15 Best Timesheet Software of 2025: Tested and Reviewed

Managing timesheets can be a real hassle, from bulky spreadsheets and missed clock-ins to tedious manual payroll entries.

But the right timesheet software changes everything. With it, you can easily track work hours, manage tasks, and ensure everyone gets paid accurately and on time.

Over the past few months, I’ve tested dozens of timesheet tools to see what actually works (and what doesn’t).

In this guide, I’m sharing my honest, hands-on reviews of the 15 best options available today.

Whether you’re a freelancer, an agency, or running a growing business, you’ll find the perfect tool to fit your needs here.

The Top Timesheet Tools at a Glance

1. Toggl Track: Best for Simple Time Tracking and Reporting

TL;DR

Toggl Track is a clean, easy-to-use tool for individuals or small teams to track time and generate reports with one-click timers and idle detection.

Toggl Track is one of the easiest tools I’ve recently used for time tracking. 

What I love is how organized everything feels. You can tag entries by project or client, and group tasks as needed. It’s flexible without being confusing.

One standout feature for me is the idle time detection. If I walk away from my screen for too long, Toggl asks if I want to discard or keep the idle time. It’s subtle but keeps things accurate.

The reporting is another big win. I can break down my time by week, project, or client, and even export charts when I need to show clients how their hours were spent. 

Toggl nails it if you’re looking for an easy team management or employee oversight software.

Pros:

• Idle time detection
• Free plan for up to 5 users
• Clean interface and visual reports
• One-click timer and manual time entries
• Project, tag, and client-based organization

Cons:

• No scheduling or payroll features
• Lacks GPS tracking or productivity monitoring

Pricing (billed annually):

• Free plan for up to 5 users
• Starter: $10/user/month
• Premium: $20/user/month
• Enterprise: Custom

2. Clockify: Best Free Timesheet Tool for Teams on a Budget

TL;DR

Clockify offers free time tracking for unlimited users, making it ideal for growing businesses needing basic time management and reporting.

Clockify is easy to use and tracks time, even for teams. 

I was able to invite my whole team, create different projects, assign tasks, and start tracking right away. You get unlimited tracking and users from the start.

One of my favorite features is the visual calendar. It gives you a daily or weekly overview of your entries, and you can even drag-and-drop time blocks to adjust them. Reports are customizable too as I could filter it by project, client, or user, and export clean timesheets for payroll or billing.

Clockify also works well with tools like Trello, Notion, and Jira. So, if you’re on a budget and want something that just works out of the box, Clockify is hard to beat.

Pros:

• Chrome extension for easy tracking
• Powerful reports and timesheet views
• Supports billable rates, tags, and tasks
• Time entries via timer, manual, or calendar
• Unlimited users and projects on the free plan

Cons:

• The interface feels cluttered at times
• Some advanced features require paid upgrades

Pricing (billed annually):

• Free forever: Unlimited users
• Basic: $3.99/user/month
• Standard: $5.49/user/month
• Pro: $7.99/user/month
• Enterprise: $11.99/user/month

3. Harvest: Best for Time Tracking + Invoicing

TL;DR

Harvest combines time tracking with invoicing and budgeting, perfect for freelancers and agencies that bill clients for tracked hours.

What really stands out about Harvest is how smoothly it connects time tracking to billing.

I  tracked my time, and when I was done, I could generate an invoice in seconds. It also pulled in unbilled hours automatically.

Setting different hourly rates for different projects or clients was a breeze, too. 

And the reports were really helpful as I could quickly check which projects were profitable, how much time had been spent, and where my team was investing their hours.

Harvest integrates well with accounting tools and payment platforms like Stripe. So when a client pays an invoice, it gets reflected in my dashboard. 

Harvest can save you a lot of time if your work involves client billing.

Pros:

• Track expenses and budget usage
• Beautiful project profitability reports
• Assign billable rates and invoice clients
• Easy time tracking with start/stop or manual entry
• Integrates with QuickBooks, Stripe, Trello, and more

Cons:

• Free plan limited to 1 user and 2 projects
• Not ideal for teams needing scheduling or GPS tracking

Pricing (billed annually):

• Free plan: 1 user, 2 projects
• Pro: $11/user/month
• Premium: $14/user/month

4. QuickBooks Time (formerly TSheets): Best for Scheduling + Payroll Integration

TL;DR

QuickBooks Time simplifies time tracking, scheduling, and payroll for field or hourly teams, especially if you already use QuickBooks.

