15 Best AI Calendar Apps and Software

AI calendar apps improve your work efficiency.

They automatically schedule and rearrange events based on your work habits, picking the best time for tasks, meetings, and personal chores for you.

Whether you’re a manager struggling to adjust meetings in your busy schedule or an entrepreneur juggling multiple tasks, you can use AI apps to declutter your calendar.

What Is An AI Calendar Software And What Apps Are Best For You?

An AI calendar software offers smart time management tools to help you plan your day better. 

Using artificial intelligence, it automatically organizes your calendar, converts to-do lists into events, finds the best time for priority tasks, and schedules meetings.

The software also syncs your personal and work calendars to centralize events and eliminate double entries.

Top Features to Look For In An AI Calendar Software;

• Calendar integration.
• Auto-scheduling.
• Smart meeting tools.
• Notifications and reminders.

Here, I have reviewed the 15 best calendar apps with AI capabilities. They can be used for personal and work purposes, both.

1. Sunsama

Sunsama helps you plan your day calendar. With its AI capabilities, you can automatically organize your schedule and meet daily goals with ease.

You can integrate Sunsama with Gmail and convert messages into tasks. The app observes your work pattern and suggests estimated times for each task to ensure you can complete them on time.

Slack and Teams integrations are available on Sunsama. You can also integrate Outlook and iCloud to sync all your calendars.

Core Features

• Day planner.
• Auto-scheduling.
• Calendar syncing.
• Task management.
• Focus mode.
• Realistic goals.
• Email into task.
• AI capabilities.
• Analytics.
• Integrations.
• Mobile app.

Price

You can get started on Sunsama for free. Its monthly subscription costs $20.

2. Morgen

Morgen is designed for managers. It provides smart scheduling software with a task manager to handle meetings.

You can connect all the popular calendars and project management apps with Morgen to centralize events and eliminate duplication. You’ll receive an AI assistant for automation and templates to optimize your calendar. 

With Morgen, you can essentially organize meetings and add travel and buffer time to create realistic schedules. 

Core Features

• Calendar syncing.
• Smart meetings.
• Task scheduling.
• Travel and buffer time.
• Workflow templates.
• AI assistant.
• Team availability check.
• Insights.
• Slack integration.
• Mobile apps.

Price

Morgen’s basic plan is free and the Pro plan costs $9. You can try premium features for free. 

Enterprise package is also available. Contact sales for the prices.

3. Amie

Amie delivers smart scheduling tools to organize personal and work calendars.

With its drag-and-drop functionality and natural language processing, you can easily schedule your emails, to-do lists, and tasks. 

You’ll receive other productivity features as well, such as scheduling links and availability checks, to arrange meetings with your team.

All in all, Amie is simple and convenient. It comes in both desktop and mobile versions, and you’ll also get mobile widgets to receive daily summaries.

Core Features

• Google calendar integration.
• AI capabilities.
• Email scheduling.
• To-do list management.
• Color coding.
• Availability check.
• Scheduling link.
• Personal features like music tracking.
• iOS app.

Price

Amie charges $14 per month. You can download it for free.

4. BeforeSunset

BeforeSunset provides essential calendar features with AI tools. With this app, you can set your schedule on autopilot.

Top features of BeforeSunset are to-do list management, scheduling, note-taking, and time tracking. The app automatically breaks to-do lists into subtasks and reschedules uncompleted tasks.

You can integrate Slack with BeforeSunset to connect with your team. You’ll get a workspace for teams.

Core Features

• Calendar integration.
• To-do list management.
• Auto-scheduling.
• AI capabilities.
• Note-taking.
• Time tracking.
• Daily, weekly, and monthly views.
• Team space.
• Reminders and alerts.
• Slack, Spotify, and other third-party app integrations.
• Mobile app.

Price

You can try BeforeSunset for free. Its Pro plans cost $16 to $20. 

5. FlowSavvy

FlowSavvy and SkedPal have common features. Like SkedPal, it considers your goals and priorities and automatically schedules your week accordingly. 

You can sync unlimited calendars and set your entire month’s schedule on autopilot. You’ll be able to split large tasks and add buffer time between meetings automatically.

