular business tools.

It allows you to create conditions, actions, and triggers to automate your tasks and workflows.

Your team’s success, development, and the overall progress statistics are displayed in the Reports dashboard.

Key Features

• Project management
• Workflow automation
• Template creation
• Integration with popular business tools
• Reports dashboard

Favorite Feature

Metatask’s Reports dashboard is a nice touch because it allows you to keep track of your team’s progress. This is an excellent method to view how your team is doing and where there may be areas for improvement.

Ratings by Professionals

• G2 – 4.5/5
• Capterra – 4.8/5

Metatask offers a 2-week free trial. Their paid plan costs $6/month per user.

12. PomoDoneApp

PomoDoneApp is a great tool to increase your productivity by using the Pomodoro Technique.

With PomoDoneApp, you can track your time, set goals, and get detailed reports on your productivity.

You can also integrate PomoDoneApp with popular task management tools such as Asana, Trello, Jira, and more.

PomoDoneApp also has a Chrome extension and desktop app to make it even easier to use.

Key Features

• Time tracking
• Detailed reports
• Integration with popular task management tools
• Chrome extension

Favorite Feature

I love PomoDoneApp’s detailed reports because they help me to see where I am wasting time and where I need to focus my efforts. This is an excellent way to increase my productivity and make sure that I am using my time wisely.

Ratings by Professionals

• Capterra – 4.4/5
• G2 – 4.2/5

PomoDoneApp offers a week’s trial. Their Lite plan costs $4.96/month and the Ultimate plan costs $7.44/month.

Final Suggestion

Sunsama is a great tool for managing tasks and calendars, but it may not fit everyone’s needs.

In this article, we’ve provided a number of alternatives to Sunsama that you may want to try.

Each of these apps has its own unique features that may make them a better fit for your team or business.

You may want to consider trying a few of them out to see which one works best for you.

Almost many of them offer free trial periods, so you can test them out before committing to a paid plan.

We hope this article was helpful in finding the best Sunsama alternative for you!