QuickBooks Time works well if you’re managing hourly or field-based workers.

I tested it with a small mobile team, and being able to see who’s on the clock and where they are was really helpful. 

The GPS tracking gave me real-time visibility, and I could even set up geofences to ensure that the clock-ins are accurate.

The crew clock-in feature is pretty helpful. Being able to clock in an entire team at once saved me time on the job site. 

Everything connected to QuickBooks, so running payroll was easy. I didn’t have to copy or enter anything twice.

QuickBooks Time is quite expensive, but it brings real value if you are already using QuickBooks.

Pros:

• PTO and overtime tracking
• Easy sync with QuickBooks
• GPS time tracking for field teams
• Shift scheduling and crew clock-in
• Mobile app with location and photo check-ins

Cons:

• No free plan (only a 30-day trial)
• Setup can take time with larger teams

Pricing (billed annually):

• Premium: $10/month base + $8/user/month
• Elite: $20/month base + $10/user/month

5. Hubstaff: Best for Remote Teams with Productivity Monitoring

TL;DR

Hubstaff tracks time, app usage, and productivity for remote teams with optional screenshots and built-in payroll features.

Hubstaff gives you all the usual time tracking features, but adds layers of insight that I find useful for managing remote teams. 

When I tested it, I could see how active each teammate was based on their mouse/keyboard activity, and I even got a snapshot of what they were working on every few minutes.

Hunstaff also tracks websites and apps, so if someone spends too much time on social media, it’s visible. 

There is an option to turn off screenshots or tracking, which is beneficial if you prefer a more discreet approach.

GPS tracking was useful for field teams. I set up a geofence at a job site, and Hubstaff automatically clocked in my contractor when they arrived. 

I liked how I could even approve timesheets and pay your team from the same place. 

Hubstaff is a good all-in-one tool if you have a remote team and need clear tracking and accountability..

Pros:

• Takes optional screenshots
• Supports GPS and geofencing
• Built-in payroll and client invoicing
• Tracks time, app usage, and URLs
• Task tracking and productivity reports

Cons:

• Can feel intrusive for some team members

Pricing (billed annually):

• Free for 1 user
• Starter: $4.99/user/month
• Grow: $7.50/user/month
• Team: $10/user/month
• Enterprise: $25/user/month

6. Time Doctor: Best for Focus and Productivity Control

TL;DR

Time Doctor tracks time, apps, and websites while sending distraction alerts to help remote teams stay focused and accountable.

Time Doctor not only records hours but also helps you stay on track throughout the day. 

I used it during a particularly intense writing week, and every time I drifted to a non-work site, it would pop up with a reminder. This helped me save time I didn’t realize I was losing.

Time Doctor keeps a log of the apps and websites you use, and even provides a daily productivity score. 

You can turn on screenshot monitoring if you want to check what your team is doing, but I like that it’s optional and doesn’t force micromanagement.

There’s also a built-in payroll feature. I can assign hourly rates to each teammate, and Time Doctor calculates pay automatically based on their tracked time. You can export time reports for clients or send invoices directly from Time Doctor.

Time Doctor is a solid choice if you or your team struggles with focus, or you wants better visibility into remote work habits.

Pros:

• Screenshot capture (optional)
• Offers detailed productivity reports
• Includes payroll and client billing tools
• Easily tracks websites, apps, and idle time
• Sends distraction alerts when you lose focus

Cons:

• UI feels outdated compared to modern tools
• Can feel too strict if your team values privacy

Pricing (billed annually):

• Free 14-day trial
• Basic: $6.70/user/month
• Standard: $11.70/user/month
• Premium: $16.70/user/month 
• Enterprise: Custom

7. TimeCamp: Best for Automatic Time Tracking

TL;DR

TimeCamp offers automatic and manual time tracking based on app and keyword use, great for users wanting minimal manual input.

What I liked about TimeCamp is its automation. It made tracking time much easier without needing to start and stop timers manually. 

I created simple rules like “if Photoshop is open, start tracking design time,” and it worked. This helped me a lot on busy days because I didn’t have to remember to start or stop the timer.