To store unplanned tasks, FlowSavvy delivers an inbox. You can add ad-hoc projects to the inbox to schedule them later. 

Some interesting features make FlowSavvy more appealing to workaholics. For example, tasks are color-coded to show priority. Also, whenever you overcommit, you’ll get a warning notification.

Core Features

• Calendar syncing.
• Automatic time blocking.
• Buffer time.
• Repeated tasks and auto-splitting.
• Smart color coding.
• Overcommitment alert.
• Inbox.
• Integration.
• Mobile apps with widgets.

Price

FlowSavvy’s basic plan is free, and the pro package costs $7 per month.

6. Timehero

Timehero delivers project management features with an AI calendar. Via this tool, you can plan your to-do lists and work projects.

Core capabilities of Timehero are auto-scheduling, time tracking, and calendar integration. You’ll receive a Gmail extension to create tasks from your email account and team features to assign those tasks.

An inbox will be given to note quick tasks for later. You’ll also get workflow templates to plan your projects.

Core Features

• Calendar syncing.
• Smart time blocking.
• Repeated tasks.
• Project management.
• Timer with timesheets.
• Workflow templates.
• Gmail add-in.
• Slack integration.
• Reports.

Price

Timehero charges $7 to $27 per month. You can try it for free.

7. Motion

Motion is ideal for both independent professionals and teams. It sells smart scheduling, project management, and meeting booking tools with iOS and Android apps for accessibility.

You can set up your working hours and priorities in Motion and automate your work schedule. You’ll get time-tracking tools and overcommitment alerts to help you manage your workload.

If most of your day is spent on meetings, Motion has a meeting assistant to optimize your day. The AI assistant adjusts your meetings based on your priorities.

Core Features

• Calendar integration.
• Tasks, events, and priorities.
• Auto-scheduling.
• Deadline alert.
• AI meeting assistant.
• Project management.
• Team features.
• Time tracking.
• Mobile apps.

Price

Motion’s individual plan costs $34 per month, and the business plan costs $20 per user.  A scale package is also available. 

You can try Motion for free.

8. Day Flow

Day Flow is a mobile application. It has an AI assistant that offers smart suggestions to help you plan your calendar smartly.

You can record tasks through voice notes and automatically find time in your calendar for leisure activities. The app uses language processing to understand commands and perform your desired action.

You can also set recurring tasks to build a routine. You’ll get daily reminders to keep you on track.

Day Flow is available on both Google Play and Apple.

Core Features

• Calendar integration.
• Voice recording.
• To-do list.
• One-time and recurring tasks.
• Auto-scheduling.
• Smart suggestions.
• Reminders.
• iOS and Android apps.

Price

You can install Day Flow for free. In-app purchases cost $20 per month.

9. Clockwise

Clockwise enables you to manage multiple calendars with ease and share availability with your team and clients. With this app, you can block time for tasks, meetings, and leisure activities

The software has plenty of productivity features. 

You can categorize your meetings into mandatory and flexible, and let Clockwise adjust flexible meetings to create space for priority tasks. Plus, if you have location-based jobs, you can automatically set aside time for travel.

Clockwise has some great team features as well. For example, you can automatically distribute meetings among your team members to avoid putting a load on a few. You can also add no-meeting days.

Core Features

• Calendar management.
• Auto-scheduling.
• Focus and break time hold.
• Personal and work calendar syncing.
• Smart meetings.
• Team features.
• Workload analytics.
• Slack and Zoom integration.

Price

Clockwise charges $7 to $12 for teams. Individuals can create free accounts.

10. Reclaim Ai

Reclaim AI offers smart work calendar features. You can use it to schedule your day, block time for breaks, manage tasks, and book meetings.

The software comes with an AI-powered task manager, which makes planning your weekly calendar quick and easy. You can also automatically book team meetings.

Reclaim works well with Google and Slack and allows you to integrate other third-party productivity tools like Asana. You can sync as many calendars as you want and merge events.

Core Features

• Calendar syncing.
• Task manager.
• Habit builder.
• Smart meetings.
• Scheduling links.
• Break and focus time scheduling.
• Time tracking.
• Team invitation.
• Integration.
• Analytics.

Price

Reclaim charges $8 to $18 per month. The basic plan is free. 