TimeCamp also let me tag time entries, track billable hours, and generate clean reports. 

The visual dashboard showed how time is split across different projects, and I could quickly spot where I was going over or under-budget.

I’ve used the invoicing feature for client work. I set rates by project or task, then export the tracked time into invoices. It also integrates well with project tools I already use, so it fits smoothly into my workflow.

TimeCamp is worth a try if you want a tracker that doesn’t need babysitting.

Pros:

• Visual productivity reports and timesheets
• Features for project budgeting and invoicing
• Simple manual tracking as well as one-click timers
• Integrates with tools like Trello, Slack, Asana, and more
• Automatic time tracking based on app and keyword usage

Cons:

• Time-taking setup for automation 
• Some key features require paid plans

Pricing (billed annually):

• Free plan for solo users
• Starter: $1.99/user/month
• Premium: $2.99/user/month
• Ultimate: $3.99/user/month
• Enterprise: $11.99/user/month

8. Everhour: Best for Teams Using Tools Like Asana and Trello

TL;DR

Everhour integrates with project management tools like Asana and Trello, enabling in-app time tracking without switching platforms.

Everhour is built to integrate with tools you already use. I connected it to Asana, and each task had a little timer button. 

I didn’t have to switch tabs, open new windows, or remember where I left off.

The dashboard gave me a clear view of all the hours tracked. I could see who worked how much, how the project was doing, and make reports when I needed to. 

I also liked that I could set time estimates for tasks and then see how much time was spent. It helped me understand where we were spending more or less time.

Everhour also has a built-in billing and expense tracking. 

So once a project wraps, I can pull the hours into an invoice and send it.

Everhour is a huge timesaver if your team already manages work inside Asana or similar work management software.

Pros:

• Start timers from task cards
• Clean, easy-to-navigate interface
• Project budgeting, time estimates, and reports
• Supports billing, invoicing, and expense tracking
• Integration with tools like Asana, Trello, and ClickUp.

Cons:

• No free plan, only a free trial
• Best when used alongside a PM tool (not standalone)

Pricing (billed annually):

• Free trial available
• Paid plan: $8.50/user/month (billed annually)

9. Connecteam: Best All-in-One Tool for Deskless Teams

TL;DR

Connecteam combines GPS time tracking, scheduling, task management, and team chat into one platform for mobile workforces.

Connecteam has all the tools I need to manage a field team. 

The GPS time clock is quite reliable. 

My staff clocked in only from specific locations, and I could even request a photo check-in if needed. This helped me in reducing buddy punching and inaccurate hours.

I used the checklists and forms to create daily job reports. 

The mobile interface is clean, and my team picked it up quickly.

I could schedule shifts, assign tasks, send reminders, collect forms, and even chat with team members. Connecteam stands out because you don’t need separate apps, it does it all in one place.

Connecteam brings serious value for businesses with a mobile workforce. 

Pros:

• GPS-based time clock with geofencing
• Built-in chat, forms, and training modules
• Shift scheduling, task assignments, and checklists

Cons:

• Takes some time to explore all the modules
• The interface feels packed if you only need timesheets

Pricing (billed annually):

• Free plan: Up to 10 users
• Basic: $29/month for up to 30 users
• Advanced: $49/month 
• Expert plans: $99/month 
• Enterprise: Custom

10. Jibble: Best Free Time Clock with Facial Recognition

TL;DR

Jibble offers free time tracking with GPS and selfie verification, ideal for small businesses needing secure clock-ins.

Jibble has more features than I thought a free tool would offer.

My team could clock in from their phones, and each entry had an attached photo and location stamp. 

It’s surprisingly accurate, and the selfie clock-in feature made things feel a bit more fun while improving accountability.

Jibble tracks hours, breaks, and overtime, and lets me set rules for how and when people can clock-in. I also liked the reminders it sends when someone forgets to clock out.

The reports are clean, and while some advanced ones need a paid plan, the free ones were enough for my basic payroll needs. 

You can export data as timesheets, which I shared with my accountant to help with payroll and records.

Jibble is a great pick if you need a smart, modern punch-clock system on a budget.

Pros:

• Free for unlimited users
• GPS and geofencing included
• Clean, easy-to-use mobile app
• Clock in via mobile, web, or Slack
• Supports selfie (face recognition) verification

Cons:

• Some advanced reports require payment
• Lacks advanced project management features

Pricing (billed annually):

• Free plan: Unlimited users
• Premium: Starts at $2.99/user/month 
• Ultimate: $5.99/user/month (adds biometric matching, advanced analytics)
• Enterprise: $7.99/user/month

11. Paymo: Best for Project-Based Businesses and Agencies

TL;DR

Paymo merges time tracking with task management, billing, and scheduling, making it perfect for agencies managing multiple client projects.

To test Paymo, I set up a small project by adding tasks, assigning them to team members, and tracking time, all in one place. 

The task view feels similar to Trello, and the project dashboard provided real-time updates on deadlines and progress.

One standout feature was the Gantt chart, something I didn’t realize I needed until I used it. 

I also liked the team scheduling calendar, which gave me a clear view of everyone’s workload and helped balance assignments across the team.

Beyond task management, Paymo makes it easy to pull time entries into invoices and track expenses for billing. 

I managed an entire client project, from task creation to time logging and invoicing, without needing to switch between multiple tools.

If you’re running an agency or a small business that handles multiple clients, Paymo should be on your shortlist.

Pros:

• Great for resource planning
• Invoicing and expense tracking built in
• Clean interface with multiple timesheet views
• Visual dashboards, Gantt charts, and team scheduling
• Combines time tracking with task and project management

Cons:

• The free plan is only for solo users
• It can feel heavy if you only need time tracking

Pricing (billed annually):

• Free  (limited features)
• Starter: $5.9/user/month
• Small Office: $10.9/user/month
• Business: $16.9/user/month

12. TMetric: Best for Freelancers and Small Teams on a Budget

TL;DR

TMetric is an affordable time tracker offering manual/automatic timers, Pomodoro breaks, and project budgeting for freelancers and small teams.

TMetric is a simple tool that still manages to pack in a lot of functionality. 

I tracked time by client and task, then organized everything into projects with billable rates. 

Depending on the day, I could either use a manual entry or let the timer run, whichever suited my workflow.

A standout feature for me was the built-in Pomodoro timer, which reminded me to take regular breaks and ultimately boosted my productivity. TMetric also offers app and website tracking, providing a clear breakdown of how each hour was spent.

For small teams, TMetric goes further with workload charts and time-off tracking. 

I tested the leave management tool by approving a teammate’s PTO (Paid Time Off), and the system automatically updated their timesheet without any extra work.

If you’re looking for a budget-friendly tool that doesn’t cut corners on features, TMetric is well worth considering.

Pros:

• Track time manually or with timers
• Works with Trello, GitHub, Asana, and more
• Supports billable rates, budgets, and invoicing
• Includes Pomodoro timer and break reminders

Cons:

• Advanced features like invoicing require paid plans
• UI is modern, but navigation could be more intuitive

Pricing (billed annually):

• Free plan: Up to 5 users
• Professional: $4.17user/month
• Business: $5.83/user/month
• Enterprise: Custom

13. Deputy: Best for Shift-Based Businesses

TL;DR

Deputy handles shift scheduling, time tracking, and labor law compliance, ideal for industries like hospitality, retail, and healthcare.

When testing Deputy, I was able to set up a full week of shifts in just a few minutes.

My employees received notifications and could easily clock in using a photo or a kiosk, which made attendance tracking easy.

One of the most helpful features was automatic break tracking and labor compliance alerts.

If a shift broke any labor rule, Deputy flagged it immediately, a huge benefit for industries like hospitality and healthcare.

I also found the auto-scheduling feature impressive. 

It suggested shifts based on team availability and past work patterns, saving me even more time. After the week wrapped up, exporting ready-to-process timesheets for payroll was quick and hassle-free.

If you run a shift-based business, Deputy can easily save you hours of manual scheduling and compliance work.

Pros:

• Powerful shift planning  tools
• Time clock with GPS and photo capture
• Labor compliance tools (breaks, overtime, etc.)
• Auto-scheduling suggestions based on availability

Cons:

• No permanent free plan
• The labor rules setup takes some time

Pricing (billed monthly):

• Free 31-day trial
• Scheduling or Time & Attendance: $4.50/user/month each
• Premium : $6/user/month
• Enterprise: Custom

14. busybusy: Best for Construction and Field Teams

TL;DR

busybusy offers GPS-based time tracking and equipment usage logs, tailored for construction teams and multi-site job tracking.

busybusy easily tracks time for teams working on-site.