Startups can get a 20% discount. You can check out the details here.

11. Dola Ai

Dola is an AI calendar for messaging apps. It’s powered by ChatGPT and converts your text and voice commands into events.

Some of its notable features are event creation, auto-scheduling, alerts, and weather reports. You can forward messages to Dola privately to reschedule events, or add it to the group chat for events and collaboration.

Dola works well with WhatsApp, Telegram, iMessage, and Line.  It also supports Google and Apple Calendar. 

Overall, it’s perfect for busy entrepreneurs.

Core Features

• Messenger calendar app for WhatsApp, Telegram, iMessage, and Line.
• Powered by ChatGPT.
• Google and Apple calendar syncing.
• Alerts and reminders.
• Group chat.
• Rescheduling.
• Weather report.
• Cross-device support.

Price

Dola is completely free. 

12. SkedPal

SkedPal delivers smart time-blocking tools. You’ll receive calendar functions with a to-do list to manage daily tasks.

The software provides an outline page and Kanban board to improve visibility. You can jot down your task list and automatically block time based on your priorities. Also, you can manually drag and drop scheduled tasks to rearrange them. 

You can try SkedPal for free and get an affordable premium plan. The premium plan gives you access to all the features and offers discounts on yearly subscriptions.

Core Features

• Calendar syncing.
• Events, tasks, notes, and file attachments.
• Goals and priorities.
• Task outline maker.
• Smart time blocking.
• Kanban board.
• Team feature.
• Integration.

Price

SkedPal charges $15 per month. If you choose the annual package, the price will be reduced. A 14-day free trial is available.

13. Calendar Hero

Calendar Hero is a smart meeting app. Its AI capabilities and integrations enable you to schedule virtual meetings automatically.

The software offers tons of productivity features. 

For example. You can automatically manage different time zones and team members’ availability. If you use Gmail or Outlook for communication, you can book meetings from your email accounts. 

You can even arrange meetings through SMS.

Calendar Hero can be integrated with several third-party applications, including ATS, CRM, and Video conference tools.

Core Features

• Calendar syncing.
• AI meeting scheduling.
• Buffer time.
• Custom branding.
• Invitations and notifications.
• Team availability management.
• Auto-time zone detection.
• Gmail extension.
• Integrations.

Price

Calendar Hero charges $8 to $12 per month. The basic plan is free.

14. Calendar AI

Calendar AI is a mobile application for booking appointments. You can create a scheduling page and automate meeting bookings.

You’ll receive multiple calendar views with color coding and video conference integration. You can also connect your Google and Outlook calendars and share available slots with attendees for self-scheduling. 

One of Calendar’s AI unique features is its insight tool. It delivers briefs and insights on your attendees to personalize conversations.

Core Features

• iOS and Android app.
• Calendar integration.
• Auto-scheduling.
• Audience insight.
• Availability sharing.
• Event reminders.
• Multiple views.
• Weather update.
• Widget.
• Zoom, Teams, Skype, and GoToMeeting integration.

Price

You can download Calendar AI for free. Its premium subscription costs $4 to $10 per month.

15. Fantastical

Fantastical has aesthetically appealing calendar views and smart scheduling tools. 

It also uses natural language processing and automation to create events and filter entries.

You can sync multiple calendars and automatically toggle between personal and work calendars. With the scheduling feature, you can share available dates and block time for meetings.

Other interesting features of Fantastical are travel time, time-to-leave notifications, timezone management, and one-click conference joining.

Core Features

• Apple app.
• Calendar syncing.
• Multiple views.
• Smart event creation.
• Auto-scheduling.
• Calendar set switching and decluttering.
• Travel time and weather forecast.
• Collaboration.
• Widget.
• Integration.

Price

Fantastical’s prices start at $5. You can try it for free.

Conclusion

AI calendar apps are excellent organizers. They automate and simplify your schedule, making time management easier for you.

There are plenty of good apps available for personal and work calendars. 

For example, Amie and Day Flow are perfect for individuals. Reclaim and Motion are ideal for team managers. Apps like Morgen and Dola.ai are best for entrepreneurs.

Explore the tools yourself to make an informed decision. Good luck!