I created a mock job site about electric guitars, and when my test team entered the geofence area, they were automatically clocked in.

No manual check-ins were needed.

You can assign a time not just to projects, but to specific tasks and even equipment. So if someone is operating a backhoe for three hours, it gets logged separately. 

This level of detail is amazing for job costing.

busybusy also works offline, which is a bonus during field tests in areas with weak signals. 

busybusy stores, punches, and syncs the data when back online. The reports instantly help you see labor costs per site or project.

Busybusy is a real asset if you are a contractor or running a construction business.

Pros:

• Offline mode for low-signal areas
• Job costing and project tracking tools
• Built with construction workflows in mind
• Tracks time by task, crew, and equipment
• GPS-based clock-in and clock-out with geofencing

Cons:

• Too niche for office teams
• Some features are limited in the free version

Pricing (billed annually):

• Free plan: Basic time tracking
• Pro: $9.99/user/month (includes GPS, job costing, advanced reports
• Premium: $14.99/user/month

15. My Hours: Best for Simple Timesheets and Reports

TL;DR

My Hours is a straightforward time logging and reporting tool, great for freelancers and teams that need simple time management without extra frills.

What I like most about My Hours is how clean and simple it feels. 

I quickly created projects, added tasks, and started tracking without a steep learning curve. 

Organizing time by client, project, and task was smooth, and I could add labels, notes, and set billable rates easily. 

One handy feature is the optional stopwatch or end-of-day logging, depending on how you prefer to work.

While it doesn’t include billing or payroll tools, My Hours makes up for it with detailed reports you can export as PDFs or spreadsheets. It also offers project budgeting, time approval workflows, and flexible billing options (like hourly rates or fixed fees) if you upgrade. 

The free plan lets you manage unlimited projects and invite team members.

If you want simple time tracking without the clutter and professional-grade reporting when needed, My Hours is an excellent choice.

Pros:

• Easy setup and learning curve
• Manual or timer-based time entries
• Task-level tracking with descriptions
• Clean timesheet view and exportable reports
• Unlimited projects and clients (even on the free plan)

Cons:

• No built-in invoicing or payroll
• Lacks advanced integrations or dashboards

Pricing (billed annually):

• Free plan: Unlimited projects and clients
• Pro: $8/user/month (adds team management, invoicing, and priority support)
• Enterprise: Custom

Pro Tips for Choosing the Right Timesheet Software

Choosing the right timesheet software isn’t about what has the most features. It’s about what fits how you work.

Here are a few things I kept in mind (and you should too) while picking a tool:

1. Know what you really need

Before getting lost in fancy dashboards and extra tools, you need to know: what’s the reason you need a timesheet app?

• Just logging hours? Simple tools like Toggl Track or My Hours are more than enough.
• Need shift planning, GPS, or field reporting? You can go for QuickBooks Time, busybusy, or Connecteam.

2. Keep your team size and budget in mind

Some tools are 100% free and offer serious value for small teams. But, If you have a larger company, don’t focus on the monthly prices, look at how much time it can save you.

3. Think about your workflow

If you are already using tools like Asana, Trello, or Jira,  something like Everhour makes things easier. And If you’re on QuickBooks payroll, QuickBooks Time will fit right in.

4. Always try before you decide

Almost every tool here offers a free plan or a trial. I tested each one with my team for a week to see how it felt in real work scenarios. That made all the difference.

Final Words

There is no single “best” tool for everyone as such. It really depends on what you need and how your team works.

But based on my testing, here’s what I’d suggest:

• Already using Asana, Trello, or ClickUp? Everhour works fine.
• Need something quick, clean, and free? Try Clockify or My Hours.
• Want to track time and send invoices? Go with Harvest or Paymo.
• Have a mobile or field team? Look at Connecteam or QuickBooks Time.
• Need good features but don’t want to spend much? TMetric gives you great value.
• Managing a remote team and want more visibility? Hubstaff or Time Doctor are good choices.

I would suggest you not to overthink it. Pick one tool that looks like a good fit, test it with your team, and adjust if needed. Once you find the right one, you will know it.